DQ1 2017_0312 Bid Solicitation Document.pdf

State of Colorado Documented Quote

DQ1 2017*0312

BIDS DUE: October 4, 2016 at 11am MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for a quantity of one (1) No-Till Grain/Grass Drill.

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation.

The commodity proposed by bidders must meet all specifications listed.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 9 DQ1 2017*0312

Specifications

Model Description No-Till Grain / Grass Drill

Quantity Needed: 1

Basic drill model 8 ft. 3 box system no-till drill

Lift System/Tractor Attachment Attached to tractor by Cat II hitch with Hydraulic Lift Assist wheels on rear of drill (80 HP tractor minimum required)

Tire Size 265/70B 16.5

Weight (approximately) 4,350 lbs.

Row Openers Number of Openers – 13 Row Spacings – 7.5 inches Opener Travel- 6.5 inches Opener Depth Range – 0-3.5 inches Opener Down Pressure – 90-180 pounds Coulter – 5/16” Fluted type Coulter Pre-Load – 450 pounds Press Wheels – 2” X 13” Single Press Wheels

Seed Boxes (3) 3 Box System

Main Box – for grains, 16 bushel capacity, fluted feed design

Small Seed Box- for Alfalfa, Clover, 1.92 bushel capacity Native Grass Box- 8 bushel capacity, picker wheels to meter seed Small seed attachment (Fluted)

Drive System Ground drive system with 4 speed gearbox allows three different seeds to be planted at three different rates at the same time, depth control by 18 position T-handle press wheel adjuster.

Drive system is automatically engaged and disengaged by lowering or raising drill

Standard Equipment - 2 bu/ft seed box

- Rear Lift assist Wheels

- Cat II Hitch

- 4 Speed gear box

- Calibration Crank

- Coulter Grease Bank

- Folding Rear Ladder

- Safety Lighting

- Manual Storage Pack

- Acremeter

- Seed Level Indicator

- Gas Shock Assisted Lids

Delivery Delivered to: South Republican State Wildlife Area, 33510 Yuma County Road 3.5, Burlington, CO 80807

Equipment must be fully assembled and in working order

Delivery Date

On or before December 1, 2016

Dealer Support Dealership should be located within 50 Miles of the SWA

Page 3 of 9 DQ1 2017*0312

Delivery The No-Till Grain/Grass Drill will be delivered to:

Colorado Parks and Wildlife

South Republican State Wildlife Area 33510 Yuma County Road 3.5

Burlington, CO 80807

Delivery Date: On or Before December 1, 2016.

Insurance Required The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 9 DQ1 2017*0312

Solicitation Schedule

Bid Posted September 23, 2016

Written Inquiry Deadline September 29, 2016 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

September 30, 2016 by 3pm MST

Bid Closes October 4, 2016 at 3pm MST

Bid Award Expected by October 6, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements

It is preferred that all vendors be registered on Vendor Self-Service (VSS)

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response

All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing and Specification Verification (Pages 6, 7&8)

2) The Vendor Information Page, (Page9) - by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2017*0312, 1313 Sherman Street Room 618, Denver, CO 80203.

Failure by the vendor to submit items #1 and #2 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1 and #2 above.

http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

Page 5 of 9 DQ1 2017*0312

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W-9

Page 6 of 9 DQ1 2017*0312

SUBMITTAL

Pricing

Item Quantity Total Price

No-Till Grain/Grass Drill 1 $

Warranty time period

What does the warranty cover?

Page 7 of 9 DQ1 2017*0312

Specification Verification / Delivery

Description No-Till Grain/Grass Drill Vendor Specifications – REQUIRED! Does your id item meet the published specs?

Quantity 1 Yes No If No, Identify your bid item specifications

Basic drill model 8 ft. 3 box system no-till drill

Lift System/Tractor Attachment

Attached to tractor by Cat II hitch with Hydraulic Lift Assist wheels on rear of drill (80 HP tractor minimum required)

Tire Size 265/70B 16.5

Weight (approximately) 4,350 lbs.

Row Openers Number of Openers – 13 Row Spacings – 7.5 inches Opener Travel- 6.5 inches Opener Depth Range – 0-3.5 inches Opener Down Pressure – 90-180 pounds Coulter – 5/16” Fluted type Coulter Pre-Load – 450 pounds Press Wheels – 2” X 13” Single Press Wheels

Seed Boxes (3) 3 Box System

Main Box – for grains, 16 bushel capacity, fluted feed design

Small Seed Box- for Alfalfa, Clover, 1.92 bushel capacity Native Grass Box- 8 bushel capacity, picker wheels to meter seed Small seed attachment (Fluted)

Drive System Ground drive system with 4 speed gearbox allows three different seeds to be planted at three different rates at the same time, depth control by 18 position T-handle press wheel adjuster.

Drive system is automatically engaged and disengaged by lowering or raising drill

Standard Equipment - 2 bu/ft seed box

- Rear Lift assist Wheels

- Cat II Hitch

- 4 Speed gear box

- Calibration Crank

- Coulter Grease Bank

- Folding Rear Ladder

- Safety Lighting

- Manual Storage Pack

- Acremeter

- Seed Level Indicator

- Gas Shock Assisted Lids

Page 8 of 9 DQ1 2017*0312

Delivery Able to deliver to:

South Republican State Wildlife Area (SWA), 33510 Yuma County Road 3.5 Burlington, CO 80807

Able to deliver the equipment fully assembled and in working order?

Delivery Date

Able to deliver the equipment on or before December 1, 2016?

Dealer Support Are you located within 50 Miles of the South Republican State Wildlife Area (SWA)?

Page 9 of 9 DQ1 2017*0312

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions without modifications? Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions including potentially determining that a bid with vendor terms and conditions is non-responsive.

Have you included your vendor W-9? Yes No If no __________________________________

Have you included a copy of the Auto Policy? Yes No If no ___________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.