DQ1 2016000082 Final UPS replacement.docx

GOVERNOR’S OFFICE OF INFORMATION TECHNOLOGY (OIT)

DOCUMENTED QUOTE DQ 2016000082

RETURN THIS PAGE WITH YOUR PROPOSAL

Solicitation Title: Telecom Room Uninterruptible Power Supply (UPS) Replacement

IMPORTANT: Vendors are urged to carefully review the entire solicitation.

-Disconnect, remove and demo EPE-BPS2051 UPS including batteries

-Based on the following specifications and requirements, furnish one 80kVA online UPS to fit the location

UPS Approx. Current Dimensions – 18.9”W x 31.6”D x 73.7”H Battery Cabinet Approx. Current Dimensions – 22.5”W x 31.6”D x 73.7”H 3 phase, 3 wire and ground 60Hz 208 VAC input/ 208 VAC output High efficiency .9PF or better Advanced Battery Management system 2 - E20 battery cabinets and batteries for minimum 25 minutes backup at full load 1 - 3-breaker Maintenance Bypass

- Provide freight, delivery, unit placement, and electrical installation.

- Vendor must assure all critical loads will remain online during the procedure.

The State of Colorado has a policy giving preference to products as defined by Executive Order D0012 07 as those that, “…minimize environmental impacts over the lifetime of the product…[minimally considering]…a product’s energy profile and recycled material content, toxicity, and impact on air and water resources…” (EO D0012 07, April 16, 2007). We request that the Vendor shall recycle battery equipment at appropriate domestic (United States) recycling facilities, in accordance with all Federal, State and Local regulations.

SOLICITATION INFORMATION

There will be a MANDATORY vendor walk-through on Tuesday, August 25, 2015 beginning at 10:00 a.m. This walk-through will take no longer than 1 hour. Enter 1525 Sherman Street and gather in the lobby. There is a security check-point required to enter the building.

QUANTITIES

The quantities as represented in this Documented Quote will be the intended minimum order. Additional product/services may be purchased after the award date, at the same bid price and conditions as stated within this solicitation, subject to approval and agreement of both the awarded vendor(s) and the Office of Information Technology, for a period of up to five years.

Administrative Requirements:

1. EVALUATION AND AWARD

A. Evaluation and award will be based on which acceptable vendor quote is most advantageous to OIT with cost being the primary consideration.

B. OIT reserves the right to reject any or all quotes, to waive informalities and minor irregularities (as determined by OIT) in quotes received, and to accept all or any portion of the quote if deemed in the best interests of OIT.

2. AGREEMENT TERMS

A. The terms and conditions of OIT’s purchase order and all Colorado Vendor Self Service (VSS) terms and conditions apply to this procurement. Any exceptions to these terms, or other documentation OIT will be required to submit to the awarded vendor MUST be submitted with your bid. OIT may neither review nor accept terms and conditions submitted subsequent to the bid closing date and time. Failure of a bidder to accept State of Colorado terms and conditions may serve as cause for disqualification of an offer.

3. SUBMISSION INSTRUCTIONS

A. Quote response must include the Pricing Sheet, the Signature Page, and requested information.

B. Submit your quote to OIT Procurement Office, 601 E 18th Avenue, Suite 180, Denver, CO 80203 or by e-mail at william.martin1@state.co.us. Quotes may be submitted by e-mail, mail delivery or hand-delivered. Quotes submitted by hand-delivery should allow for additional time to obtain access into the building; it’s a secure building. Late quotes will not be accepted. It is the responsibility of the vendor to ensure that the quote arrives prior to the date and time due, and at the address stated above.

C. E-mail quotes will be accepted and are encouraged if received by the solicitation deadline. E-mail to william.martin1@state.co.us, Subject Line: DQ- 2016000082 UPS Replacement.

Vendor Qualifications:

4. COLORADO BID INFORMATION Vendor Self Service (VSS)

A. This solicitation is published using the Colorado Vendor Self Service (VSS). Bidders must be registered on Colorado VSS in order to download solicitation documents and information (including any amendments or modifications) and to be considered responsive at the time of submission of the response. VSS and its registration information may be linked through the State Purchasing Office at: www.colorado.gov/vss

The State of Colorado, Governor’s Office of Information Technology (OIT) is solicitation. All bidders, by submitting a bid, guarantee to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the State of any specifications, terms and/or conditions, which they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

B. Bid Modifications Should OIT issue any modifications to this bid, they will be posted on the State of Colorado’s "VSS" web-site www.colorado.gov/vss. Bidders will not be automatically notified of the existence of a modification. It shall be the responsibility of the bidder to check the "bids" web-site periodically to see if any modifications have been issued. Failure to retrieve such modifications, and include their provisions in your bid response, may result in your bid being disqualified. Any bid submitted as a modification to a previous bid response must be noted as such, or may be deemed as a receipt of an alternate bid, therefore being disqualified. Title does not transfer to OIT until receipt. Unless otherwise noted, pricing shall include all bidder costs and shall be quoted "F.O.B. Destination".

C. Limited Competition Because of the limited competition expected from registered VSS vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids, or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes, bids, or offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or offers from non-registered vendors will not be considered. A vendor is considered registered if its registration is received in VSS prior to the solicitation opening time or the due date for receipt of quotes.

5. DISCREPANCIES IN SOLICITATION

Should the vendor find any part of the solicitation to be discrepant, incomplete or otherwise questionable in any respect, vendor shall be responsible to call such matters to the attention of the purchasing agent immediately. Failure to do so shall be at the vendor’s risk. Amendments to this solicitation will be official only if published on CORE VSS. Vendors should not rely on verbal statements that alter this solicitation.

6. PRODUCT QUOTE

Vendor shall quote a product that matches or exceeds the specifications listed. Vendor must submit, with their quote, sufficient information for OIT to determine that such materials or equipment matches or exceed specification. OIT shall be the sole judge in determining quality, performance, and equivalency.

7. NEW PRODUCT

All items quoted are to be new product (not used, remanufactured, refurbished, rebuilt, etc.) and are not to contain components that are not newly manufactured, unless specifically stated otherwise in the solicitation.

8. F.O.B. Destination

All orders placed with the awarded vendor must be quoted F.O.B. Destination. Include any inside delivery charges in bid price; do not include delivery charges in addition to quoted pricing.

9. PERFORMANCE/REMEDIES

Awarded vendor(s) and its subcontractor(s) shall comply with the requirements as stated in this solicitation. If the awarded vendor and or its subcontractor(s) fails to perform, OIT reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause. Cause is defined as failure to meet the requirements stated in this solicitation, failure to correct deficiencies upon receipt of notice, or failure to maintain satisfactory performance after notice. Awarded vendor shall be responsible for the performance of its subcontractor(s).

10. RECIPROCAL PREFERENCE

Per Colorado Revised Statutes, Section 8-19-101, a resident vendor shall be allowed a preference against a non-resident vendor equal to the preference given or required by the state in which the non-resident vendor is a resident.

11. ILLEGAL ALIENS

PUBLIC CONTRACTS FOR SERVICES AND RESTRICTIONS ON PUBLIC BENEFITS. CRS 8-17.5-101 and 24-76.5-101. Contractor certifies that it shall comply with the provisions of CRS 8-17.5-101 et seq. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b). Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. Failure to comply with any requirement of this provision or CRS 8-17.5-101 et seq., shall be cause for termination for breach and Contractor shall be liable for actual and consequential damages. Contractor, if a natural person eighteen (18) years of age or older, hereby swears or affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq., and (iii) shall produce one form of identification required by CRS 24-76.5-103 prior to the effective date of this contract.

12. INSURANCE

The awarded vendor must submit certificate(s) showing the following minimum insurance coverage:

Standard Insurance Requirements

1. The awarded vendor shall obtain, and maintain at all times during the term of this agreement, insurance in the following kinds and amounts:

0. Workers’ Compensation Insurance as required by state statute and Employer’s Liability Insurance covering all of awarded vendor’s employees acting within the course and scope of their employment.

0. Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent awarded vendors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

0. $1,000,000 each occurrence;

0. $1,000,000 general aggregate;

0. $1,000,000 products and completed operations aggregate; and

0. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the awarded vendor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

0. Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

0. Professional liability insurance with minimum limits of liability of not less than $ N/A.

1. The State of Colorado shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the agreement will be primary over any insurance or self-insurance program carried by the State of Colorado.

1. The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

1. The awarded vendor will require all insurance policies in any way related to the agreement and secured and maintained by the awarded vendor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

1. All policies evidencing the insurance coverage’s required hereunder shall be issued by insurance companies satisfactory to the State.

1. The awarded vendor shall provide certificates showing insurance coverage required by this agreement to the State within 7 business days of the effective date of the agreement, but in no event later than the commencement of the services or delivery of the goods under the agreement. No later than 15 days prior to the expiration date of any such coverage, the awarded vendor shall deliver the State certificates of insurance evidencing renewals thereof. At any time during the term of this agreement, the State may request in writing, and the awarded vendor shall thereupon within 10 days supply to the State, evidence satisfactory to the State of compliance with the provisions of this section.

1. Notwithstanding subsection A of this section, if the awarded vendor is a “public entity” within the meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended (“Act’), the awarded vendor shall at all times during the term of this agreement maintain only such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by the State, the awarded vendor shall show proof of such insurance satisfactory to the State.

1. Insurance certificate(s) shall be mailed to: Governor’s Office of Information Technology, Procurement Office, 601 East 18th Avenue, Suite 250, Denver, Colorado 80203.

Policies which restrict the above requirements without advance written approval may be deemed insufficient and can be cause for cancellation of purchase orders and/or contracts. Additional coverage may be required in specific procurements. Additionally, policies which do not contain restrictions to specific jobs or services may be used as a blanket policy to cover recurring services performed for the State of Colorado. Direct certificates to the Attention of the Purchasing Agent listed on the Signature Page of this solicitation.

13. VENDOR OFFSET

Pursuant to CRS, Section 24-30-202.4 (as amended), the State Controller may withhold debts owed to state agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

GOVERNOR’S OFFICE OF INFORMATION TECHNOLOGY (OIT)

DOCUMENTED QUOTE DQ1 2016000082

Vendor Name:

PRICING SHEET

-Disconnect, remove and demo EPE-BPS2051 UPS including batteries

-Based on the following specifications and requirements, furnish one 80kVA online UPS to fit the location

UPS Approx. Current Dimensions – 18.9”W x 31.6”D x 73.7”H Battery Cabinet Approx. Current Dimensions – 22.5”W x 31.6”D x 73.7”H 3 phase, 3 wire and ground 60Hz 208 VAC input/ 208 VAC output High efficiency .9PF or better Advanced Battery Management system 2 - E20 battery cabinets and batteries for minimum 25 minutes backup at full load 1 - 3-breaker Maintenance Bypass

- Provide freight, delivery, unit placement, and electrical installation.

- Vendor must assure all critical loads will remain online during the procedure.

The proposed equipment must come with a manufacturer’s warranty. Please attach warranty documentation with your response.

SHIPPING: The ship to address is 1525 Sherman Street, Denver, CO, 80203. Shipment will require coordination with the Capitol Complex unit. That information will be available after award.

Company Name:

SIGNATURE PAGE

Address:

FEIN/SSN:

Phone:

Fax:

E-mail Address:

Signature of authorized officer/agent of company Title of authorized officer/agent of company

Print name of authorized officer/agent of company Date

All quotes must be submitted with this form and signed in ink by an authorized officer or agent of the company.