DQ1 2016 1176 Bid Solicitation Document.pdf

State of Colorado Documented Quote

DQ1 2016*1176

BIDS DUE: March 31, 2016 by 3pm MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for one (1) Live Haul Aluminum Fish Transport Tank.

Bidders are responsible for addressing information to address products being bid that must include published information, such as brochures, descriptions, or other information made available in the general course of the vendor's business.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 9 DQ1 2016*1176

New Equipment Specifications

Model Description Live Haul Aluminum Fish Transport Tank

Quantity Needed: 1

Type Aluminum

Dimensions/Construction 54” wide x 96” long x 40” high (Tank will require heavier construction due to 40” tank height)

Double Wall Aluminum Construction 2” thick Polyurethane Foam Insulation

.125” 5052 Aluminum Inner Tank

.125” 5052 Aluminum Outer Skin

Construct tank using stainless steel rivets for added strength

Tank Design and Compartment Specifications

One Inner Compartment approximately 550 gallons

2” Sloped bottom with tapered corners towards dump gate

8” Read discharge pipes (straight) / 8” w/Aluminum Slide Gates with guide rails

Recessed T-Handle Pull

2 Aerator Brackets compartment must be 5” diameter opening to allow for aerator removal while loaded

2 oxygen line ports located evenly along length of tank to allow 2 separate ½” oxygen lines coming from manifold to enter tank and attach to air stones

4.5” Diameter Vent in each Lid (12” from front of door

– 22” from side)

2” Valve – 6” above tank bottom on right side of outlet

1 Baffle, 10.5” hanging from top of tank at middle of tank. Full width of tank with (4) 4” holes at top

Reinforced anchor points on tank – 16” in from upper corners to accommodate 4” metal straps

4” metal straps to anchor tank to truck bed

Lids Quantity of 2 – One lid at each end of tank

28” long x 38” wide (no exceptions)

Lids to fit openings

Scissor style lid supports

4 stainless steel Destaco type locking lid latches – 2 per lid

Page 3 of 9 DQ1 2016*1176

Delivery The Live Haul Aluminum Fish Transport Tank will need to be delivered to:

Durango Hatchery 151 E. 16th St.

Durango, CO 81301

Delivery must be made on or before April 30, 2016

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted March 22, 2016

Written Inquiry Deadline March 25, 2016 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

March 28, 2016 by 3pm MST mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 9 DQ1 2016*1176

Bid Closes March 31, 2016 at 3pm MST

Bid Award Expected by April 5, 2016

ColoradoVSS Website This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and they will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Residence Bidder Preference When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

If the bid or contract price exceeds $500,000 for State Funded projects, the following apply:

a) Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the contractor must report to the Project Manager the http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService http://www.colorado.gov/spo

Page 5 of 9 DQ1 2016*1176 total cost and country of origin for each of the five most costly goods used in the project, (§24-103-210 C.R.S.).

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 6)

2) The Specification Verification (Pages 7&8)

3) The Vendor Information Sheet (Page 9) and

4) Current Vendor W-9, if applicable, by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services or;

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*1176, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3 and #4 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3 and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 (Required if not registered in VSS) mailto:DNR_CPW_Bids@state.co.us

Page 6 of 9 DQ1 2016*1176

SUBMITTAL

Bid Pricing

Item Price/Each

One (1) Live Haul Aluminum Fish Transport Tank

(per above specifications)

Total Amount of Bid: $

Warranty time period

What does the warranty cover?

Page 7 of 9 DQ1 2016*1176

Specification Verification

Description Live Haul Aluminum

Transport Tank Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications

Type Aluminum

Dimensions/Construction 54” wide x 96” long x 40” high (Tank will require heavier construction due to 40” tank height)

Double Wall Aluminum Construction

2” thick Polyurethane Foam Insulation

.125” 5052 Aluminum Inner Tank

.125” 5052 Aluminum Outer Skin

Construct tank using stainless steel rivets for added strength

Tank Design and Compartment Specifications

One Inner Compartment approximately 550 gallons

2” Sloped bottom with tapered corners towards dump gate

8” Read discharge pipes (straight) / 8” w/Aluminum Slide Gates with guide rails

Recessed T-Handle Pull

2 Aerator Brackets compartment must be 5” diameter opening to allow for aerator removal while loaded

2 oxygen line ports located evenly along length of tank to allow 2 separate ½” oxygen lines coming from manifold to enter tank and attach to air stones

4.5” Diameter Vent in each Lid (12” from front of door – 22” from side)

Page 8 of 9 DQ1 2016*1176

2” Valve – 6” above tank bottom on right side of outlet

1 Baffle, 10.5” hanging from top of tank at middle of tank.

Full width of tank with (4) 4” holes at top

Reinforced anchor points on tank – 16” in from upper corners to accommodate 4” metal straps

4” metal straps to anchor tank to truck bed

Lids Quantity of 2 – One lid at each end of tank

28” long x 38” wide (no exceptions)

Lids to fit openings

Scissor style lid supports

4 stainless steel Destaco type locking lid latches – 2 per lid

Delivery Able to deliver by April 30, 2016?

Page 9 of 9 DQ1 2016*1176

Vendor Information

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Have you included your vendor W-9? Yes No If no __________________________________

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.