DQ1 2016 0591 Bid Solicitation Document.pdf

State of Colorado Documented Quote

DQ1 2016*0591

BIDS DUE: November 17, 2015 at 3pm MST

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose

The purpose of this Request for Documented Quotation is to obtain competitive quotations from qualified individuals and firms for One (1) Aluminum Live Haul Fish Transport Tank.

It is the intent of Colorado Parks and Wildlife to make one award to one vendor from this solicitation.

The determination of the equivalency of proposed substitute(s) of equipment rests solely with Colorado Parks and Wildlife.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 8 DQ1 2016*0591

Aluminum Live Haul Fish Transport Tank Specifications

Model Description ALUMINUM LIVE HAUL FISH TRANSPORT TANK

Quantity Needed: 1

General Pick-up style two compartment aluminum fish tank

58” Wide x 96” Long x 46” Tall

Approximately 400 gal per compartment (800 total gallons)

Tank Construction Double Wall Aluminum Construction

0.125” 5052 Aluminum Inner Skin

0.125” 5052 Aluminum Outer Skin

2” Thick Polyurethane Foam Insulation

Stainless Steel Rivets

Reinforced angle anchor points approximately 16” in from upper corners to accommodate 4” metal straps for anchoring tank to truck bed

Details For Each Tank Compartment 2” Sloped Bottom to End Dumps

Qty 2 per compartment (4 total) 5” diameter aerator brackets

Qty 3 per compartment (6 total) Oxygen line ports spaced evenly along length of tank to allow 3 separate ½” oxygen lines into tank compartment

Qty 1 per compartment (2 total) 8” Camlock dump gate with Internal Slide Gate with Teflon Steel Plate

Qty 1 per compartment (2 total) - Stainless Steel D-Handle Pull with recessed pocket to operate slide gate

Qty 1 per compartment (2 total) 2” gate valve on outside of tank between edge of tank and Camlock dump gate approximately 4” above bottom of tank screened inside tank to prevent fish from entering valve

Qty 1 per compartment (2 total) 10.5” baffle hanging from top of tank compartment centered front to back and full width of compartment with four 4” holes

Qty 2 per compartment (4 total) Lids with 26” X 23” clear opening hinged so they are opened from the front/back of tank toward the center

Qty 2 per lid (8 total) DeStaco locking clamps mounted to tank to secure lids while transporting fish

Qty 1 per lid (4 total) self locking jackknife style lid supports

Qty 1 per lid (4 total) 4.5” diameter vent with air scoop to allow efficient airflow through the tank above water surface

Qty 4 4” metal straps to anchor tank to truck

Page 3 of 8 DQ1 2016*0591

Delivery The Aluminum Live Haul Fish Transport Tank must be delivered to:

Monte Vista Hatchery

5070 E CR 3 SO

Monte Vista, CO 81144

Delivery of one (1) Aluminum Live Haul Fish Transport Tank on or before February 1, 2016.

Inquiries Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Inquiry Deadline. Questions must be submitted in writing on the proposer’s letterhead to:

Lisa Hollerbach Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted on VSS by the deadline stated in the Solicitation Schedule.

Questions about the Documented Quote All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

Solicitation Schedule

Bid Posted November 3, 2015

Written Inquiry Deadline November 11, 2015 by 3pm MST

Answers to Written Solicitation Questions to be posted on VSS

November 12, by 3pm MST

Bid Closes November 17 at 3pm MST

Bid Award Expected by November 19, 2015 mailto:dnr_cpw_bids@state.co.us mailto:dnr_cpw_bids@state.co.us

Page 4 of 8 DQ1 2016*0591

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Recommendations:

It is recommended that Vendors register on the Vendor Self-Service (VSS) website. Vendors will receive email notifications about current bid opportunities with the State of Colorado.

VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response All vendors wishing to submit a bid response for this Documented Quotation must submit their proposal that includes:

1) The Bid Pricing (Page 5)

2) The Specification Verification (Pages 6 &7)

3) The Vendor Information Sheet (Page 8) and

4) Current Vendor W-9 by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn:

DQ1 2016*0591, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2, #3 and #4 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid, but cannot replace or be provided in lieu of items #1, #2, #3 and #4 above.

PLEASE NOTE: All bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted – NO EXCEPTIONS

Attachments:

Colorado Purchase Order Terms and Conditions

W-9 http://www.colorado.gov/vss https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

Page 5 of 8 DQ1 2016*0591

SUBMITTAL

Pricing

Rock Boulders Price (Per Item)

Aluminum Live Haul Fish Transport Tank (per above specifications)

Able to deliver the Aluminum Live Haul Fish Transport Tank by February 1, 2016?

Yes No

Warranty Time Period

What does the warranty cover?

ALUMINUM LIVE HAUL FISH TRANSPORT TANK TOTAL

Total

Page 6 of 8 DQ1 2016*0591

Specification Verification Quantity of one (1) Aluminum Live Haul Fish Transport Tank

Model Description Aluminum Live Haul Fish Transport

Tank Vendor Specifications – REQUIRED! Does your bid item meet the published specs?

Quantity Needed: 1 Yes No If No, Identify your bid item specifications General Pick-up style two compartment aluminum fish tank

58” Wide x 96” Long x 46” Tall

Approximately 400 gal per compartment (800 total gallons)

Tank Construction Double Wall Aluminum Construction

0.125” 5052 Aluminum Inner Skin

0.125” 5052 Aluminum Outer Skin

2” Thick Polyurethane Foam Insulation

Stainless Steel Rivets

Reinforced angle anchor points approximately 16” in from upper corners to accommodate 4” metal straps for anchoring tank to truck bed

Details For Each Tank Compartment

2” Sloped Bottom to End Dumps

Qty 2 per compartment (4 total) 5” diameter aerator brackets

Qty 3 per compartment (6 total) Oxygen line ports spaced evenly along length of tank to allow 3 separate ½” oxygen lines into tank compartment

Qty 1 per compartment (2 total) 8” Camlock dump gate with Internal Slide Gate with Teflon Steel Plate

Qty 1 per compartment (2 total) - Stainless Steel D-Handle Pull with recessed pocket to operate slide gate

Qty 1 per compartment (2 total) 2” gate valve on outside of tank between edge of tank and Camlock dump gate approximately 4” above bottom of tank screened inside tank to prevent fish from entering valve

Qty 1 per compartment (2 total) 10.5” baffle hanging from top of tank compartment centered front to back and full width of compartment with four 4” holes

Qty 2 per compartment (4 total) Lids with 26” X 23” clear opening hinged so

Page 7 of 8 DQ1 2016*0591 they are opened from the front/back of tank toward the center

Qty 2 per lid (8 total) DeStaco locking clamps mounted to tank to secure lids while transporting fish

Qty 1 per lid (4 total) self locking jackknife style lid supports

Qty 1 per lid (4 total) 4.5” diameter vent with air scoop to allow efficient airflow through the tank above water surface

Qty 4 4” metal straps to anchor tank to truck

Page 8 of 8 DQ1 2016*0591

Vendor Information

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have you included a Current W-9? Yes No

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

All costs, including delivery, trade-in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.