DQ1 2016_0403 2016 Wide-Track Utility Snowmobiles.pdf

State of Colorado Documented Quote

Page 1 of 8 DQ1 2016*0403

DQ1 2016*403

BIDS DUE: October 5, 2015 @ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office

1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for two (2) 2016 Wide-Track Utility Snowmobiles. It is the intent of Colorado Parks and Wildlife to make multiple awards to different vendors on this solicitation.

Note: This is a Sole Brand request for two (2) 2016 Wide-Track Utility Snowmobile. Prior approval for this purchase has been given by the Department of Natural Resources – Colorado Parks and Wildlife, Purchasing Director.

The equipment proposed by bidders must meet all specifications listed.

file://dowdenfs01/LegalSvcs/!Purchasing/CPW%20FY15/FY15%20SOLICITATIONS/DQ1%202015_603%20Skid%20Steer%20Loader/dnr_cpw_bids@state.co.us

Page 2 of 8 DQ1 2016*0403

SPECIFICATIONS

**This solicitation is for new equipment only**

Model Description 2016 Wide-Track Utility Snowmobile

Quantity 2

Engine Type 4-Stroke

Cylinders Displacement (cc) ≥800cc

Horsepower ≥80HP

Transmission Hi/Lo Range + Reverse

Track ≥20” Wide, ≥154” Long

Weight ≤675lbs

Color Any Color

Hitch Type Factory Mounted Hitch

Person Capacity (Passenger Seat Needed)

Fuel Capacity (gallons/liters) 10 Gallons

Start Capacity Electric Start

Cargo Cargo Rack

Page 3 of 8 DQ1 2016*0403

Illustration #1

2016 Wide-Track Utility Snowmobile

Page 4 of 8 DQ1 2016*0403

DELIVERY

Two (2) 2016 Wide-Track Utility Snowmobile must be delivered to the address listed below:

Colorado Parks and Wildlife Fort Collins Office 317 West Prospect

Fort Collins, CO 80525

Delivery must be made no later than December 01, 2015.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline.

Questions must be submitted in writing to:

Raven Lopez Department of Natural Resources

Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

Bid Posted September 25, 2015

Written Inquiry Deadline September 30, 2015 at 4:00 pm MST

Answers to Written Solicitation Questions to be posted on VSS

October 1, 2015 by 5:00 pm MST

Bid Closes October 5, 2015 at 11:00 am MST

Bid Award Expected by October 9, 2015

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

mailto:dnr_cpw_bids@state.co.us http://www.colorado.gov/vss

Page 5 of 8 DQ1 2016*0403

VENDOR REQUIREMENTS

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered in order to be considered responsive by the end of this solicitation period (October 5, 2015)

VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) The Specification Table (Page 6)

2) The Bid Pricing Sheet (including Warranty Information) (Page 7) and;

3) The Vendor Information Sheet (Page 8) by one of the following methods:

Via email to DNR_CPW_Bids@state.co.us;

Delivery via USPS or other courier services

Personal delivery (hand delivered) to: Colorado Parks and Wildlife, Procurement Office, Attn: DQ1 2016*0403, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

Colorado Purchase Order Terms and Conditions https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService mailto:DNR_CPW_Bids@state.co.us

Page 6 of 8 DQ1 2016*0403

SUBMITTAL

SPECIFICATIONS:

**This solicitation is for new equipment only**

Model Description

2016 Wide-Track Utility Snowmobile

Vendor Specifications – REQUIRED!

Does your bid item meet or exceed the published specs?

Yes No If No, Identify your bid item specifications

Quantity 2 Engine Type 4-Stroke Cylinders Displacement (cc) ≥800cc Horsepower ≥80HP Transmission Hi/Lo Range + Reverse Track ≥20” Wide, ≥154” Long Weight ≤675lbs Color Any Color Hitch Type Factory Mounted Hitch Person Capacity (Passenger Seat Needed)

Fuel Capacity (gallons/liters) 10 Gallons

Page 7 of 8 DQ1 2016*0403

PRICING

Item Quantity Price (Per Item) 2016 Wide-Track Utility

Snowmobile (per above specifications)

2 $

Total Price $

Warranty Time Period

What does the warranty cover?

Page 8 of 8 DQ1 2016*0403

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept Colorado PO Terms and conditions? Yes No

Have you registered on the VSS website? Yes No

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.