DQ1 2015_661.docx

State of Colorado Documented Quote

DQ1 2015*661

BIDS DUE January 5, 2015@ 11:00 AM (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

Purpose:

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for a Grasshopper Mower.

Specifications for the Mower with required attachments/options:

WARRANTY/SERVICE:

Service Center must be within 125 Miles of Lathrop State Park, Walsenburg, CO.

DELIVERY

The Grasshopper Mower must be delivered to the address below:

Lathrop State Park 70 County Road 502 Walsenburg, CO 81089

Delivery must be made by January 31, 2015.

Inquiries:

Prospective proposers may make written inquiries concerning the solicitation. Questions must be submitted in writing on the proposer’s letterhead to:

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is via email as an attachment that can be opened by Microsoft Word 2003 or 2007. An amendment will be posted on the ColoradoVSS; see below. The amendment will respond to all questions submitted.

Amendments to Request for Documented Quotation In the event it should be necessary to revise any portion of this Request for Documented Quotation addenda will be posted on the ColoradoVSS; website (see below).

Bid Submittal The bid due date for this submittal of documented quotations is January 5, 2015 at 11:00 AM. Bids will be accepted by mail, hand-carried or via email as a Word or .pdf file attachment, and must be sent to the Colorado Parks and Wildlife Purchasing Agent:

Phone: (303) 866-3203 X 4695 Email: dnr_cpw_bids@state.co.us

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

ColoradoVSS Website:

This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

Vendor Requirements:

Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive at thtime of award. VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

Colorado Contract or Purchase Order:

A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

How to Submit a Bid Response:

All vendors wishing to submit a bid response for this DQ must submit their proposal, including the Vendor Information sheet and Bid Pricing Sheet by one of the following methods:

· Via email to DNR_CPW_Bids@state.co.us;

· Delivery via USPS or other courier services

· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*661, 1313 Sherman Street, Denver, CO 80203.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

Attachments:

· Colorado Purchase Order Terms and Conditions

· W-9 Form (only necessary for those vendors not registered in VSS when submitting a response to this bid)

Questions about the Documented Quote All questions about the specific item being solicited for must be emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us Deadline for submitting written questions about the bid specifications is: Friday, January 5 at 11:00 am (MST)

· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified in the head of Page 1.

Measurement and Payment Payment for the commodity being solicited will occur on a reimbursement basis, following the delivery and acceptance of the product(s) by the Colorado Parks and Wildlife project manager.

SUBMITTAL

PRICING

Warranty time period

What does the warranty cover?

**This solicitation is for new equipment only **

Vendor Information

Delivery Date

F.E.I.N.

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|

Do you accept Colorado PO Terms and conditions? Yes |_| NO |_|

Bidders are urged to read the bid thoroughly before submitting a bid.

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

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