State of Colorado Documented Quote

DQ1 2015*1021

BIDS DUE: March 26, 2015@ 11am (MST)

All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions

Bidders are urged to read the bid thoroughly before submitting a bid.

ISSUING OFFICE

This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Department of Parks and Wildlife Lisa Hollerbach, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4695 or emailed to:

Email: dnr_cpw_bids@state.co.us

PURPOSE

The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms. It is the intent of Colorado Parks and Wildlife to make one award to one vendor to procure a Brush Chipper being sought in this solicitation.

The equipment proposed by bidders must meet or exceed all specifications listed.

SPECIFICATIONS

General Dimensions and Weights

Engine

Feed System

Safety System

Drum/Disc Cutting System

Discharge System

Hydraulic System

Electrical System

Chassis

Brakes

Muffler

Warranty

Additional Warranty

Service

**This solicitation is for new equipment only **

WARRANTY/SERVICE

Service Center must be within 250 miles of Arboles, CO.

DELIVERY

Brush Chipper must be delivered to the address below:

Colorado Parks and Wildlife Navajo State Park 1526 County Road 982 Arboles, CO 81121

Delivery must be made by April 17, 2015.

INQUIRIES

Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline. Questions must be submitted in writing to:

Lisa Hollerbach Department of Natural Resources Division of Parks and Wildlife Email Address: dnr_cpw_bids@state.co.us

Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule

QUESTIONS ABOUT THE DOCUMENTED QUOTE

All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Documented Quote at dnr_cpw_bids@state.co.us

· If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1.

SOLICITATION SCHEDULE

ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site.

VENDOR REQUIREMENTS

· Vendors must be registered on Vendor Self-Service (VSS) in order to be considered responsive by the end of the solicitation period, March 26, 2015 at 11am MST.

· VSS and its registration information can be found at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.

COLORADO PURCHASE ORDER

A Purchase Order will be issued to the awarded bidder. The Purchase Order will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response and the Colorado Purchase Oder Terms and Conditions, which are attached to this solicitation.

HOW TO SUBMIT A BID RESPONSE

All vendors wishing to submit a bid response for this Documented Quote Solicitation must submit their proposal which must include:

1) The Pricing and Warranty Page (Page #7)

2) The Vendor Verification List (Pages #8-11) and

3) The Vendor Information Page (Page #12 by one of the following methods:

· Via VSS (Vendor Self-Service) – see registration information above.

· Via email to DNR_CPW_Bids@state.co.us;

· Delivery via USPS or other courier services

· Personal delivery (hand delivered) to Colorado Parks and Wildlife, Procurement Office Attn: DQ1 2015*1021, 1313 Sherman Street, Denver, CO 80203.

Failure by the vendor to submit items #1, #2 and #3 above shall be deemed a non-responsive bid and will not be evaluated. Vendors may submit additional information if it assists in explaining their bid but cannot replace or be provided in lieu of items #1, #2 and #3 above.

PLEASE NOTE: ALL bids must be received in the Procurement Unit at 1313 Sherman, Denver, CO 80203 by the bid closing time or the bid will not be accepted. – NO EXCEPTIONS

ATTACHMENTS:

· Colorado Purchase Order Terms and Conditions

SUBMITTAL

PRICING

Warranty time period

What does the warranty cover?

ADDITIONAL WARRANTY

What does the additional warranty cover?

Length of time of the additional warranty?

VENDOR VERIFICATION LIST

General Dimensions and Weights

Engine

Feed System

Safety System

Drum/Disc Cutting System

Discharge System

Hydraulic System

Electrical System

Chassis

Brakes

Muffler

Warranty

Service

Additional

VENDOR INFORMATION

Delivery Date

Company Name

Address

City/State/Zip

Phone/Fax

Email Address

Signature

Typed/Printed Name

Title

Date

Have all requirements for this solicitation, as stated above, been met? Yes |_| No |_|

Do you accept Colorado PO Terms and conditions? Yes |_| No |_|

Pricing must include freight and shipping costs. State of Colorado will NOT pay for shipping and/or freight.

Page 12 of 12 DQ1 2015*1021