DQ-PMAA-2016-718-Final-revised-2.pdf

Request for Documented Quotation

DQ-PMA-2016-718

South Russell Creek Restoration Project Bid Due: December 17, 2015 @ 2:00 PM

OVERVIEW AND ADMINISTATIVE INFORMATON

Issuing Office This Request for Documented Quotations (DQ) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Parks and Wildlife. All contact regarding this solicitation is to be directed to:

Allan Smith Department of Natural Resources Purchasing Office 1313 Sherman #423 Denver, CO 80203

(303) 866-3292 x8631 Fax: (303) 866-5575 Email: allan.smith@state.co.us

Purpose

The proposed Russell Creek Restoration project will remove portions of levees, remove and replace inadequate water control structures and ditches, and allow a more natural drainage of the creeks to occur over approximately 1,400 acres within Russell Lake State Wildlife Area, (RLSWA).

Schedule of Activities:

Activity Date Time DQ posted on the Colorado VSS 12/1/2015 Optional Pre Bid Inspection Tour/Meeting 12/10/2015 1:00 PM Submission deadline 12/17/2015 2:00 PM Selection 12/21/2015

Pre-bid Inspection Tour An informational pre-bid inspection tour/meeting will be held on December 10, 2015 at 1:00 PM. It will consist of a project overview and site tour. Prospective bidders should meet at Russell Lakes State Wildlife Area, shop (blue building), located on CR R 1 mile east of HWY

285. Please contact Luke Hoffman 719-850-6363 by 4:00 PM on or before, December 9, 2015 to register and obtain directions if necessary. Bids will not be considered from any contractor that does not attend the pre-bid meeting and site showing.

General Location

Russell Lakes State Wildlife Area (RLSWA) is located nine miles south of the town of Saguache within Saguache County and consists of approximately 2,160 acres. Russell Lakes SWA;

Saguache County Lat: 37.965766 Long:-106.1235149274707

Submission All quotations must be received by the Purchasing Office, Department of Natural Resources, Purchasing, 1313 Sherman #423, Denver, CO 80203 no later than the date and time shown in at the Top of this Bid notice, VSS web site and the Schedule of Activities. It is the responsibility of the Bidder to make sure that their bid is received in the Procurement Office, prior to the deadline.

Bidders mailing proposals should allow ample mail delivery time to ensure timely receipt of their proposals. Bids received after the above date and time will not be considered, unless they are deemed acceptable per Procurement Rule R-24-103-202b-07 as determined by the Purchasing Director of the issuing department.

Quotations must be clearly identified as a quotation for the DQ-PMAA-2016-718 and shall show such information on the outside of the documented quotation packet or in the subject line of the e-mail if submitting electronically.

Bid Modifications and Answers to Vendor Questions

Any modification to this Documented quote will be posted on the State of Colorado website:

ColoradoVSS; www.colorado.gov/vss by the Purchasing Office, Department of Natural Resources. Bidders shall not rely upon any other interpretations, changes, or corrections. It is the bidder’s responsibility to check the Vendor Self Service website regularly for any modifications, updates, or changes to the bid or any of its requirements. Vendors will not be contacted by the state when modifications are made. Should any part of this documented quote to be confusing or contradictory, it is the vendor’s responsibility to seek clarification.

Answers to any inquiries will be posted as a modification to the Documented Quote on the State of Colorado Vendor Self Service website. All vendors’ questions and the answers will be posted for all vendors to view.

Bid Submittal The bid due date for this submittal of documented quotations is December 17 at 2:00 PM. Bids will be accepted by mail, hand-carried, fax or via email as a Word or .pdf file attachment, and must be sent to the Department of Natural Resources Purchasing Agent:

Allan Smith, Purchasing Agent Department of Natural Resources Purchasing Office 1313 Sherman Street #423 Denver, CO. 80203

Phone: (303) 866-3292 X8631 Email: allan.smith@state.co.us

A responsive bid must include the submittal items outlined below under SUBMITTAL, below.

http://www.gssa.state.co.us/

Colorado Contract or Purchase Order A Purchase Order Contract will be issued to the awarded bidder. The Purchase Order Contract will include all documents associated with the bid including this Request for Documented Quotation, the bidder’s response, the Colorado Purchase Oder Terms and Conditions, and the DNR General Terms and Conditions which are attached to this solicitation.

Measurement and Payment Payment for the project will be based on the time and materials cost to complete the work scope described in the SCOPE OF WORK

Insurance Requirements A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows: $1,000,000 each accident combined single limit.

5) The State of Colorado shall be named as additional insured on the Commercial General

Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements

CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

6) The Insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior notice to the State by certified mail.

7) The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

8) All policies evidencing the insurance coverage’s required hereunder shall be issued by insurance companies satisfactory to the State.

Resident Bidder When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident. “Resident bidder" means:

(a) A person, partnership, corporation, or joint venture which is authorized to transact business in Colorado and which maintains its principal place of business in Colorado; or

(b) A person, partnership, corporation, or joint venture which:

i. Is authorized to transact business in Colorado;

ii. Maintains a place of business in Colorado;

iii. Has paid Colorado unemployment compensation taxes in at least seventy-five percent of the eight quarters immediately prior to bidding on a construction contract for a public project.

Attachments:

State of Colorado Purchase Order Terms and Conditions DNR General Terms and Conditions Russell Lakes SWA Map

Scope of Work South Russell Creek Restoration Project – Phase I

Project Background:

The project is the first phase of a two phase project located on the Russell Lakes State Wildlife Area (RLSWA) which is a mitigation site for the Closed Basin Project and managed by CPW through a MOU agreement. A total of 1,100 acres are included within the total project area which incorporates 3 branches of the historic Russell Creek drainages, wetlands, and associated upland habitat. Primary objectives include increasing the available resources for a majority of the waterfowl listed as priority species through the more efficient use of water resources that are declining and limited in this area of the RLSWA. These proposed improvements will promote efficient water management in the late winter, spring, and early summer in an area that was engineered to impound water for nesting and waterfowl hunting. Unfortunately, the necessary water resources are not available to provide those resources. These improvements will increase available foraging and roosting habitat during the spring and provide significant resources that are extremely limited in the SLV for migrating species prior to the irrigation season in April.

The RLSWA Russell Creek restoration project lies within the historic ephemeral drainages of the Central and South branches of Russell Creek. These drainages were historically fed by Russell Springs, spring snowmelt from the surrounding creeks (Carnero, La Garita, Saguache), and monsoonal rains. Phase I funding for this project in 2015 will allow for restoration of the natural drainage of South Russell Creek through two impoundments covering 400 ac, Unit A and Unit B. Phase II will expand upon Phase I, further restoring flows of the historic South Russell Creek as it flows to connect with Central Russell Creek in three impoundments, Units C, F, and G. Water management capabilities are limited for a number of reasons: 1. The W919#1 Well associated with this area lies to the south, outside of the drainage corridors, and at a lower elevation such that water has to be pushed uphill to reach these historic drainages, and has insufficient flows to flood the units; 2. A wetland project completed in 1999-2000 created 6 large rectangular impoundments utilizing local material - local soils in the area are silty and not suited for the construction of levees, as a result many of the levees are in extremely poor condition; 3.

Water control structures were placed outside of natural drainage pathways, borrows and levees are over-sized and impound water within the borrow instead of across the units, and water control structures are difficult to manipulate; and 4. The North levee that bounds the wetland impoundments prevents Central and South Russell Creeks from accessing their historic drainages. Upon completion of Phase I of the project, a portion of the North levee will be removed so that South Russell Creek will reconnect with its historic drainage in Units A and B.

Approximately a quarter of the northern portion of the levee and ditch separating Units A and B also will be removed to promote sheetflow through the drainage. The remaining three-quarters of that infrastructure will be reconfigured to allow more efficient water movement from north to south and west to east. Water control structures will be placed in appropriate locations to facilitate water flow through the units.

Seasonally flooded short emergent wetlands, wet meadows, and associated upland habitats will provide heterogeneous habitats and resources for all of the game species on the Wetland Program Priority Species List as well as non-game species such as the American bittern, short-eared owl, greater sandhill crane, and bald eagle. Increased health and productivity of habitats within these drainages should help provide more resources for waterfowl, reduce competition, and allow for some increased nesting and production, thereby increasing the waterfowl population early in the waterfowl hunting season. Water resources are limited and may be utilized on only two of the units located south of Units A and B to create open water for waterfowl during hunting seasons.

However, all of the units are open to hunting during the waterfowl season.

The following are services related to the restoration project at the Russell Lakes SWA.

• Levee and ditch removal/reconstruction – approximately 3400 lineal feet of levee/ditch and

16,000 cubic yards of material to be moved/reconstructed

• Road base/fill dirt (4 tons)

• 3 Metal Water control structures

SUBMITTAL

In order to be responsive to this Request for Documented Quotations, the bidder must fully address each item of listed below. Start with the first item and consecutively continue through completion of all items. Fully address the subject item. The description may be in narrative or outline formatting. Be as concise as you can while discussing the items fully. Reference and attach any supporting documents that help describe or contribute to an item.

Contractors that have received a below standard performance ratings with the State of Colorado will not be considered for work.

Submittals must include:

CONTRACTOR’S ORGANIZATION

Provide the full name and address of the organization (or individual) as well as contact information, a minimum of the following should be provided: Name, address, FEIN, phone number, fax number (if applicable) and e-mail.

CONTRACTOR’S EXPERIENCE

Provide descriptions of comparable projects either ongoing or completed within the last three years detailing your experience with similar projects. Experience must include a listing of the type of heavy equipment used and similar projects it was used on. Please include welding experience and certificates.

CONTRACTOR’S EQUIPMENT

Provide a “List of Equipment offered” listing the equipment that will be used on the project.

CONTRACTOR'S PROJECT SCHEDULE

Detail schedule of work estimated start time, time table, and plan of work.

CONTRACTOR'S REFERENCES

Provide positive references of contract officers/project managers from at least one recently completed project of similar or larger scale and type.

PRICE

Please provide pricing, including estimated amount of time and hourly rates for the following:

• Levee and ditch removal/reconstruction

• Road Base/Fill dirt (4-tons)

• Fabrication or modification of water control structures

EVALUATION

BID AWARD

Award will be based upon the lowest responsive, responsible bidder who can meet the requirements for equipment and provide the required services within the requested timeframe, as judged by the Department of Natural Resources.

RESIDENCE BIDDER PREFRENCE

Colorado statute (§8-19-104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference.

More information is available at www.colorado.gov/spo

SSERVICE DISABLED VETERAN OWNED SMALL BUSINESSES (SDVOSBs)

PREFERENCE

SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs.

(www.vip.vetbiz.gov) , may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid.

SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

http://www.colorado.gov/spo

Phone: (303) 866-3292 X8631