DQ Concrete Bldg 54 03.13.2024.docx

Documented Quote Request Concrete Services 3/20/2024

DQ 2024000370

Basic Information and Timeline

(1) Colorado Mental Health Hospital at Pueblo Bldg. 54 Division of Facilities Management (DFM) Warehouse, Pueblo CO 81003

All dates and times are subject to change and are in Mountain Time.

Table of Contents

A. Quick Resources

1. For questions about this solicitation, contact the Single Point of Contact identified above.

2. For help with Vendor Self Service (ColoradoVSS), contact the Vendor Self Service Help Desk vsshelp@state.co.us or 303-866-6464.

3. For information about doing business with the state of Colorado generally, go to: https://osc.colorado.gov/spco/accesscolorado.

4. The Department is always interested in improving. Please take this survey at any time: https://docs.google.com/forms/d/e/1FAIpQLScIgv9lgrT3x5AGzcvT1xkvpucrRhhN5QJ23vLcbyfvc2smaw/viewform (We do actually read the responses) B. Introduction and Background The State of Colorado is contracting with the successful vendor that will install a secondary access point at Colorado Mental Health Hospital 1600 W. 24th Street Building 54 Pueblo, CO 81005. See Exhibit A for Access requirement.

C. How to Submit a Quote

1. In General. Email the quote, Signature Page, and any other required documents in one zip file as an attachment to this email address: jamie.gott@state.co.us

2. Only Attachments. Only the zip file goes through. The Department cannot see any text or messages sent to the email address identified above. Written questions may be emailed to the Single Point of Contact.

3. File Names. The zip file name should start with the solicitation type, solicitation number, and vendor name (e.g., “DQ 2024000370 Vendor Name…”). Vendors may include additional information in the zip file name.

4. No Encryption. Do not encrypt emails sent to the submission email as it may prevent full submission.

5. Pre-bid Conference. There will not be a mandatory pre-bid conference.

6. Questions. Vendors may submit questions by email to the Single Point of Contact prior to the Questions Due Date identified in the Basic Information and Timeline above. The Department may answer some, all, or none of the questions asked by posting them publicly.

7. Late Quotes may be accepted at the Department’s sole discretion.

D. Quote Format and Content

1. Maximum Length. Proposals should not exceed 10 pages and submitted via an electronic format with the Quote content.

2. Respond to items below in the same sequence as outlines.

Content Address the following in your bid by providing information items are requested or by responding as acknowledging that the requirements will be followed if you are awarded

1. Background Checks and Secured Facilities. All employees shall submit a typed DFM Background Authorization Form for all employees, within five (5) working days prior to appearance on site. All facilities are considered a secure facility. Special instructions for contractors are required as outlined by the Security Instructions for Contractors, which is attached to this notice. These instructions will be provided to the successful contractor and must be followed. Not following the instructions and/or leaving behind nails, stakes, and other contraband may result in the award being cancelled.

Acknowledgement:___________________

1. Construction Facilities and Temporary Controls. Connect to Owner’s existing power service. Do not disrupt Owner’s need for continuous service. Owner will pay cost of energy used. Exercise measures to conserve energy. Permanent convenience receptacles can be utilized during construction. Do not overload existing circuits. Contractor responsible for providing GFCI protected cords when connecting to Owner’s existing circuits.

Connect to Owner’s existing water source for construction operations. Owner will pay cost of water used when taken from yard hydrants, and from fire hydrants.

Provide facilities to protect Work, and existing facilities, and Owner’s operations from unauthorized entry, vandalism, or theft. Coordinate with Owner’s security program.

Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and orderly condition. Remove debris and rubbish from the site daily or coordinate location for temporary storage on-site.

Owner will be responsible for traffic control. Acknowledgement:___________________

1. Demolition. Comply with applicable rules, regulations, code, and ordinances of Local, State, and Federal Authorities.

Provide and maintain temporary construction fencing, and other items required for proper protection of adjacent construction, workers, public, and occupants of existing buildings.

Protect areas, which are to remain, and material to be salvaged. Damage to adjacent property and to areas not part of the Work on the project site is to either be repaired or replaced with new construction to the satisfaction of the Owner at no additional cost. If in doubt, ask the Project Manager before driving on any non-hard surfaced areas.

Concrete shall be demolished in small sections and where limits of demolition are exposed in the finish work, cutting shall be made with saws providing an absolutely straight line, plumb, true, and square.

All asphalt cutting shall be cut in an absolutely straight line, plumb, true, and square. No concrete maybe poured against asphalt that has not been cut.

No demolition debris is to be used as permanent fill. Debris is to be removed and properly disposed of at an off-site location of the Contractor’s choice. The State will not be held responsible for improper disposal of demolition debris. No concrete or asphalt materials may be disposed of on-site.

The Owner will endeavor to mark known irrigation lines. Contractor responsible for making repairs to all irrigation lines damaged during the project.

Acknowledgement:___________________

1. Excavation. Check all lines, levels, and contours. Changes to existing grade exceeding four (4) inches will be negotiated in accordance with existing proposal. Notify Owner of any variations prior to commencement of work. Do not proceed until discrepancies have been rectified.

Clear away all plant materials within the outlines of the new construction. Control the grading around the excavations so that the ground is pitched to prevent water from running into the excavated areas.

Scarify all surfaces to receive either backfill or concrete sidewalks. Compact all areas to receive new concrete. The material, while being compacted, shall contain the optimum moisture for compaction distributed uniformly throughout the layers. When the moisture content and condition of each spread layer is satisfactory, it shall be compacted to 95% of maximum density, standard proctor.

Grades not otherwise indicated shall be uniform levels or slopes between such points where elevations are given or between such points and existing grades. Spread excess approved soil evenly over areas at exterior not to receive sidewalks. Abrupt changes in slopes shall be rounded. Fill all excavations made for curbs and other items. Particular care shall be taken when rolling over areas where trenches or other excavations have been made and backfilled at irrigation pipes and underground power lines, etc. Make minor adjustments and modifications to final grade as directed by the Owner where actual grades vary slightly.

Place satisfactory top soil material, road base not acceptable, behind curbs and compact as per compacted fill. Bring finish fill material to flush with top of curb. Backfill excavations for concrete sidewalks finish to flush with top of concrete. Fill material cannot contain concrete pieces or sharp rocks.

Where grades are not indicated, leave positive slope away from structures on all grading.

Acknowledgement:___________________

1. Concrete Work. All concrete work shall comply with the Standard Construction Specifications for the City of Pueblo, Department of Public Works and the specifications listed below. Where there is a conflict, the most restrictive shall prevail. Where grades are not indicated, slope all concrete away from structures to ensure proper drainage. The grade on all-new sidewalks and ramps shall exceed 1:20 except where noted. Cross slope on sidewalks shall not exceed 1:50.

Aggregate base course to be free draining fill conforming to ASTM C33 grading requirements. Washed gravel or crushed stone, 1/4 inch minimum, 3/4 inch maximum, #67 stone.

Use straight forms free of distortion and defects made of steel, wood, or other suitable material of size and strength to resist movement during concrete placement and to retain horizontal and vertical alignment until removal. Form coating to be non-staining form release agent that will not discolor or deface surface of concrete. Do not loosen, remove, or disturb forms until concrete has attained sufficient set to eliminate damage to the surface of the concrete.

Concrete approach, pavement, and type 2 gutter shall have #4 rebar at 18”cc Reinforcing steel to be ASTM A 615 including supplementary requirement (S1), Grade 60, deformed, and fabricated to required shapes and dimensions with tolerances complying with ACI 315. Support reinforcing bars on metal chairs and rigidly fasten with tie wires at all splices and at all crossing points and intersections in the position shown and point ends of wires away from forms. Place steel with 3” minimum concrete coverage for slabs directly placed on bearing soil and 1-1/2” for exposed concrete or concrete in contact with backfill.

Ready-Mixed Concrete is to conform to ASTM C 94 and ACI 304. Portland cement to conform to ASTM C 150, Type I or Type III with aggregates conforming to ASTM C 33 where the fine aggregate is to be natural sand and coarse aggregate to be crushed stone or gravel of No. 67 size and not to exceed more than 1/4 of the slab thickness. Air entraining admixture is to conform to ASTM C 260 and not exceed 3%. Fly ash is allowed as allowed by the City of Pueblo Department of Public Works. Calcium chloride is not permitted. Compression strength is to meet City of Pueblo standards 4,500 psi 1. with 34 gals/cu.yd. of fresh, clean, drinking water, 6 bags/cu.yd. of cement with maximum slump of 3-4 inches. Site mixed concrete is not permitted. Ready mixed concrete hauled in truck mixers or truck agitators shall be deposited within 90 minutes from the time the water is added to the mix. Before placing mixed concrete, the subgrade is to be free of standing water, snow, ice, or other foreign material and the forms thoroughly cleaned, secured in place, and coated with a form-release agent. Moisten sub-base to provide a uniform dampened condition at time concrete is placed. Place concrete to prevent segregation of mix and consolidate concrete along form faces and adjacent to transverse joints using care to avoid dislocation of reinforcing and forms. Concrete shall be placed, struck off, and consolidated by vibrating screed and finished with either a mechanical finishing machine or by hand finishing methods. Deposit and spread concrete in a continuous operation between transverse joints as far as possible. Place a construction joint and dowels if interrupted for more than 1/2 hour. Acknowledgement:___________________

(NOTE)

1. Compression strength of roadway areas shall be 4,500 psi with 34 gals/cu.yd. of fresh, clean, drinking water, 6 bags/cu.yd. of cement with maximum slump of 3-4 inches.

All concrete trucks shall be cleaned only in an area designated by owner to eliminate the possibility of concrete residue entering storm water. Trucks shall not be cleaned on paved areas or near any lawn areas. All materials shall be cleaned up and removed upon project completion.

Expansion joint material is to be 1/2 inch thick asphalt impregnated pre-molded fiber conforming to ASTM D 1751 extending entire depth and depressed 1/2 inch below top surface for joint sealant. Saw cut control joints at locations indicated in the walkthrough, but in no case, at intervals not to exceed 8’-0” in each direction. Start cutting as soon as the concrete has hardened sufficiently to prevent aggregates from being dislodged by the saw, usually 4 hours after finishing is complete. Joints are to be perpendicular to main reinforcing, are not to occur at major reinforcement splice lines, and continue reinforcing steel and welded wire fabric through the control joint. Fill typical joints with a multi-component polyurethane sealant complying with ASTM C 920, Type M, Grade P, Class 25, traffic-bearing substrate M. Perform initial finishing with power float followed by power troweling to produce a smooth surface relatively free of defects but which may contain some trowel marks. Perform subsequent finishing with hand trowels after surface has hardened sufficiently to produce a “ringing” sound when hand trowel is moving over the surface. Complete slab consolidation during hand troweling operations and produce a finished surface free of trowel marks with uniform texture and appearance. For traffic-bearing surfaces, bring the surface to float finish then draw a fiber bristle broom across surfaces perpendicular to main traffic route to produce a non-slip broom finish texture approved by the Owner’s Representative. Maintain surface free of traffic until concrete has regained its dry appearance. (NOTE): Initial finishing may be performed with hand tools (bull float and Fresno) in place of power floats and finishers to produce a smooth surface relatively free of defects but which may contain some trowel marks.

Curing is the protection of freshly installed concrete not in contact with forms from premature drying, excessively hot or cold temperatures, and mechanical injury to maintain minimum moisture loss at a relatively constant temperature for a period of time necessary for hydration of cement and proper hardening of concrete. Comply with ACI 301 for concrete curing except during which temperature of air in contact with concrete is above 50 degrees F has totaled seven 24-hour days (168 hours). If high early strength concrete is used, continue curing for a total of three 24-hour days. Prevent rapid drying at end of curing period. Wet steel forms that are heated by the sun and all wood forms in contact with concrete during the curing period Sealants. Fill typical joints with a multi-component polyurethane sealant complying with ASTM C 920, Type M, Grade P, Class 25, traffic-bearing, substrate M.

All job requests to be field verified vendors may bid in Pueblo Acknowledgement:___________________

Cost: Provide the following:

Submit budget by splitting the total cost by materials and labor as shown in the below table

Material

Labor:

E. Demographic Form

1. Please fill out the following form regarding your organization’s demographic information: https://app.smartsheet.com/b/form/219f6db8803b4994afb9bf70e84fa421

2. The Department strives to be inclusive of all communities throughout the State. To support diverse representation in procurement and in alignment with Executive Order D 2020 175 from Governor Polis, the Department is asking organizations to complete this form.

Completing this form is voluntary and does not affect an organization’s application or contract. The information captured will be submitted directly to the Department’s Equity, Diversity, and Inclusion Office. If there are questions regarding how this data is used or completion of this form, please email CDHS_EDI@state.co.us.

F. How Quotes are Evaluated

1. In General. The Department may determine whether a quote is acceptable and may compare the relative value of competing quotes, not solely the price. “Acceptable,” means that the good or service will meet the Department's needs and that the price is fair and reasonable. The choice of vendor will be based on which acceptable quote is most advantageous to the state, price/cost being the primary consideration.

2. Mandatory Criteria. The Department may identify mandatory criteria. However, the Department reserves the right to waive mandatory requirements pursuant to Rule 24-103-301-03.

3. References. The Department may contact references, whether provided or not, and consider them as part of the evaluation.

G. Ethics and Commitment to Equity, Diversity, and Inclusion

1. Any person involved in the purchasing process for the State, any end users of such goods and services, any vendor or contractor that does business with the state, and any other interested third parties to the procurement process shall enhance the proficiency and stature of the purchasing process by adhering to the highest standards of ethical behavior.

2. The State of Colorado believes that an equitable, diverse, and inclusive workplace is one where all employees and community partners, whatever their gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, feel valued and respected. We are committed to nondiscriminatory practices and providing equitable opportunities for employment and advancement in all our departments, programs, services, and worksites. We respect and value diverse life experiences and work to ensure that all voices are heard so that a person’s future success is not determined by their identity.

H. Administrative Information

1. Communication. All communication regarding this solicitation must be done through the Single Point of Contact identified above. Unauthorized contact with any Department personnel other than the Single Point of Contact regarding this solicitation is prohibited and may result in disqualification.

2. Notices. The Department may modify this solicitation by posting changes via the Colorado VSS website. All communications will be posted on the VSS, www.colorado.gov/vss, and/or through a direct email from the Single Point of Contact.

3. Modifications of Quotes. Quotes may be modified or withdrawn by the vendor prior to the established due date and time. Vendors may be asked by the Department to modify or clarify their quotes after the due date.

4. Presentations or Site Visits. At the Department’s sole discretion, the Department may request presentations or site visits. Vendors should not, however, prepare the quote with the assumption that an opportunity for oral presentations or revisions will be offered.

5. Acceptance of solicitation terms. A quote submitted in response to this solicitation shall constitute a binding offer and acknowledgment that all terms and conditions of this solicitation are accepted. Vendors must identify any variations between its quote and the solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance.

6. Bid Security: A bid security of not less than 5% of the bid price is required when the price is estimated to be $50,000 or more. The security shall be a bond by a surety company, the equivalent in cash, or otherwise supplied in a form satisfactory for the State. Noncompliance requires the bid to be rejected as nonresponsive.

7. Contract. Vendors must agree to the State’s contract terms, found here: https://cdhs.colorado.gov/procurement or as an exhibit to this solicitation. Please note that any referenced or attached model contract lists the State’s standard required legal provisions but may not include the specific scope of work and other specific terms or requirements for this solicitation. Vendors must review any attached contract terms and note any exceptions. If no exceptions are noted, Vendor is indicating an intent to accept the terms as-is. Modifications to the State’s contract terms constitute increased risk and costs to the State. Therefore, Vendor’s noted exceptions may be considered in any evaluation.

8. Award. The Department will notify all vendors who submitted a quote when it issues a Notice of Intent to Award or actual Award. The awarded vendor(s) must act in good faith to execute an agreement on or before the Anticipated Contract Start Date identified above. If this date is not met, through no fault of the State, the State, at its sole discretion, may cancel the Notice of Intent to Award.

9. Protests. Any actual or prospective vendor who is aggrieved in connection with the solicitation or award of a contract may protest to Lauren Ingalls (email to lauren.ingalls@state.co.us), Procurement Director, Division of Contracts and Procurement, Department of Human Services. The protest shall be submitted in writing within three business days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

10. CORE Registration. Unless otherwise noted, before the Department can award to any vendor, that vendor must be registered in CORE, which can be completed through Vendor Self Service at www.colorado.gov/vss.

11. EFT. Awarded vendors are encouraged to sign up for EFT transfers.

12. Secretary of State Registration. Before Contract execution, the awarded vendor must be registered to do business in the State of Colorado. If a vendor is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

13. System for Award Management. Before Contract execution, the awarded vendor(s) must have a Unique Entity ID Number (UEI) from SAM.gov.

14. Confidentiality. Anything submitted by a vendor is likely to become public information. Vendors may submit, as a part of its solicitation response, a written request for classification of certain portions of the response as confidential information. Material for which confidentiality has been requested shall be readily identifiable and separable from other portions of the solicitation to facilitate public inspection of the non-confidential portion of the solicitation response. In no event shall an entire solicitation response be classified as confidential.

15. Background Checks. Pursuant to C.R.S. §27-90-111 and Department policy, any vendor, and its agent(s), who has direct contact with vulnerable persons in a state-operated facility, or who provides state-funded services that involve direct contact with vulnerable persons in the vulnerable person’s home or residence, shall:

i. submit to and successfully pass a criminal background check, and

ii. report any arrests, charges, or summonses for any disqualifying offense as specified by C.R.S. §27-90-111 to the Department.

16. Pricing. Estimated prices are not acceptable. Pricing shall be FOB Destination and include any minimums, special charges, restrictions, or any other conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception. Pricing shall be firm for the term of the award, including option years, unless otherwise specified.

17. Cancellation. A solicitation may be canceled only when there are cogent and compelling reasons to believe that the cancellation of the solicitation is in the state's best interest. An award of a contract under a solicitation may be canceled, in whole or in part, when the procurement official determines in writing that such action is in the state's best interest.

18. Costs. The Department is not liable for any cost incurred by vendors prior to any formal contract, purchase order, or other agreement. No property interest, of any nature shall occur until a contract is awarded and signed by all concerned parties.

19. Quantity. The Department may request future increases or decreases to the quantity of the goods or services, or request that goods or services be delivered to other areas within the Department.

20. Quote Rejection. The Department may reject a quote, waive informalities, and minor irregularities, or accept any portion.

21. Tax ID. Any tax identification number provided must be that of the vendor responding to the solicitation. The vendor must be a legal entity with the legal right to contract.

22. News Releases. Vendors may not issue any news releases pertaining to this solicitation without prior written approval by the State.

23. Taxes. The Department is exempt from all federal excise taxes under Chapter 32 of the Internal Revenue Code (Registration No. 84-730123K) and from all state and local government use taxes C.R.S. 39-26-114(a). The Colorado State and Local Sales Tax Exemption Number is 98-02565. Vendor is hereby notified that when materials are purchased in certain political sub-divisions (for example - City of Denver), the vendor may be required to pay sales tax even though the ultimate product or service is provided to the State of Colorado. This sales tax will not be reimbursed by the Department.

24. E-Verify. Vendors must participate in the federal E-Verify program or the Colorado Department of Labor and Employment Program as required by C.R.S. 8-17.5-101.

25. Services Outside of Colorado. Vendors must disclose services performed outside of Colorado as required by C.R.S. 24-102-206.

26. Notice to NonResident Bidders. If a nonresident bidder is from a state that provides a bidding preference to bidders from that state, then a comparable percentage disadvantage will be applied to the bid of that nonresident bidder pursuant to C.R.S. 24-103-908. The bidder may obtain additional information from the department of personnel's website.

[The rest of this page intentionally left blank I. Exhibit List

Exhibit A – Concrete Building 54 SDFM Warehouse Copy of the current State Terms and Conditions .

J. Signature Page

The Vendor must complete and submit the Signature Page along with the quote.

Vendor Name/FEIN#

Vendor Address

Vendor Contact Name

Vendor Contact Email

Vendor Contact Phone

Does the Vendor have any perceived, potential, or apparent conflicts of interest? If so, please disclose them.

Is the Vendor a Service Disabled Veteran Owned Small Business pursuant to C.R.S. §24-103-905?

Is the Vendor currently on any debarred list?

Name of person authorized to submit this quote

Signature from an authorized individual. Signatures may be physical or electronic as defined by the Uniform Electronic Transactions Act. Some examples of acceptable signatures are: Docusign, Adobe, or scanned physical copies.

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