DQ CFCA 2015000535 - Plastic Bags 11-7-2014.doc

Colorado Department of Corrections Purchasing Office

Solicitation no. CFCA DQ 2015000535 CONTACT INFORMATION: For technical questions concerning the items to be furnished, you may contact Ray Mizer with Central Canteen at 719-269-5932 or by e-mail at raymond.mizer@state.co.us.

For general questions including questions concerning the bidding process, contact Purchasing Agent Melissa Baca at 719-269-4309 or by e-mail at melissa.baca@state.co.us.

DELIVERY ADDRESS: CCi Central Canteen, 57500 Highway 50, Canon City, CO 81212.

ITEMS AND SPECIFICATIONS: Vendors may be required to provide samples of the products they are proposing for testing and evaluation prior to the final award. If required, samples will be requested by the Purchasing Agent. Vendors should be aware that all samples are to be provided at their expense and will not be returned. Bid prices are to include the cost of freight, FOB-destination.

1. 700 cases, 22” x 26” clear – 10 haze or better, 2.5 mil vented plastic bag, 250 per case.

$________/case

2. 500 cases, 22” x 34” clear – 10 haze or better, 2.5 mil vented plastic bag, 250 per case.

3. 150 cases, 12” x 18” clear – 10 haze or better, 1.1 mil non-vented plastic bag, 2,000 per case.

Projected delivery date:

_________ calendar days after receipt of purchase order.

RESPONSE INSTRUCTIONS:

The following information is required with your response to the solicitation, either written on this cover sheet or otherwise submitted - completely and clearly.

· Name of firm ____________________________________________________

· Address, City ____________________________________________________

· Federal Taxpayer/Employer ID Number _______________________________

· Bidder's name ________________________ Phone _____________________

· E-mail address __________________________________________________ Provide the pricing and any other requested information as indicated above, and send your completed quote response and any supporting information via email to melissa.baca@state.co.us. Please include the solicitation number ‘CFCA DQ 201500535‘ in the subject line of your email.

Alternatively, you may submit your quote response via FAX to 719-269-4064.

Quote response due date and time: November 14, 2014 at 2:00 p.m. MST (Note: If for any reason the response due date and time is changed, the only notice to vendors will be via a modification to the solicitation notice on Colorado’s Vendor Self Service website www.colorado.gov/vss .)

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery dates, as stated in the bidders’ respective quote responses;

2. the respective quality of the goods or services to be provided, as perceived by the CDOC;

3. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small Business based in Colorado, and/or the bidder’s past performance and;

4. any other pertinent factors.

PAYMENT TERMS: State fiscal rules generally prohibit ‘advance payment’ prior to receipt of goods/services. The State’s preferred and presumed payment terms are Net-30 days after receipt of goods, completion of services, and receipt/acceptance of invoice. Discounts for payment within 30 days will be considered as a cost factor and may be accepted. Discounts for payment in less than 30 days may be considered and accepted, but will not be considered as a cost factor.

The Colorado Department of Corrections is an agency of the State of Colorado. An authorized State purchase order or State contract from the Department is backed by the full faith and credit of the State of Colorado. The Department may decline to complete any vendor’s credit application or form.

Terms and Conditions: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

Background check and consent to search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.