DQ CBI 2017-514 Firearms Trainer.docx

DOCUMENTED QUOTE: CBI 2017-514 Firearms Trainer TITLE: CBI Firearms Trainer DATE DUE: Wednesday, November 30, 2016, at 2:00pm MT

LATE BIDS WILL NOT BE CONSIDERED

LATE BIDS WILL NOT BE CONSIDERED

ISSUING OFFICE

This Documented Quote is issued for the State of Colorado by the Colorado Department of Public Safety (CDPS) on behalf of the Colorado Bureau of Investigation (CBI). The CDPS Procurement Office is the SOLE point of contact concerning this solicitation. Direct inquiries and submit quotes to:

RETURN QUOTES VIA EMAIL TO tammy.lichvar@state.co.us.

DO NOT SUBMIT BIDS ON VSS

ONLY QUOTES SUBMITTED VIA EMAIL BE ACCEPTED.

Pricing shall be binding for the length of the award.

FEIN

DATE

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

NAME OF COMPANY

ADDRESS

CITY

STATE

ZIP CODE

PHONE

EMAIL

COLORAD VSS / CORE NUMBER:

PRINT NAME OF COMPANY REPRESENTATIVE

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

Handwritten signature by an authorized officer or agent of the vendor.

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

Quote Itemization Sheet

· Project will run from approximately January 1, 2017 through June 30, 2018.

· Award will be made based upon the price, qualifications, training plan logistics, and experience.

· No guarantees are made as a result of the solicitation and award.

DESCRIPTION:

The Colorado Bureau of Investigation (CBI) Forensic Services (FS) division would like to quickly but thoroughly train 1-2 scientists to be firearms examiners to address firearms backlog concerns. The CBIFS currently has a full training program for firearms analysis including serial number restoration, distance determination, tool marks, and all necessary equipment, but cannot currently afford to take a senior scientist off the bench. We are soliciting bids from qualified technical firearms trainers to perform this training efficiently and thoroughly so we can get our new scientist(s) performing high quality casework as quickly as possible.

The training can take place either at the CBI facility in Greeley, CO, the laboratory/facility of the trainer, or a combination of both. We have the capability for remote communication using Google Hangouts.

1.0 Requirements

1.1 Performance

The successful contractor will progress through the Association of Firearm and Tool Mark Examiners (AFTE) based CBI firearms training plan with scientist trainees at a reasonable rate and will have monthly check-ins with the CBI Training manager, Firearms manager, and Firearms technical leader who will monitor progress. At these meetings, the contractor will describe what work has been done in the previous month, what work will be performed in the coming month, and how the trainee(s) are progressing.

Total Bid $____________________________

RETURN THIS PAGE WITH BID SUBMISSION

On a separate attachment(s), please submit the following:

1) Describe your technical firearms experience and your firearms training experience in a brief narrative form.

· Include a resume or Curriculum Vitae.

2) Describe your pricing model

· This can include your price per hour & estimated number of hours or price per module etc.

· Please include an estimate for one trainee versus two.

3) Please provide at least three references of scientists you have trained.

This can be supervisors of this scientists or an agency contact that is familiar with your trainee’s casework.

4) Please describe the logistics of the training

· Estimated timeline for trainee completion using AFTE training plan as a guide (Example: Month 1= Modules 1-X, on-site visit for 24 hours, 2 Google Hangout sessions for two hours each.)

· You must include how this training will be conducted (in-person, over the phone, mail, webinar) and how frequently you’ll meet with the trainee, and where this training will take place (in your home lab or at the CBI Greeley lab).

5) Describe how you will monitor the trainee’s progress and keep them working at an appropriately efficient pace.

6) 3rd Party Representation

· If you are submitting your bid response as a 3rd party representing one or more contract trainers, please state so. CBI reserves the right to review and approve the trainer(s) you list.

The Rest of this Page is Left Blank Intentionally.

1.2 Designation and Qualification/Experience/Education of Required Personnel The successful contract trainer will have the following:

1. A minimum of 5 years casework experience as a firearms examiner, preferably in an ISO-17025 accredited laboratory.

1. Have trained at least 3 trainees in firearms examination, preferably in an ISO-17025 accredited laboratory.

1. AFTE member in good standing

1.3 Work Location and Environment

The training will take place at either the contract’s lab or at CBI Greeley facility, or a combination of both. Please describe where in your proposal, above.

1.4 Travel

The CBI will make the travel arrangements (hotel and flight) for the trainer and the trainer will submit a reimbursement form that includes applicable per diem, transportation and parking fees.

1.5 Payment Schedule

Payment will be made upon submission of a monthly invoice by the vendor and approval by the Department of Public Safety, Colorado Bureau of Investigation.

1.6 Rights in Data and Documents (State Ownership)

Any training records generated by the trainee while working with the contractor or materials provided by the contractor (unless under copyright) will be the property of, and retained by, CBI.

2.0 General

2.1 Contact Information

The CDPS Procurement Office is the sole point of contact concerning this Documented Quote. All communication must be done via email through the Purchasing Agent, Tammy Lichvar (tammy.lichvar@state.co.us). All questions will be answered through a modification of Documented Quote CBI 2017-514 on Colorado VSS. It is the responsibility of the bidder to keep apprised of such modifications.

2.2 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors should be registered on Colorado VSS in order to get all of the bid documents to be able to submit a complete bid response. Colorado VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

2.3 Pricing

Prices shall be binding and valid for the length of the award.

2.4 Award Period

The award period for this Documented Quote is the effective date of the purchase order through June 30, 2018, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.

2.5 Billing

The Vendor shall invoice CBI on for services delivered and accepted pursuant to the terms of this Documented Quote and any contract resulting from an award. Invoices are due monthly and shall be sent to:

Lisa.yoshida@state.co.us

Please include form W-9 with your bid submission.

2.6 Type of Contract

State Purchase Order: The successful bidder may be issued a State Purchase Order with CBI. The State Purchase Order may incorporate this Documented Quote, published addenda and the response of the successful bidder.

3.0 Additional Terms and Conditions

3.1 Binding Proposal

By providing a response to this Documented Quote, bidders are bound to providing the proposed goods at the costs and rates quoted in their Documented Quote response for the award period.

3.2 Submission

By submission of a bid, bidder agrees as follows:

· Except as replaced, modified, or supplemented by the CBI for this solicitation, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the terms listed in this solicitation shall govern.

· The bidder guarantees to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the CBI of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

· Bidders shall accept the terms and requirements of this Documented Quote without exception, deletion or qualification and without making its offer contingent.

· Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

· CBI reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

· Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” CBI will apply this statute to the extent necessary for all solicitations posted on Colorado VSS.

· If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification and other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time. All questions will be answered through a modification of Documented Quote CBI 2017-514 on VSS. It is the responsibility of the bidder to keep apprised of such modifications.

· CDPS is tax exempt.

· CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the CDPS.

3.3 Discussion with Bidders

Discussions may be conducted with apparent responsive bidder for the purpose of clarification to assure full understanding of the requirements of the solicitation. All solicitations, in the CBI’s sole judgment, needing clarification, shall be accorded such an opportunity.

3.4 Amendments and Modifications

All amendments to, interpretations of, and modifications of this solicitation shall be in writing from CBI and posted to Colorado VSS. Any amendment, interpretation, or modification that is not in writing shall not legally bind CBI. Bidders are responsible for checking VSS prior to the opening date and time for solicitation modifications.

4.0 Bid Proposal

4.1 Response Format

Bidders must comply with and or submit the following item(s) in order and clearly labeled:

a. Completed and signed cover sheet;

b. Completed quote itemization page;

c. Additional requirements on page 3 of this solicitation.

4.2 How to Submit Your Bid Proposal:

Email your bid proposal to tammy.lichvar@state.co.us. This will be considered the official response for this solicitation. Bids must be emailed to be considered responsive and eligible for award.

No hard copy or faxed proposals will be accepted.

4.3 Evaluation and Award

This solicitation shall be awarded to one vendor. The following criteria will be considered when reviewing bids:

· Price

· Qualifications

· Experience

· References image1.jpg