COLORADO DEPARTMENT OF HUMAN SERVICES

Domestic Hot Water System-Tanks and Installation

DQ #2017000952

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

QUOTE DUE DATE:

February 27, 2017 11:00 a.m. (local)

QUOTE SUBMISSION VIA EMAIL

Submissions via email are preferable..

Email: Brenda.mcgee@state.co.us

FAX number 303-866-5808

North/Central Procurement 1575 Sherman Street, 6th Floor Denver, CO 80203

PROCUREMENT CONTACT

The procurement contact is the primary contact for this DQ. Direct all inquiries to the procurement contact.

Brenda McGee, CPPB brenda.mcgee@state.co.us

SECTION I - ADMINISTRATIVE INFORMATION

Quote Submission - Quotes will be received until the date and time indicated.

Pricing - All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Price Increases – Pricing shall remain firm for the term of the award, including option years, unless otherwise specified.

Quote Acceptability - The State will be the sole judge in determining the acceptability of a quote and in determining the most beneficial quote for the State. Evaluation of quotes will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the DQ, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices.

Evaluation - The choice of vendor for goods and services must be based on which acceptable response is most advantageous to the state, price/cost being the primary consideration. Other factors to be considered include experience, delivery, and warranties (if applicable). The basis for the selection must be documented and will be final and conclusive unless determined to be arbitrary, capricious, or contrary to law.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) - SDVOSBs, who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center for Veteran Enterprise within the U.S. Department of Veterans Affairs. (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSBs must still meet all other qualifications required in the bid. SDVOSBs claiming this preference shall submit documentation of SDVOSB certification Issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Award - The state intends to issue one vendor award as specified. Awards will be made on the basis of the quote most beneficial to the State. Vendor shall extend pricing to other Human Services divisions (i.e. Pueblo, Grand Junction).

Term of Award - The period of award made as a result of this DQ is 12 months.

Bid Results - After the award is made, bid tabulations or a summary can be made available.

Purchase Order or State Contract – As a result of the award, a Purchase Order or State Contract may be required. The awarded vendor may not perform or deliver goods or services until such time the Purchase Order or Contract is executed.

Terms and Conditions - The State Purchase Order Terms and Conditions and Solicitation Instructions apply to this DQ. If not attached, they can be made available upon request.

Quantity of Goods/Services – At the time of award and/or during the term of the resulting award, the State reserves the right to increase or decrease the quantity of goods/services based on available funding using the rates established in the Purchase Order or State Contract.

Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

SECTION II –Item Description:

SPECIFICATIONS

General Background Information The Colorado Veterans Community Living Centers (CVCLC) is based in Denver, Colorado, managing four nursing homes located throughout Colorado (Aurora, Florence, Homelake/Monte Vista, and Rifle.)

McCandless VCLC Background Information - McCandless is located approximately 2 miles south of the town of Florence, Colorado. McCandless has a maximum capacity of 105 residents with 51 double occupancy resident rooms and 3 single resident rooms.

Project Description The project consists of the following:

· Reconfigure the piping from the two existing boilers, mixing valve and hot water storage tanks.

· Remove and replace the existing thermostatic mixing valve

· Remove the two existing hot water storage tanks (175-gallons each) and install three hot water storage tanks (200-gallons each)

Facts about the Domestic Hot Water Piping The existing domestic hot water generation system resides in the downstairs mechanical room. The system consists of two boilers (lead/lag), 2-stage thermostatic mixing valve and two hot water storage tanks. Hot water generated by this system is only for consumptive usage. Please read the Consultant Engineers Report, General Mechanical Requirements, Schematic Drawing (Demo, Modification and Boiler), and related pictures. All demo and modifications to the pipe will be in the mechanical room.

Facts about the Existing Thermostatic Mixing Valve The existing mixing valve is a Leonard two-stage mixing valve assembly. It will be replaced with a single hi/lo mixing valve, i.e. Lawler 804 model 86306 or equivalent.

General Requirements

· ASSE 1017 and Leadfree certified

· Valve shall provide automatic protection against hot, cold or thermostat failure

· Bronze body employing sliding piston control mechanism

· 1½” DHW & DCW connection, 2” THW outlet connection

· 110 to 140˚ set point range

· Minimum 0.5 gpm flow rated when installed in recirculation system

· Maximum 5 psi pressure drop @ 52 gpm; maximum 20 psi pressure drop @ 100 gpm

Facts about the Existing Domestic Hot Water Storage Tanks The existing domestic hot water system consists of two boilers that provide hot water for the facility domestic use and is stored in two 175 gallon hot water storage tanks. During demand for hot water, stored water is blended with cold water at a temperature mixing value to a useable temperature to be distributed throughout the facility. The combined volume of the two tanks is 350 gallons, which is less than desirable. The storage capacity that will provide the best operational capacity is approximately 600 gallons. We are replacing the two existing hot water storage tanks with three (3) 200-gallon tanks.

General Requirements

· Three (3) hot water storage tanks with a 200 gallon volume for combined capacity of 600 gallons

· Each tank shall be a vertical configuration and not be greater 34-inches in diameter.

· Each tank shall have segmented or flexible anode rod. The anode rods must be suitable for the hot water storage tanks.

· Must fit in the available space, i.e. height of the storage tank plus enough headroom to remove the anode rods. The available height is 93-inches. Example: If the recommended tanks are 78-inches tall the available headroom is 93-78 = 15 inches. Thus, there is 15 inches of headroom to remove the segmented anodes.

· Each tank shall be rated with a minimum working pressure of 125 psig

· Each tank must be insulated to meet the current edition of ASHRAE 90.1 with steel or plastic casing.

· Each tank must be epoxy or glass lined carbon steel, or stainless steel construction.

· Shall also have the following threaded inlets/outlets specs:

· One (1) 2-inch minimum at top of tank

· One (1) 2-inch minimum on side of tank in upper 15% of the height of tank

· Two (2) 2-inch minimum on the side of the tank in the bottom 15% of the height of the tank

· At least 1 spare side and/or 1 spare top outlet, not less than 1-inch for temperature sensor or safeties.

· One (1) 1-inch minimum drain at bottom of tank is desirable for tank drain.

· One ASME P&T relief valve in dedicated outlet (sized and located by tank manufacturer)

SECTION III – INFORMATION REQUIRED ON QUOTE

Each bidder shall submit with their bid the manufacturer and model of the tanks and mixing valve assembly. Additionally, a cut sheet shall be included along with the segmented anode rod information. The bid selection will be based upon the item bid conforming to the specifications and price. Material delivery shall be included in the bid.

Delivery: The tanks, mixing valve assembly and piping must be delivered to the facility; McCandless Veterans Community Living Center, 903 Moore Drive, Florence, CO 81226.

No delivery dock is available, so please allow for some other type of un-loading mechanism.

PRICE QUOTATION – FOB DELIVERED TO FLORENCE, COLORADO

Total = $___________

List any warranties:

Delivery – What is your lead time for the tanks? Days_________

Installation – What is your planned installation time Days? ____________

RETURN THIS PAGE

SIGNATURE PAGE

VENDOR INFORMATION

COMPANY NAME

FEIN

ADDRESS

Name & title of authorized officer & agent:

NAME:

TITLE:

Name & number of contact person for inquiries on your Quote response:

NAME:

NUMBER/EMAIL:

Name & number of contact person for orders if an award to your company is subsequently made:

NAME:

NUMBER/EMAIL:

IMPORTANT: Vendor should read the entire DQ before submitting a Quote. Quotes shall be properly marked with DQ number. All Quotes shall be F.O.B. destination, unless otherwise specified.

PHONE #

Authorized Signature By Officer or Agent of Vendor

FAX #

Date Signed

REMIT ADDRESS:

E-MAIL:

PAYMENT TERMS:

Terms of less than 45 calendar days will not be considered.

SIGNATURE PAGE REQUIRED – RETURN THIS PAGE

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