DQ 2017-668 Rectifier Batteries.docx

GOVERNOR’S OFFICE OF INFORMATION TECHNOLOGY (OIT)

DOCUMENTED QUOTE DQ 2017-668

RETURN THIS PAGE WITH YOUR PROPOSAL

Solicitation Title: DTR/Rectifier Batteries

IMPORTANT: Vendors are urged to carefully review the entire solicitation.

Specifications:

To be used in a -48v Rectifier-Battery system

Enersys PowerSafe V Batteries: 12V125F 12 volt 125Ah Dimensions:

Length 22.08” Width 4.13“ Height 12.44 “

The State of Colorado has a policy giving preference to products as defined by Executive Order D0012 07 as those that, “…minimize environmental impacts over the lifetime of the product…[minimally considering]…a product’s energy profile and recycled material content, toxicity, and impact on air and water resources…” (EO D0012 07, April 16, 2007). We request that the Vendor shall recycle battery equipment at appropriate domestic (United States) recycling facilities, in accordance with all Federal, State and Local regulations. Please provide a narrative description of an environmentally preferable battery take back/recycling program that you would provide to the State of Colorado (at no additional cost) from the three locations listed below: in Denver, Pueblo, and Grand Junction. Please provide enough detail to give the State a clear understanding of the: who, what, when, and where of what you are proposing. We will use this narrative description to determine whether or not your proposed solution is in the best interest of the state. The State of Colorado is willing to have used batteries on pallets for pick up. The State does not have the ability to shrink wrap the pallets.

SOLICITATION INFORMATION

QUANTITIES

The quantities as represented in this Documented Quote will be the intended minimum order. Additional product/services may be purchased after the award date, at the same bid price and conditions as stated within this solicitation, subject to approval and agreement of both the awarded vendor(s) and the Office of Information Technology, for a period of up to five years.

COOPERATIVE AGREEMENTS

Pursuant to 24-37.5-105(3)(i) CRS, the Governor‘s Office of Information Technology (OIT) will be the primary state party to the Enterprise Agreement resulting from this procurement. All Executive Branch state agencies are included in this solicitation and any resulting award/agreement. The Legislative and Judicial branches of State government are eligible to participate. OIT will extend the resulting award and agreement to Institutions of Higher Education and Local Governments

Administrative Requirements:

1. PRICING

In case of an error in extension, unit price shall prevail.

2. EVALUATION AND AWARD

A. Evaluation and award will be based on which acceptable vendor quote is most advantageous to OIT with cost being the primary consideration.

B. OIT reserves the right to reject any or all quotes, to waive informalities and minor irregularities (as determined by OIT) in quotes received, and to accept all or any portion of the quote if deemed in the best interests of OIT.

3. AGREEMENT TERMS

A. The terms and conditions of OIT’s purchase order and all Colorado Vendor Self Service (VSS) terms and conditions apply to this procurement. Any exceptions to these terms, or other documentation OIT will be required to submit to the awarded vendor MUST be submitted with your bid. OIT may neither review nor accept terms and conditions submitted subsequent to the bid closing date and time. Failure of a bidder to accept State of Colorado terms and conditions may serve as cause for disqualification of an offer.

4. SUBMISSION INSTRUCTIONS

A. Quote response must include the Pricing Sheet and the Signature Page and requested documents.

B. Submit your quote to OIT Procurement Office, 601 E 18th Avenue, Suite 250, Denver, CO 80203 or by e-mail at oitpurchasing@state.co.us. Attention: Judy Giovanni. Quotes may be submitted by e-mail, mail delivery or hand-delivered. Quotes submitted by hand-delivery should allow for additional time to obtain access into the building; it’s a secure building. Late quotes will not be accepted. It is the responsibility of the vendor to ensure that the quote arrives prior to the date and time due, and at the address stated above.

C. E-mail quotes will be accepted and are encouraged if received by the solicitation deadline. E-mail to oit_purchasing@state.co.us, Subject Line: DQ- 2017-668 DTR Batteries.

D. Inquires All bidder inquires (questions) shall be submitted in writing, preferably e-mail by time and date listed on the Colorado BIDS website/solicitation applicable to this solicitation. All inquires should state within the subject line the solicitation number of this DQ and be sent to OIT_purchasing@state.co.us.

Vendor Qualifications:

5. COLORADO BID INFORMATION Vendor Self Service (VSS)

A. This solicitation is published using the Colorado Vendor Self Service (VSS). Bidders must be registered on Colorado VSS in order to download solicitation documents and information (including any amendments or modifications) and to be considered responsive at the time of submission of the response. VSS and its registration information may be linked through the State Purchasing Office at:

https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService

The State of Colorado, Governor’s Office of Information Technology (OIT) is solicitation. All bidders, by submitting a bid, guarantee to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the State of any specifications, terms and/or conditions, which they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

B. Bid Modifications Should OIT issue any modifications to this bid, they will be posted on the State of Colorado’s "VSS" web-site https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService Bidders will not be automatically notified of the existence of a modification. It shall be the responsibility of the bidder to check the "bids" web-site periodically to see if any modifications have been issued. Failure to retrieve such modifications, and include their provisions in your bid response, may result in your bid being disqualified. Any bid submitted as a modification to a previous bid response must be noted as such, or may be deemed as a receipt of an alternate bid, therefore being disqualified. Title does not transfer to OIT until receipt. Unless otherwise noted, pricing shall include all bidder costs and shall be quoted "F.O.B. Destination".

C. Limited Competition Because of the limited competition expected from registered VSS vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids, or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes, bids, or offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or offers from non-registered vendors will not be considered. A vendor is considered registered if its registration is received in VSS prior to the solicitation opening time or the due date for receipt of quotes.

6. DISCREPANCIES IN SOLICITATION

Should the vendor find any part of the solicitation to be discrepant, incomplete or otherwise questionable in any respect, vendor shall be responsible to call such matters to the attention of the purchasing agent immediately. Failure to do so shall be at the vendor’s risk. Amendments to this solicitation will be official only if published on BIDS. Vendors should not rely on verbal statements that alter this solicitation.

7. BRAND NAME OR EQUIVALENT

Where brand name/model number is specified, quote only this brand/model. If “or equivalent” is stated, vendor may quote a substitute product that matches or exceeds the specifications of the brand/model listed. The physical dimensions must allow for installation of four batteries onto a single rack shelf with dimensions of 24-1/4”x17-1/4”. Vendor must submit, with their quote, sufficient information for OIT to determine that such materials or equipment is of equivalent substance and form. Samples of product(s), when required, must be furnished free of expense to OIT and if not destroyed by tests, vendor may request items be returned at vendor’s expense. OIT shall be the sole judge in determining quality, performance, and equivalency.

8. NEW PRODUCT

All items quoted are to be new product (not used, remanufactured, refurbished, rebuilt, etc.) and are not to contain components that are not newly manufactured, unless specifically stated otherwise in the solicitation.

9. F.O.B. Destination

All orders placed with the awarded vendor must be quoted F.O.B. Destination. Include any inside delivery charges in bid price; do not include delivery charges in addition to quoted pricing.

10. PERFORMANCE/REMEDIES

Awarded vendor(s) and its subcontractor(s) shall comply with the requirements as stated in this solicitation. If the awarded vendor and or its subcontractor(s) fails to perform, OIT reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause. Cause is defined as failure to meet the requirements stated in this solicitation, failure to correct deficiencies upon receipt of notice, or failure to maintain satisfactory performance after notice. Awarded vendor shall be responsible for the performance of its subcontractor(s).

11. RECIPROCAL PREFERENCE

Per Colorado Revised Statutes, Section 8-19-101, a resident vendor shall be allowed a preference against a non-resident vendor equal to the preference given or required by the state in which the non-resident vendor is a resident.

12. VENDOR OFFSET

Pursuant to CRS, Section 24-30-202.4 (as amended), the State Controller may withhold debts owed to state agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

GOVERNOR’S OFFICE OF INFORMATION TECHNOLOGY (OIT)

DOCUMENTED QUOTE DQ 2017-668

Vendor Name:

PRICING SHEET

DTR Rectifier batteries: Brand Name or Equivalent To be used in a -48v Rectifier-Battery system

Enersys PowerSafe V Batteries: 12V125F 12 volt 125Ah Dimensions:

Length 22.08” Width 4.13“ Height 12.44 “

Mandatory Requirement: All Batteries proposed must come with a one year replacement warranty. Attach warranty documentation

If you are proposing an equivalent product please provide adequate documentation so that the State of Colorado can make a determination that the product is in our opinion equivalent. Determination of equivalent is solely at the discretion of the State of Colorado. The State of Colorado further reserves the right to request that the provider of a proposed equivalent product, that potentially meets our specifications, upon request of the State, will deliver free of charge, a sample of the product, to a location of our choice, to test the product for proper fit, prior to making any award.

Mandatory Requirement: Willingness to provide an environmentally preferable take back/recycling program at no additional cost to the State of Colorado. Yes/No

Please provide your detailed narrative description of your proposed environmentally preferable take back/recycling program.

SHIPPING: We would request that 140 batteries be shipped to the Denver location, 124 batteries be shipped to the Grand Junction location, and 136 batteries be shipped to the Pueblo location.

LOCATION QTY EACH TOTAL BY LINE

Denver Radio shop, 601 E. 18 Ave. Denver, CO 80203

Grand Junction Radio shop, 606 S. 9th St. Grand Junction, CO 81501

Pueblo Radio shop, 522 E. 11th St. Pueblo CO 81001

Company Name:

SIGNATURE PAGE

Address:

FEIN/SSN:

Phone:

Fax:

E-mail Address:

Signature of authorized officer/agent of company Title of authorized officer/agent of company

Print name of authorized officer/agent of company Date

All quotes must be submitted on this form and signed in ink by an authorized officer or agent of the company.