DQ 2015000692 restorative justice services.doc

Request for Documented Quote, solicitation no. 2015000692 The following information is required with your response to the solicitation, either completed below or otherwise submitted in writing - completely and clearly.

FROM: Name of person or firm ____________________________________________ Address, City __________________________________________________________ Federal Taxpayer/Employer ID Number _____________________________________ Availability date: ___________________ calendar days after receiving purchase order.

Bidder's printed name __________________________ Phone _________________________ E-mail address for purchase orders_______________________________________________________ CONTACT INFORMATION: For technical questions concerning the services to be furnished, you may contact Victim Services Unit Coordinator Monica Chambers, phone 719-226-4703 or email monica.chambers@state.co.us.

For general questions including questions concerning the bidding process, contact the purchasing agent Dave Schouweiler, phone 719-269-4060, email dave.schouweiler@state.co.us.

SERVICES AND REQUIREMENTS:

The Colorado Department of Corrections (CDOC) seeks to contract with a qualified person to act as the Victim Offender Dialogue (VOD) Specialist to assist with the implementation and delivery of a newly funded Restorative Justice Program at the CDOC.

In response to victim-initiated requests, the VOD Specialist may need to travel to public and privately-operated CDOC correctional facilities to conduct offender interviews for amenability to participation in the program, assign and prepare a trained volunteer facilitator, and assist and coordinate the preparations and the actual dialogue meeting with the various participants. Required travel is in-state only; a list of CDOC facilities may be found at http://www.doc.state.co.us/.

The VOD Specialist will also assist the Victim Services Unit Coordinator as needed to administer and support the program development and training, program delivery, and the reporting component of the VOD Program.

Up to about $50,000 has been budgeted for the VOD Specialist services from now through June 30, 2015. Award is expected to be made in the form of a State purchase order agreement. Depending on continued funding, and the viability and success of the VOD program, a second purchase order agreement may be issued for an additional 12 month period through June 30, 2016.

Duties of the VOD Specialist will include, but will not be limited to, the following:

· Review and evaluate the viability of all VOD requests received;

· Interview and evaluate victims and survivors who request the VOD process, by phone and in person;

· Interview and evaluate offenders of victims who request VOD;

· Ensure adherence to VOD Program policy criteria in proceeding;

· Assign approved VOD facilitators to conduct the process;

· Verify volunteer facilitator qualifications and training;

· Monitor volunteer facilitators’ quality of work, ethical conduct and adherence to VOD Program policy;

· Coordinate with facilitators and correctional facility staff to schedule preparation meetings and dialogue meetings;

· Conduct in-service training for volunteer facilitators as needed;

· Implement a case management database system for VOD tracking and reporting;

· Coordinate and develop an educational/promotional video the VOD program, including offender and victim participant interviews.

Qualifications and experience of the VOD Specialist should include:

· Bachelor’s and preferably master’s degree in criminal justice or closely related field;

· Training, expertise and professional experience in conflict resolution and mediation, preferably criminal justice related;

· Successful completion of CDOC criminal background check;

· Ability and willingness to travel as needed;

· (If requested) successful completion of interview for compatibility and skills evaluation.

RESPONSE INSTRUCTIONS: To submit a quote response to this solicitation to provide the VOD Specialist services, please:

1. Provide the information requested at the top of this document;

2. Provide up to two pages of your understanding of the desired services and the implementation of the VOD Program.

3. Provide up to two pages of information describing your qualifications and experience;

4. Provide your requested reimbursement rate/s and any proposed terms, including travel cost reimbursement.

5. Educational and professional certifications, references and other supporting information may be referenced in your description of qualifications and experience, and furnished if desired.

6. Send your completed documented quote response and any supporting information via email to dave.schouweiler@state.co.us. Please include the solicitation number ‘2015000692‘ in the subject line of your email. (Alternatively, you may submit your quote response via FAX to 719-269-4064.)

Quote response due date and time: 1:00 PM MST, December 29, 2014

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS web site, and the modification will supersede any discrepant terms, specifications or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS web site, and will supersede the above date and time.

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the bidders’ respective availability, ability and willingness to provide services;

2. the bidders’ respective qualifications and experience; including (if applicable) the bidder’s certified status as a Service Disabled Veteran Owned Small Business based in Colorado, and/or the bidder’s past performance;

3. the bidder’s understanding of the nature of the services to be provided, and the desired outcome/s; and

4. any other pertinent factors.

OTHER Terms and Conditions (generally pertaining to delivery of services): By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

VENDOR QUALIFICATIONS: The successful bidder should be a registered vendor on the ‘ColoradoVSS’ web site. Registration information may be obtained on-line at www.colorado.gov/VSS, by clicking on the ‘Register’ link. The Department of Corrections Purchasing Office cannot process your ColoradoVSS application. A vendor is considered to be registered if its registration status can be confirmed via the ColoradoVSS web site as of the Quote Response due date specified in the solicitation.

PAYMENT TERMS: State fiscal rules generally prohibit ‘advance payment’ prior to receipt of goods/services. The State’s preferred and presumed payment terms are Net-30 days after receipt of goods, completion of services, and receipt/acceptance of invoice. Discounts for payment within 30 days will be considered as a cost factor and may be accepted. Discounts for payment in less than 30 days may be considered and accepted, but will not be considered as a cost factor.

The Colorado Department of Corrections is an agency of the State of Colorado. An authorized State purchase order or State contract from the Department is backed by the full faith and credit of the State of Colorado. The Department may decline to complete any vendor’s credit application or form.

SERVICES SOLICITATIONS: CRS 24-102-206 Contract Performance for Services Outside US or CO requires a vendor to give written notice if any services are to be performed outside Colorado or the U.S.

· Bidders and vendors must provide written notice within 20 days (from deciding or actual) if they anticipate, perform or subcontract any services outside Colorado or the U.S. If the supplier knowingly fails to provide notification, the contract may be terminated.

· The Colorado Department of Corrections must notify Department of Personnel & Administration (DPA) within 30 days of receipt of such notice from vendor and the notice will be published on the State website.

· Services that were provided outside Colorado are subject to fiscal year reporting to the General Assembly (w/detail), each year by Jan. 1st, starting in 2014.

Insurance: Prior to receipt of a State purchase order or contract, the successful bidder (contractor) must provide proof of adequate insurance coverage, which normally includes (but is not necessarily limited to) General Liability coverage of at least $1,000,000 per occurrence, and Workers Compensation coverage as required by law. The contractor must maintain such coverage for the duration of the term of any purchase order or contract issued as a result of this solicitation. The CDOC reserves the right to require that the State of Colorado be named as an Additional Insured on the contractor’s policy, with respect to General Liability coverage and the contractor’s performance of the services solicited herein.

Indemnification: The contractor agrees, to the extent authorized by law, to indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the contractor or its employees, agents, subcontractors or assignees, arising out of or in connection with performance of any services provided as a result of this solicitation.

Independent Contractor: The contractor shall perform its duties arising out of this solicitation as an Independent Contractor, and not as an employee. Neither the contractor nor any agent or employee of the contractor shall be deemed to be an employee of the State. The contractor acknowledges that the contractor and its employees are not entitled to unemployment insurance benefits unless the contractor or a third party provides such coverage, and that the State does not pay for or otherwise provide such coverage. The contractor shall have no authority to bind the State to any agreements, liability or understanding except as may be expressly set forth in the Purchase Order. The contractor shall provide and keep in force, Workers Compensation and Unemployment Compensation insurance coverage in the amounts required by law, and shall be solely responsible for the acts of the contractor, its employees and agents.

Background check and consent to search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

Purchasing Office, P.O. Box 1010, Cañon City, CO 81215-1010

P 719.269.4059/4060/4309

F 719.269.4064