DQ 2015000572 GED prep software.doc

Request for Documented Quote, solicitation no. 2015000572 The following information is required with your response to the solicitation, either completed below or otherwise submitted in writing - completely and clearly.

FROM: Name of firm ____________________________________________________ Address, City __________________________________________________________ Federal Taxpayer/Employer ID Number _____________________________________ Projected delivery date: _____________________ calendar days after receipt of order.

Bidder's printed name __________________________ Phone _________________________ E-mail address for purchase orders_______________________________________________________ CONTACT INFORMATION: For technical questions concerning the product to be furnished, you may contact Melissa Smith, phone 719-226-4421, email Melissa.smith@state.co.us.

For general questions including questions concerning the bidding process, contact the purchasing agent Dave Schouweiler, phone 719-269-4060, email dave.schouweiler@state.co.us.

ITEMS AND SPECIFICATIONS: The Colorado Department of Corrections (CDOC) seeks a new GED preparatory learning software program, for use by inmates housed at various correctional facilities located throughout the State. Following are the general parameters and factors which the Department will use in making its solicitation award.

1) Cost to be based on licensed use of software program at up to 210 total concurrent computer workstations across the State, with unlimited individual users. Ability to add/delete individual workstations (while staying within 210 total) without special permissions or processes is highly preferred.

2) Initial purchase cost will be sum total amount for 12 months from first date of program access, and include any training, maintenance, technical support and upgrades for this period.

3) Web-based software program access is preferred, with direct, secure, exclusive internet link to CDOC-owned proxy server; SSL or HTTP link to meet Colorado OIT standards: __________________________.

4) Content expectations for GED software program:

· GED 2014 alignment will be new material, but will NOT duplicate GED 2014 print materials;

· Assessments and randomized practice tests simulating GED Ready Test;

· Self-paced instruction modality with immediate feedback and interaction, unlimited practice and assessments, and ability to identify skill deficiencies;

· Individual learning plans with both diagnostic and prescriptive approaches, plus ability for instructor to modify;

· Computer literacy component for learners;

· Adult education oriented with minimal juvenile imagery and topics;

· Software program functionality should include: drap-and-drop, short-answers and extended response submission with grading rubric, hot spots, drop-downs, clock for timed sections, embedded math formulas, fill-in-the-blank, and ability to flag questions for further review;

· Subjects will include Reasoning through Language Arts, Mathematical Reasoning, Science and Social Studies;

· 4,000 or more randomized questions for practice and tests;

· Ability to compile and generate administrative reports for the CDOC’s individual users is highly desired;

· Initial purchase price should include training services in accordance with the manufacturer/publisher’s recommendations, including teacher training;

· Ability for CDOC to deliver announcements via the software product to all current users is desired;

· ‘AZTEC’ GED software product and services, or competitive equal.

Bidding software product: _______________________________________________

Purchase cost, up to 210 concurrent workstations/unlimited individual users, total amount for 12 months from first date of program access, including any training, updates, maintenance and technical support for this period: $__________________________

(You may also itemize costs, offer menu pricing, options, etc. as you wish.)

Annual maintenance cost for above, beginning

12 months from date of initial purchase $___________________________________ COMPETITIVE EQUALS: The brand name/s and model number/s stated in this solicitation have been specified primarily to establish an expected level of quality, functionality, performance, and security/safety, and not to unduly restrict competition. Bidders may submit a quote for a competitive substitute that is essentially but not exactly ‘equal’ to that specified.

If bidding a competitive equal, the brand name, model number and any specific options that are included in the bid price/s must be clearly identified. The product specifications must be readily available through the manufacturer’s web site, or included by the bidder with the quote response. Any bid response received that fails to include the required information may be determined to be non-responsive, and subject to disqualification.

RESPONSE INSTRUCTIONS:

1. Provide the information requested at the top of this document.

2. Provide your pricing and any product information as indicated above. You may submit an itemized quote, offer options and alternatives separately if desired.

3. Send your completed documented quote response and any supporting information via email to dave.schouweiler@state.co.us. Please include the solicitation number ‘2015000572‘ in the subject line of your email. (Alternatively, you may submit your quote response via FAX to 719-269-4064.)

Quote response due date and time: _____________________

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS web site, and the modification will supersede any discrepant terms, specifications or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS web site, and will supersede the above date and time.

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include the preceding specifications, the projected 5 year cost, and may also include the Department’s evaluation of the following:

1. ability to deliver product and training services timely;

2. quality and security considerations concerning the product to be provided;

3. any proposed vendor agreement terms, including insistence on providing written or electronic signature to any vendor agreement or license agreement, may be evaluated unfavorably or result in disqualification;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small Business based in Colorado, and/or the bidder’s past performance; and

5. proposed training services included, and/or any other pertinent factors.

OTHER Terms and Conditions (generally pertaining to delivery of services): By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

VENDOR QUALIFICATIONS: The successful bidder should be a registered vendor on the ‘ColoradoVSS’ web site. Registration information may be obtained on-line at www.colorado.gov/VSS, by clicking on the ‘Register’ link. The Department of Corrections Purchasing Office cannot process your ColoradoVSS application. A vendor is considered to be registered if its registration status can be confirmed via the ColoradoVSS web site as of the Quote Response due date specified in the solicitation.

PAYMENT TERMS: State fiscal rules generally prohibit ‘advance payment’ prior to receipt of goods/services. The State’s preferred and presumed payment terms are Net-30 days after receipt of goods, completion of services, and receipt/acceptance of invoice. Discounts for payment within 30 days will be considered as a cost factor and may be accepted. Discounts for payment in less than 30 days may be considered and accepted, but will not be considered as a cost factor.

The Colorado Department of Corrections is an agency of the State of Colorado. An authorized State purchase order or State contract from the Department is backed by the full faith and credit of the State of Colorado. The Department may decline to complete any vendor’s credit application or form.

SERVICES SOLICITATIONS: CRS 24-102-206 Contract Performance for Services Outside US or CO requires a vendor to give written notice if any services are to be performed outside Colorado or the U.S.

· Bidders and vendors must provide written notice within 20 days (from deciding or actual) if they anticipate, perform or subcontract any services outside Colorado or the U.S. If the supplier knowingly fails to provide notification, the contract may be terminated.

· The Colorado Department of Corrections must notify Department of Personnel & Administration (DPA) within 30 days of receipt of such notice from vendor and the notice will be published on the State website.

· Services that were provided outside Colorado are subject to fiscal year reporting to the General Assembly (w/detail), each year by Jan. 1st, starting in 2014.

Insurance: Prior to receipt of a State purchase order or contract, the successful bidder (contractor) must provide proof of adequate insurance coverage, which normally includes (but is not necessarily limited to) General Liability coverage of at least $1,000,000 per occurrence, and Workers Compensation coverage as required by law. The contractor must maintain such coverage for the duration of the term of any purchase order or contract issued as a result of this solicitation. The CDOC reserves the right to require that the State of Colorado be named as an Additional Insured on the contractor’s policy, with respect to General Liability coverage and the contractor’s performance of the services solicited herein.

Indemnification: The contractor agrees, to the extent authorized by law, to indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses and attorney fees incurred as a result of any act or omission by the contractor or its employees, agents, subcontractors or assignees, arising out of or in connection with performance of any services provided as a result of this solicitation.

Independent Contractor: The contractor shall perform its duties arising out of this solicitation as an Independent Contractor, and not as an employee. Neither the contractor nor any agent or employee of the contractor shall be deemed to be an employee of the State. The contractor acknowledges that the contractor and its employees are not entitled to unemployment insurance benefits unless the contractor or a third party provides such coverage, and that the State does not pay for or otherwise provide such coverage. The contractor shall have no authority to bind the State to any agreements, liability or understanding except as may be expressly set forth in the Purchase Order. The contractor shall provide and keep in force, Workers Compensation and Unemployment Compensation insurance coverage in the amounts required by law, and shall be solely responsible for the acts of the contractor, its employees and agents.

Background check and consent to search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.

Purchasing Office, P.O. Box 1010, Cañon City, CO 81215-1010

P 719.269.4059/4060/4309

F 719.269.4064