DQ 2015000258_chairs.doc

STATE OF COLORADO

DEPARTMENT OF HUMAN SERVICES

DOCUMENTED QUOTE

ISSUE DATE: 9/9/2014

North/Central Procurement

7866 West Mansfield Parkway

Denver, CO 80235

QUOTE TITLE OR DESCRIPTION: Solid wood sled based chairs for detention facility use

FAX or ELECTRONICALLY submitted Documented Quotes WILL BE accepted

IMPORTANT: Vendor should read the entire Documented Quote document before submitting a Quote. Documented Quote properly marked as to DOCUMENTED QUOTE NUMBER, DATE, and HOUR of opening, subject to the conditions herein stipulated and in accordance with the specifications set forth and/or attached hereto, will be accepted at the address listed above, prior to the date and time listed for the Quote opening. All Documented Quote shall be quoted F.O.B. destination, unless otherwise specified, to the delivery location or job site listed herein.

Vendors must be registered on Colorado BIDS at time of opening.

TYPED OR PRINTED SIGNATURE

ADDRESS

Terms of less than 30 calendar days will not be considered.

FEIN or SSN

This Documented Quote is subject to CORE posted Terms and Conditions.

COLORADO DEPARTMENT OF HUMAN SERVICES

SEE THE COMPLETE TERMS AND CONDITIONS THAT APPLY TO THIS SOLICITATION

FOUND ON THE COLORADO OPERATIONAL RESOURCE ENGINE (CORE) ANNOUNCEMENT PAGE

PROCUREMENT ADMINISTRATION:

General. The State of Colorado, Department of Human Services (DHS), seeks Documented Quotes for quotes in accordance with specifications contained in this Documented Quote.

Quote Submission. Documented Quote will be received until the date and time indicated, and at that time publicly opened. FAX or ELECTRONICALLY submitted Documented Quotes WILL BE accepted. It is the responsibility of the vendor to ensure that the North/Central Procurement Office receives the Quote on or before the opening date and time. All interested parties are cordially invited to attend the official opening, if they so desire. Vendors are responsible for ensuring and confirming that FAX or Electronically submitted Quotes are received by the submission time and due date. The State is not responsible for Quotes not received due to FAX malfunctions or failure of electronic submissions.

Pricing. All pricing shall be FOB Destination. Vendors shall specify any minimums, special charges, restrictions, or conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception.

Quote Evaluation. The State will be the sole judge in determining the acceptability of an offer and in determining the most beneficial offer(s) for the State. Documented Quote evaluation will consist primarily of comparing unit price quoted for the listed items. Evaluation of Documented Quote will also take into account administrative costs, payment terms, delivery conditions (any restrictions, minimum order quantity or dollar amount), and any exceptions taken to any requirement of the Quote, volumes at individual user sites, and proximity of user sites. Administrative costs include, but are not limited to, time and costs associated with ordering, receiving, stocking and paying invoices. Colorado Procurement Rule R24-103-204-03, which states; “may determine whether or not a response is acceptable and may compare the relative value of competing responses, not solely the price.”

The State may make such investigations as may be deemed necessary to determine that the Vendor possesses or can acquire: (1) sufficient financial ability; (2) the services of properly qualified personnel; (3) the equipment, facilities and capacity necessary for adequate performance; and (4) has an overall satisfactory record in the performance of prior contracts which the Vendor may have been awarded.

Low Tie Documented Quotes. Low tie Documented Quotes shall be decided in accordance with the provision of C.R.S. Section 24-103-202.5 as it currently exists or is hereafter amended, which gives a preference to resident vendors.

Award. The state intends to issue a single vendor award. Awards will be made on the basis of the Quote most beneficial to the State. Vendor shall extend contract pricing to other Human Services divisions if the vendor has a presence in that area (i.e. Pueblo, Grand Junction).

Term of Award. The period of award made as a result of this Quote is 12 months.

Quote Review. After the award is made, any vendor that wishes to recap the Quote may do so at the Department of Human Services. Please call 303-987-4600 to make an appointment to review the Quote.

Performance/Remedies. Awarded vendors shall comply with the requirements as to brand, quality, quantity, time frames, container size, etc. If the awarded vendor fails to perform, the State reserves the right to take remedial action (upon written notice), including canceling the original award, in whole or in part, for cause, and making an award to the next in line responsive and responsible vendor. Cause is defined as failure to meet requirements of the within specifications and conditions, or failure to correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the award.

Additional Condition that is Applicable to All Purchase Orders and Contracts Issued to Sole Proprietors Effective Aug. 1, 2006.

A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract.

Additional Condition that is Applicable to All Purchase Orders and Contracts for Services Effective Aug. 9, 2006.

The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State.

Quantity of Goods/Services. The State may increase or decrease the quantity of goods/services based on the rates established in the Purchase Order or associated Statement of Work or Service Agreement when mandated in the sole discretion of the State by changes in mission or programmatic level of goods/services requirements.

FOR GOODS ONLY: In accordance with Procurement Code, CRS24-103-207.5 titled Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 (EXCLUDED; SECURITIES, INVESTMENT ADVISORY SERVICES OR FUND MANAGEMENT, SPONSORED PROJECTS, INTERGOVERNMENTAL AGREEMENTS, OR INFORMATION TECHNOLOGY SERVICES OR PRODUCTS AND SERVICES).

Effective May 13, 2008, contractors who enter into or renew a public contract for services with Colorado state agencies or political subdivisions must participate in either the Federal E-Verify program, or the Colorado Department of Labor and Employment Program. For more information see:

E-Verify Program: www.uscis.gov/files/nativedocuments/E4_english.pdf

Colorado Department of Labor and Employment Program and notice forms: Division of Labor http://www.colorado.gov/cs/Satellite/CDLE-LaborLaws/CDLE/1248095356380

24-102-206 Contract Performance for Services Outside US or CO - Now requires Contractors to give written notice in accordance with the following State Contract terms and conditions:

If any services are performed outside the United States or Colorado.

Performance Outside the State of Colorado and/or the United States

[Not applicable if Contract Funds include any federal funds] Following the Contract Effective Date, Contractor shall provide written notice to the State, within 20 days of the earlier to occur of Contractor’s decision to perform, or its execution of an agreement with a Subcontractor to perform, Services outside the State of Colorado and/or the United States. Such notice shall specify the type of Services to be performed outside the State of Colorado and/or the United States and the reason why it is necessary or advantageous to perform such Services at such location or locations. All notices received by the State shall be posted on the Colorado Department of Personnel & Administration’s website. Knowing failure by Contractor to provide notice to the State shall constitute a material breach of this Contract.

Noncompliance

Contractor’s failure to provide reports and notify the State in a timely manner may result in the delay of payment of funds and/or termination as provided under this Contract.

Subcontracts

Copies of any and all subcontracts entered into by Contractor to perform its obligations hereunder shall be submitted to the State or its principal representative upon request by the State. Any and all subcontracts entered into by Contractor related to its performance hereunder shall comply with all applicable federal and state laws and shall provide that such subcontracts be governed by the laws of the State of Colorado.

COLORADO DEPARTMENT OF HUMAN SERVICES

Solid wood sled based chairs for detention facility use

2015000258

SPECIFICATIONS

Vendor must be registered with Colorado Operational Resource Engine (CORE) to be awarded this bid.

All documented quote responses must be quoted FOB Destination and Installation.

All equipment, products and parts must contain manufacturer warranties.

All equipment and parts quoted by vendor must be NEW.

The State will make the final determination regarding any equal to or better than, or deviations from the requirements and specifications outlined in this Documented Quote. If offering an alternate brand, quote must include detailed product specifications. Vendor disclosure of services identifies if the vendor or subcontractor will perform the services outside the state of Colorado or United States. If this is the case, provide a brief statement explaining why the vendor believes it is necessary or advantageous to perform the services outside the state of Colorado or United States.

Project Description:

Request to purchase 200 armless, Norix, model RKC405 (or equal), solid oak, sled base chairs with incorporated security screws, specific for detention facility use. ¾” thick and 2” wide solid oak frame with rounded edges for safety and security; securely doweled and glued at strategic locations, with a clear catalyzed lacquer finish, no more than 25 lbs., already assembled, made the U.S.A.

No substitutions. Must be solid oak; NO press wood, NO laminate; No independently affixed four legs, and no flat head or Phillip’s head screws are to be used in the chair construction.

Delivery Standard dock delivery, 24 hour notification, exact delivery, unloading assistance, will be delivered within 12 weeks after time of award to the shipping location of Ridge View Academy, 2810 E. Quincy Ave, Watkins, Colorado 80137.

COLORADO DEPARTMENT OF HUMAN SERVICES

Solid wood sled based chairs for detention facility use

2015000258

VENDOR INFORMATION

1. Vendor name:

2. Name and numbers of contact person for inquiries on your Quote response:

Name:

Telephone number:(______)_____

Toll free/collect number:(______)_____

FAX number:(______)____________

E-Mail address_

3. Name and numbers of contact person for orders if an award to your company is subsequently made:

Name:

Telephone number:(__ ____)____________ Toll free/collect number:(______)_____________ FAX number:(_____) ____________ E-Mail address_

RETURN THIS PAGE

RETURN THIS PAGE