DQ 1 2026000068 AVCF Wastewater Pretreatment Plant Equipment Replacement 082025.pdf

SBP-DQ

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STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

DOCUMENTED QUOTE

DOCUMENTED QUOTE REQUEST

Solicitation Number: DQ1 2026000068 Publication Date: August 20, 2025 Institution or Agency: Colorado Department of Corrections / Facility Management Services

Project No./Name:

EMP26-005 / AVCF Wastewater Pretreatment Plant Equipment Replacement

Basic Information and Timeline

Single Point of Contact Robyn Ventura, Contracts Manager Email: robyn.ventura@state.co.us Phone: 719-433-0555

Solicitation Description Colorado Department of Corrections – Arkansas Valley Correctional Facility (AVCF) - Wastewater Pretreatment Plant Equipment Replacement

Anticipated Contract Start Date ASAP

Consent to Search Forms Due August 29, 2025 by 1700

Pre-bid Conference Date September 4, 2025 @ 1000

Questions Due Date September 9, 2025 by 1700

Answers Due Date September 11, 2025 by 1700

Quote Due Date and Time September 17, 2025 @ 1300

All dates and times are Mountain Standard Time and are subject to change mailto:robyn.ventura@state.co.us

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Table of Contents

Publication Date: 1

A. Quick Resources 2

B. Introduction and Background 2

C. How to Submit a Quote 3

D. Quote Format 4

E. Quote Content 4

F. Administrative Information 6

G. Exhibits 9

H. Signature Page 10

A. Quick Resources

1. For questions about this solicitation, contact the Single Point of Contact (via email only) identified above or Bryce McCracken bryce.mccracken@state.co.us.

2. For help with Vendor Self Service (ColoradoVSS), contact the Vendor Self Service Help Desk vsshelp@state.co.us or 303-866-6464.

3. For assistance with BidNet Direct, please contact their Vendor Support department at 800- 835-4603 (Option 2).

4. For information about doing business with the state of Colorado generally, go to:

https://osc.colorado.gov/spco/accesscolorado.

B. Introduction and Background

Project Overview:

The Colorado Department of Correction at the Arkansas Valley Correctional Facility in Ordway, Colorado is seeking proposals from qualified contractors for the turnkey replacement of key equipment at our wastewater pretreatment facility. The objective of this project is to replace two specific pieces of equipment with new, identical models to ensure continued operational reliability and compliance.

This project requires the procurement and installation of the specified equipment, including all necessary labor, materials, and associated electrical work.

Scope of Work:

The scope of this project includes the complete replacement of the following two pieces of equipment.

mailto:bryce.mccracken@state.co.us mailto:vsshelp@state.co.us https://osc.colorado.gov/spco/accesscolorado

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Equipment to be Replaced:

1. Grinder: Taskmaster Model TM1620 as follows: - Heavy Carbon Steel and D.I. Construction - Cutting Chamber: Nom. 14.5" x 20" - 1/2" 11T Cam Cutters and Spacers: Hardened & Ground 4140 Steel - Counter - rotating 2 - 3/4" Hexagon Shafting: Hardened 4140 - Heavy - Duty Ball Bearings - Mech. Seal Cartridge to contain flow and protect bearings - Painted 2 Coats Heavy Epoxy Coating - Osha Blue.

2. Conveyor: SPIRALIFT® Model SC1600 Screenings Conditioner including the following: - Infeed Hopper, 304 Stainless Steel with Spray Wash manifold for receiving screenings - SPIRALIFT® Wash Press including: 304 Stainless Steel tank housing - Heavy - Duty Auger - Heavy Duty Carbon Steel, - 1/4" perforated screen, compaction zone, 4" NPT liquid discharges - Shaft Mounted Heavy - Duty Helical Bevel Gear Reducer - Piped Manifold Including Solenoid Valves, Piping, fitting with 1" NPT spray wash connections - Elephant Trunk - Tapered Pipe Discharge, 304 Stainless Steel With 65" (1651mm) Discharge Height – 3 HP TEFC 230/460/3ph/60hz Motor.

IMPORTANT: No substitutions or "or equal" models will be considered or accepted. Proposals offering alternative equipment will be disqualified.

Contractor Responsibilities:

The selected contractor will be responsible for all aspects of the project, including but not limited to:

• Procurement: Supply and delivery of the brand-new, specified equipment models (Taskmaster TM 1620 and SPIRALIFT® Model SC1600).

• Demolition and Removal: Decommissioning, removal, and proper disposal of the existing grinder and spiral lift system from the project site.

• Installation: Complete and professional installation of the new equipment in the existing location, ensuring proper fit and connection to current infrastructure.

• Electrical Work: All electrical work, including disconnection of old units and connection of new units, must be performed by a licensed electrician. This includes wiring, conduit, and any necessary connections to control panels.

• Startup and Testing: Ensuring the newly installed equipment is fully operational and functions according to manufacturer specifications.

• Site Cleanup: The work area must be kept clean and free of debris throughout the project and must be thoroughly cleaned upon project completion.

C. How to Submit a Quote

1. Quote Submittal. One electronic copy of the sealed bid is due September 17, 2025 and shall be received no later than 1:00 p.m. For this Documented Quote, bids will be accepted using BidNet Direct.

Bids will only be submitted electronically via www.bidnetdirect.com//cdoc-fms

No other electronic submission methods or hard copy submittals will be accepted.

https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$

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To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management Services and any other participating agencies.

For assistance, please contact BidNet Direct’s Vendor Support department at

800-835-4603 (Option 2)

2. Pre-bid Conference. There will be a mandatory pre-bid conference.

The mandatory Pre-Bid Meeting will be held at:

Address:

Arkansas Valley Correctional Facility

12750 CO-96 #13

Ordway, CO 81063

Date/Time:

September 4, 2025 @ 1000 Meet at the Main Entry of Arkansas Valley Correctional Facility

IMPORTANT: All attendees shall complete, sign and submit a Consent to Search Authorization and Registration (Exhibit B) to Bryce McCracken no later than 1700 on August 29, 2025.

Please email CTS forms to bryce.mccracken@state.co.us.

1. Questions. Vendors may submit questions by email to Bryce McCracken and/or Robyn Ventura prior to the Questions Due Date identified in the Basic Information and Timeline above. The Agency/Institution may answer some, all, or none of the questions asked by posting them publicly. The deadline for submitting questions is September 9, 2025 by 1700.

2. Bidding Documents. Contractors meeting the minimum requirements may obtain the bidding documents and submit questions to:

Bryce McCracken

TEL 719-839-5076

EML bryce.mccracken@state.co.us

Reproduction or electronic scanning of Bidding Documents is strictly prohibited without prior written authorization from Bryce McCracken, bryce.mccracken@state.co.us.

D. Quote Format

1. Quotes shall be on Vendor letterhead.

• Please include the attached the following forms with your quote:

o Bid Form (Exhibit A) o Bid Bond (Exhibit A.1) o Signature Page mailto:bryce.mccracken@state.co.us mailto:bryce.mccracken@state.co.us mailto:bryce.mccracken@state.co.us

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E. Quote Content

1. Quote Substance. Please answer or address the following questions or issues:

i. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

ii. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid. Forms can be found on the Office of the State Architect Website:

https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/solicitation-forms

2. Cost Requirements. The provided quote must be comprehensive, including all the labor and materials and to perform all the work required for the complete and prompt execution of everything described or shown in or reasonably implied in the solicitation, including the Drawings and Specifications.

F. Administrative Information

1. Communication. All communication regarding this solicitation must be done through the

Single Point of Contact identified above. Unauthorized contact with any Agency/Institution personnel other than the Single Point of Contact regarding this solicitation is prohibited and may result in disqualification.

2. Notices/Addenda. The Agency/Institution may modify this solicitation by posting changes via the Colorado VSS website. All communications will be posted on the VSS, www.colorado.gov/vss.

3. Modifications of Quotes. Quotes may be modified or withdrawn by the vendor prior to the established due date and time. Vendors may be asked by the Agency/Institution to modify or clarify their quotes after the due date.

4. Presentations or Site Visits. At the Agency/Institution’s sole discretion, the Agency/Institution may request presentations or site visits. Vendors should not, however, prepare the quote with the assumption that an opportunity for oral presentations or revisions will be offered.

5. Bid Security: A bid security of not less than 5% of the bid price is required when the price is estimated to be $50,000 or more. The security shall be a bond by a surety company, the equivalent in cash, or otherwise supplied in a form satisfactory for the State. Noncompliance requires the bid to be rejected as nonresponsive.

6. Or Equal: The words “OR EQUAL” are applicable to all specifications and drawings relating to materials or equipment specified. Any material or equipment that will fully perform the duties specified, will be considered “equal”, provided the bid submits proof that such material or equipment is of equivalent substance and function and is approved, in writing. Requests for the approval of “or equal” shall be made in writing at least five (5) business days prior to bid opening. During the bidding period, all approvals shall be issued by the Architect/Engineer in the form of addenda at least two (2) business days prior to the bid opening date.

7. Acceptance of solicitation terms. A quote submitted in response to this solicitation shall constitute a binding offer and acknowledgment that all terms and conditions of this https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/solicitation-forms https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/solicitation-forms

8/2023 Page 6 of 9 solicitation are accepted. Vendors must identify any variations between its quote and the solicitation. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance.

8. Inconsistencies and Omissions: Bidders may request clarification of any seeming inconsistencies, or matters seeming to require explanation, in the bidding documents at least three (3) business days prior to the time set for the opening of Bids. Decisions of major importance on such matters will be issued in the form of addendum.

9. Contract. Vendors must agree to the State’s contract terms, as attached as an exhibit to this solicitation. Please note that any referenced or attached model contract lists the State’s standard required legal provisions but may not include the specific scope of work and other specific terms or requirements for this solicitation. Vendors must review any attached contract terms and note any exceptions. If no exceptions are noted, Vendor is indicating an intent to accept the terms as-is. Modifications to the State’s contract terms constitute increased risk and costs to the State. Therefore, Vendor’s noted exceptions may be considered in any evaluation.

10. Award. The Agency/Institution will notify all vendors who submitted a quote when it issues a Notice of Intent to Award or actual Award. The awarded vendor(s) must act in good faith to execute an agreement on or before the Anticipated Contract Start Date identified above. If this date is not met, through no fault of the State, the State, at its sole discretion, may cancel the Notice of Intent to Award.

11. CORE Registration. Unless otherwise noted, before the Agency/Institution can award to any vendor, that vendor must be registered in CORE, which can be completed through Vendor Self Service at www.colorado.gov/vss.

12. EFT. Awarded vendors are encouraged to sign up for EFT transfers.

13. Secretary of State Registration. Before Contract execution, the awarded vendor must be registered to do business in the State of Colorado. If a vendor is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

14. Pricing. Estimated prices are not acceptable. Pricing shall be FOB Destination and include any minimums, special charges, restrictions, or any other conditions. The failure of the vendor to note any special conditions or exceptions shall be deemed a waiver of any such condition or exception. Pricing shall be firm for the term of the award, including option years, unless otherwise specified.

15. Cancellation. A solicitation may be cancelled only when there are cogent and compelling reasons to believe that the cancellation of the solicitation is in the state's best interest. An award of a contract under a solicitation may be cancelled, in whole or in part, when the procurement official determines in writing that such action is in the state's best interest.

16. Costs. The Agency/Institution is not liable for any cost incurred by vendors prior to any formal contract, purchase order, or other agreement. No property interest, of any nature shall occur until a contract is awarded and signed by all concerned parties.

17. Method of Award - Lowest Responsible Bidder: If the bidding documents for this project require alternate prices, additive and/or deductible alternates shall be listed on the alternates http://www.colorado.gov/vss

8/2023 Page 7 of 9 bid form provided by the Principal Representative. Bidders should note the Method of Award is applicable to this Bid as stated below.

i. Deductible Alternates: The lowest responsible Bid, taking into account the Colorado resident bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the base bid combined with deductible alternates, deducted in numerical order in which they are listed in the alternates bid form provided by the Principal Representative. The subtraction of alternates shall result in a sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number of alternates shall be subtracted from the base bid of each bidder within funds available for purposes of determining the lowest responsible bidder.

ii. Additive Alternates: The lowest responsible Bid, taking into account the Colorado resident bidder preference provision of Colorado law, will be determined by and the contract will be awarded on the base bid plus all additive alternates added in the numerical order in which they are listed in the alternates bid form provided by the Principal Representative. The addition of alternates shall result in a sum total within available funds. If this bid exceeds such amount, the right is reserved to reject all bids. An equal number of alternates shall be added to the base bid of each bidder within funds available for purposes of determining the lowest responsible bidder.

iii. Deductible and Additive Alternates: Additive alternates will not be used if deductible alternates are used and deductible alternates will not be used if additive alternates are used.

18. Quote Rejection. The Agency/Institution may reject a quote, waive informalities, and minor irregularities, or accept any portion.

19. Tax ID. Any tax identification number provided must be that of the vendor responding to the solicitation. The vendor must be a legal entity with the legal right to contract.

20. News Releases. Vendors may not issue any news releases pertaining to this solicitation without prior written approval by the State.

21. Taxes. The Agency/Institution is exempt from all federal excise taxes under Chapter 32 of the

Internal Revenue Code (Registration No. 84-730123K) and from all state and local government use taxes C.R.S. 39-26-114 Vendor is hereby notified that when materials are purchased in certain political sub-divisions (for example - City of Denver), the vendor may be required to pay sales tax even though the ultimate product or service is provided to the State of Colorado.

This sales tax will not be reimbursed by the Agency/Institution.

22. E-Verify. Vendors must participate in the federal E-Verify program or the Colorado Agency/Institution of Labor and Employment Program as required by C.R.S. 8-17.5-101.

23. Services Outside of Colorado. Vendors must disclose services performed outside of Colorado as required by C.R.S. 24-102-206.

24. Notice to Non-Resident Bidders. If a nonresident bidder is from a state that provides a bidding preference to bidders from that state, then a comparable percentage disadvantage will be applied to the bid of that nonresident bidder pursuant to C.R.S. 24-103-908. The bidder may obtain additional information from the Agency/Institution of personnel's website.

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G. Exhibits Exhibit A: Bid Form

Exhibit A.1: Bid Bond

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H. Signature Page

The Vendor must complete and submit the Signature Page along with the quote.

Vendor Name

Vendor Address

Vendor Contact Name

Vendor Contact Email

Vendor Contact Phone

Does the Vendor have any perceived, potential, or apparent conflicts of interest? If so, please disclose them.

Is the Vendor a Service Disabled Veteran Owned Small Business pursuant to C.R.S. §24- 103-905?

Is the Vendor currently on any debarred list?

Name of person authorized to submit this quote

Signature from an authorized individual.

Signatures may be physical or electronic as defined by the Uniform Electronic Transactions Act. Some examples of acceptable signatures are: DocuSign, Adobe, or scanned physical copies.