DPW custodial supplier bid final_January 7, 2025.pdf

ADVERTISEMENT FOR REQUEST FOR BIDS

CITY OF LIVONIA

33000 CIVIC CENTER DRIVE

LIVONIA, MICHIGAN 48154

Sealed bids will be received by the City of Livonia, Michigan as owner, until 2:00 P.M., local time, on January 28,2025.

Each bid shall be recorded together with the name of the vendor. Bids shall be in accordance with the requirements of this notice in order to be deemed “responsive”. Late bids will not be considered.

Instructions and specifications may be obtained by registering with the Michigan Inter-Governmental Trade Network (MITN) at www/mitn.info

All Addendums will be posted on the MITN website. Any information not obtained from the MITN website should not be relied upon.

Bids received via the MITN website by the specified due date and time will be publicly opened at the due date and time via Zoom.

Vendors may attend the bid opening virtually by using the following credentials:

By Computer:

https://us02web.zoom.us/j/82294127641

By Phone:

Phone (312) 626-6799

Webinar ID: 822 9412 7641

No vendor may withdraw their bid within 120 calendar days after the date set for opening thereof.

The City of Livonia reserves the right to reject or accept any or all proposals in whole or in part and waive any irregularities therein.

INSTRUCTIONS TO BIDDERS

CUSTODIAL SUPPLIES

1. Proposals shall be for items as specified on attached Specifications and Proposal Form.

A Manufacturer Specification Sheet for each model or style of item to be supplied shall accompany the bid when applicable.

2. If any figure already entered on the proposal form by the bidder is to be altered, it shall be crossed out with ink and the new unit price entered above it or below it and initialed by the bidder.

3. The unit price shall be entered where indicated in yellow on bid spreadsheet.

4. The bid of any City-based firm may be deemed a better bid than the bid of any competing firm which is not City-based, whenever the bid of such competing firm shall be less than three percent lower than the bid of the City-based firm on any contract in an amount of $100,000 or less, and less than one percent lower on any amount bid in excess thereof.

The firm making the lowest bid thus evaluated shall be deemed the lowest bidder.

(Section 3.04.140.E. of the Livonia Code of Ordinances, as amended).

5. It is understood that the quantities of materials to be furnished as stated in the proposal are ESTIMATES and are given only as a basis for comparing bids. It is further understood that this agreement is not for any predetermined quantity but is for the entire requirement for the City of Livonia for a one-year period 2025-2026 with an option to renew two (2) additional one-year periods upon mutual agreement of both parties.

6. Unless otherwise specified, delivery shall be to the Department of Public Works Yard, 12973 Farmington Road, Livonia, Michigan 48150.

7. All invoices shall be submitted monthly by supplier to the City of Livonia on the basis of the unit prices bid within the contract period specified.

FORM OF PROPOSAL

City of Livonia

Bid of hereinafter called

Bidder, organized and existing under the laws of or a resident of the State of Michigan, doing business as

* Insert as applicable: “a corporation”, “a partnership” or “an individual”

TO THE CITY OF LIVONIA, MICHIGAN, hereinafter called OWNER:

The undersigned as Bidder hereby declares: that this Bid is made in good faith without fraud or collusion with any person or persons bidding on the same Contract; that the Bidder has read and examined the Notice to Bidders, Instructions to Bidders, Bid, General Conditions, Supplementary Conditions, Agreement, Forms of Proposal, Bond, Specifications and Drawings, as prepared by the City of Livonia, and understands all of the same; that the Bidder or its representative has made personal investigation at the site and has become fully familiar with regard to the conditions to be met in the execution of this Contract, and the undersigned proposes to furnish all labor, materials, tools, power, transportation, and construction equipment necessary for the construction of the Project and performing related work in full accordance with the aforesaid Contract Documents, including any and all Addenda officially issued, their receipt of which is hereby acknowledged:

Addendum No. Addendum Date

The City reserves the right to award by individual line item. Bidders are not required to bid on all line items. Items listed below shall be furnished in accordance with the specifications of the bid documents.

All pricing shall be entered on the spreadsheet provided on MITN.

In submitting this sealed bid, it is understood that the City of Livonia reserves the right to reject or accept any or all proposals in whole or in part and waive any irregularities and informalities therein. It is agreed that this bid may not be withdrawn for 120 days from the opening thereof.

The contractor and their sub-contractors agree that they will not discriminate against any employee or applicant for employment, to be employed in the performance of this contact with respect to their hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment, because of their sex or age, except when based on a bona fide occupational qualification, or because of their race, color, religion, national origin or ancestry. (Act 453 P.A. 1976 As Amended) The contractor further agrees that they will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to age, sex, race, creed, color or national origin. Breach of this contract may be regarded as a material breach of contract.

Bidder will identify business entity as individual, or if doing business under assumed name, indicate assumed name, partnership, (naming partners), corporation, foreign or domestic (naming principal officers), and indicate official capacity of person executing proposal and bid.

FP-1

Date Firm Name (If corporation, partnership, or assumed name)

Address Signature

(Person executing bid and official capacity)

Print Name

City State Zip Code

Email

Phone FAX

(Names of Principal Officers and designate (If partnership or assumed name, indicate official capacity) names of owners)

CONTACT PERSON TO WHOM QUESTIONS REGARDING PROPOSAL RESPONSE SHOULD BE

DIRECTED:

NAME: TITLE:

PHONE:

EMAIL:

To be considered for this project, the following forms must be delivered ON

OR BEFORE 2:00 PM LOCAL TIME, JANUARY 28,2025 VIA MITN WEBSITE.

NOTE: VENDORS MUST PROVIDE PRICING USING THE EXCEL

SPREADSHEET ATTACHED TO THE BID IN MITN.

FP-2

REFERENCE FORM

COMPANY NAME: _ _ _

Reference Company Name:

City/State:

Summary of Work Performed:

Dates of Work:

Company Contact Person: Title:

Phone Number: Email:

Summary of Work Performed:

Dates of Work:

Summary of Work Performed:

Dates of Work:

FP-5

Custodial Supplies Bidder Information

Company Name Street Address

City/State/Zip Code Contact Person

Title Office Phone ( )

Cell Phone ( ) After Hours Phone Number (Required) ( )

Fax Number ( ) Email Address

Website Address Hours/Days of Operation

Prices Firm Through Payment Terms

Shipping Fees Minimum Order Amount $

Typical turnaround time for order delivery days

Online Ordering Available (Yes/No) Yes No Discount off list price for items not listed on bid form Is your company willing to extend the pricing offered to municipalities affiliated with the Michigan

Intergovernmental Trade Network

(MITN)?

Yes No

FP-6

City of Livonia Department of Public Works

Public Service Division

SPECIFICATIONS FOR CUSTODIAL SUPPLIES

GENERAL REQUIREMENTS

1. You may bid the existing product, or you may substitute an approved, comparable product. If a comparable product is bid, a sample may be required before award of bid.

2. You may bid all products or just some products. Winning bids will be awarded by Product Type.

3. A Material Safety Data Sheet (MSDS) must be supplied with your response for all chemical products.

4. Disinfectant products must be effective against “Methicilliin resistant Staphylococcus aureus” (MRSA), and documentation must be submitted.

5. Products that require or recommend a respirator will NOT be accepted.

6. Certain products have a specified mixing ratio (i.e. 2 oz. per gallon) noted. If you substitute another product, list its mixing ratio.

7. Some products are listed as “Ready to Use” (RTU). Substitute products shall also be

RTU.

8. Some products require a dispenser. If you submit a replacement product, you will be required to supply and install all new dispensers and containers, at your expense.

9. There are some product types that do not have an entry for “Current Product”. These are products that are of a nature that specific brands are not relevant.

10. The “Vendor Information” sheet must be filled out and accompany the sealed bid.

PRODUCT ORDERING

1. All orders placed must have a guaranteed, reasonable delivery time.

2. Some products that have small amounts may be ordered all at once shortly after the bid process is completed.

3. Products that have larger amounts will be ordered at intervals during the year.

4. All other products will be shipped to the Facility Maintenance Building in the DPW yard.

FURTHER INFORMATION/ASSISTANCE Monday-Friday 8:30am-5:00pm

If further clarification on products or approved substitutes, please contact Michael Jodway mjodway@livonia.gov mailto:apollis@ci.livonia.mi.us