DPSCS Q00B3600058 Livescan PORFP - FINAL.pdf

MASTER CONTRACTORS ONLY

Purchase Order Request for Proposals (PORFP)

Hardware Master Contract 060B2490022

***ONLY CURRENT MASTER CONTRACTORS

ARE ELIGIBLE FOR AWARD***

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

Q00B3600058

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V Manufacturer’s Extended Warranty FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

HID Global

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

01/12/2023 PROPOSAL DUE

DATE and TIME:

01/24/2023 @

10:00 AM

Place of Performance: Department of Public Safety and Correctional Services 7122 Ambassador Road Woodlawn, Maryland 21244

Special Instructions (1):

Submittal of Bids

Any questions pertaining to this solicitation shall be submitted to michael.howard1@maryland.gov.

LIMITED TO MASTER CONTRACTORS:

Only Master Contractors that are awarded a contract under the Hardware 2012 Contract/BPO# 060B2490022 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

BID SUBMISSION INSTRUCTIONS:

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at:

https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/

1. Bids that are not received by the due date and time will not be accepted.

2. A signed Mercury Affidavit must be included with all bids.

3. MRSP must be included with all bid(s).

4. A statement that the Master Contractor is authorized by the manufacturer or distributor to provide Hardware or Services must be included with all bids.

5. A guarantee that any operating software provided with the Hardware is virus free must be included with all bids.

6. Any document(s) that require a signature must be submitted with the bid in a Word document. Failure to do so may result in rejection of your bid.

7. A no bid form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Special Instructions (3):

Delivery of Products

All equipment acquired via this PORFP shall be delivered to: DPSCS Warehouse 7122 Ambassador Road Windsor Mill, MD 21244

Security Requirements (if applicable):

None

Invoicing Instructions:

1. All invoices shall include the following information:

• Invoice Date

• Invoice Number

• Brief Description and amount due per line and total

• Issuing Purchase order number: Q00B3600058

2. Invoices submitted without the required information will not be processed for payment until the Contractor provides the required information listed above. All invoices shall be submitted no later than 30 days after receipt of product.

3. Send invoices to:

AccountsPayableOSEC@dpscs.state.md.us

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Public Safety and Correctional Services

OSEC – Procurement Services Agency POC Name: Michael Howard Agency POC

Phone Number:

410-336-8016

Agency POC Email Address:

michael.howard1@marylan d.gov

Agency POC Fax:

Agency POC Mailing Address:

Dept. of Public Safety and Correctional Services 6776 Reisterstown Road Baltimore MD, 21215

Section 3 – Delivery Address / Work Site POC Information (if different from above) mailto:AccountsPayableOSEC@dpscs.state.md.us mailto:arthur.petersen@maryland.gov mailto:arthur.petersen@maryland.gov

Agency On-site Contact Name:

Edwin Okoye Agency On-site Phone Number:

(410) 585-3144

Agency On-site Email Address:

edwin.okoye@maryland.gov Agency On-site Fax:

N/A

Agency On-site Address: Department of Public Safety and Correctional Services 7122 Ambassador Road Woodlawn, Maryland 21244

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Livescan equipment

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. See attached Bid Form. 05/01/2023

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

See attached bid form.

Upon Notice to Proceed (NTP)

12 months from Notice to Proceed (NTP)

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Conformance with scope of work.

2. Price.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State. The agency POC will recommend award to lowest priced responsive Master Contractor that meets the technical requirements. The agency POC will initiate and deliver a PO to the selected Master Contractor.