DPSCS PORFP - Q00P6601767 - Switchgear for MCIW.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

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Section 1 –General Information

PORFP Number:

BPM053851/ Q00P6601767

PORFP Type:

Fixed Price

Functional Area/s (FA) for this PORFP:

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Cisco

Designated Small

Business Reserve?(SBR):

Yes

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in

State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA

Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA IV Below 0%

PORFP Issue Date:

mm/dd/yyyy

11/12/2025 PROPOSAL DUE

DATE and TIME:

11/24/2025 @

3:00PM EST

Place of Performance: DPSCS – ITCD Warehouse

7122 Ambassador Rd

Windsor Mill, MD 21244

Special Instructions (1):

LIMITED TO SBR MASTER CONTRACTORS

Only SBR Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services

2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for

Proposal (PORFP). A current SBR Master Contractor under the https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

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BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

11/21/2025 at 5:00 PM EST

Questions must be submitted in writing with the subject line, "Question for PORFP # Q00P6601767," and be submitted in writing via e-mail to the Agency Point of Contact listed in Section

2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the

Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury

Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-

MercuryAffidavit.pdf https://mdprocurement.freshdesk.com/support/solutions https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

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10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Special Instructions (2):

All items shall be shipped to ITCD Warehouse location of:

DPSCS – ITCD Warehouse

7122 Ambassador Rd

Windsor Mill, MD 21244

Security Requirements (if applicable):

1. Contractor must present a valid ID and sign-in at the front desk.

2. All vendors must meet state mandated Covid-19 requirements.

3. Contractor must have a valid Photo ID.

4. Master Contractor is subject to screening and background check prior to entering DPSCS Correctional facilities.

5. The State may, at its sole discretion, remove from or refuse admittance to any facility any person providing services under this Contract without incurring penalty or cost for exercising this right. Such removal from or refusal of admittance does not excuse Master Contractor’s duty to timely perform the

Contract.

Invoicing Instructions:

E-mail invoice to dpscs.accountspayable@maryland.gov.

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

mailto:dpscs.accountspayable@maryland.gov

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Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Public Safety and Correctional Services (DPSCS)

Agency POC Name: John Simpson Agency POC

Phone Number:

667-425-6203

Agency POC E-mail

Address:

john.simpson2@maryland.gov Agency POC

Fax:

N/A

Agency POC Mailing

Address:

6776 Reisterstown Road Ste 211 Baltimore, MD 21215

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Bill Crippen Agency On-site

Phone Number:

443-790-8028

Agency On-site E-mail

Address:

bill.crippen@maryland.gov Agency On-site

Fax:

N/A

Agency On-site Address: DPSCS – ITCD Warehouse

7122 Ambassador Rd

Windsor Mill, MD 21244

Section 4 – Scope of Work

FA 3 and V – Network Communication Equipment and Manufacturer's Extended

Warranty

Business Need / Required

Functionality

Switchgear for MCIW

Product Name Product Description Model # Qty

Due Date mm/dd/yyyy

1. See Bid Form for

Scope

See Bid Form for Scope See Bid Form See

Bid

Form

None – One

Time

Purchase

Section 5 – Evaluation Criteria – Technical Proposal

Evaluation Criteria

1. Conformance with Scope

2. Price

Basis for Award Recommendation

The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

mailto:john.simpson2@maryland.gov

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NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Switchgear for MCIW

Solicitation No: Q00P6601767

PORFP: BPM053851

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

Time allotted for completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________