DPI PSC Notice of Award memo.pdf

PDF 179 KB Posted Jul 17, 2025

Attached to: 37th TRW WSA HP Printers
Solicitation number: FA301625F0285
Issued by: Department of the Air Force Air Education and Training Command

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Written by GovTribe AI · Jul 17, 2025

This document is a Digital Printing and Imaging (DPI) Product Selection Cycle (PSC) 2024 Notification of Award Memorandum from the 771st Enterprise Sourcing Squadron, Information Technology Contracting Flight. The memo details the results of an evaluation of product proposals from five awarded DPI Blanket Purchase Agreement (BPA) holders for single-function printers (SFP), multi-function printers (MFP), and scanners.

The document provides comprehensive pricing tables for various printer categories, including black and white and color SFPs in 110V and 220V configurations, large format printers (36" and 44"), and MFPs. Vendors include Ace Computers, ID Technologies, JTF Business Systems, OMNI Business Systems, and Transource. Pricing is provided for both CONUS and OCONUS locations. The memo explains that pricing was competitively solicited, and contracting officers can use the Total Cost Ownership (TCO) values to make purchase decisions. Ordering can be done through the DPI SharePoint website or AF Advantage site, with specific instructions provided for government purchase card holders and contracting officers.

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DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING CENTER

771st ENTERPRISE SOURCING SQUADRON

(Rev 01) 6 February 2025 11 June 2024

24-EGI-054

MEMORANDUM FOR RECORD

FROM: 771 ESS/EGI

501 E. Moore Dr., Bldg. 884 Maxwell AFB, Gunter Annex AL 36114

SUBJECT: Digital Printing and Imaging (DPI) Product Selection Cycle (PSC) 2024 Notification of Award Memo

1. The 771st Enterprise Sourcing Squadron, Information Technology Contracting Flight convened an evaluation team in support of the Enterprise Hardware Branch (EHB) on 24 April 2024 to review the product proposals from the five awarded DPI BPA holders for the Product Selection Cycle 2024 (PSC2024). PSC2024 product categories include single-function printers (SFP), multi-function printers (MFP), and scanners.

2. All DPI BPA holders were solicited for pricing in each product category. SFP, MFP, and scanner product categories were only evaluated for technical compliance; thus, it requires the purchasing contracting officer or buyer to compare all products in the product category and document the evaluation rationale for selecting a specific SFP, MFP or scanner product.

a. Pricing received for all product categories was competitively solicited in accordance with FAR 8.405-3 (c) (2) and 8.405-4. The resultant pricing is posted to the DPI SharePoint site and on GSA’s AF Advantage site for use by the contracting officer or buyer in making a best value decision for the purchase.

b. The Total Cost Ownership (TCO) values (cost per page TCO and unit TCO found in the DPI ordering guide) may be used to better determine the overall expected lifecycle costs for the SFPs and MFPs. In order to determine a specific TCO over the lifecycle, multiply the per page TCO value by the number of pages expected to be printed. Then compare the respective product TCO values to make a selection. The unit TCO was calculated as the printer price plus the price of the associated consumables over four years (used industry average for quantity of pages printed).

c. A supplemental request for quote (RFQ) is not required for the purchase of an SFP, MFP, or scanner product; the contracting officer can use the information contained in the DPI ordering guide (price and TCO) as well as user requirements to document the rationale for selecting the specific product. NOTE: If additional options above what is being offered in the PSC are desired, an RFQ must be submitted to all vendors for pricing and to meet competition requirements for the upgrade options.

3. All DPI PSC2024 product pricing includes device price, shipping, and warranty. The following tables provide the Scanner, SFP, and MFP products and pricing:

SFP

Category

Vendor Model CONUS

Price

OCONUS

Price

MFP110V

Ace Computers Lexmark MX632adwe LV $2,272.00 $2,627.00

ID Technologies Lexmark MX532adwe LV $1,797.00 $2,742.04

JTF Business Systems HP LaserJet Enterprise Flow MFP M634h $2,802.14 $3,012.85

OMNI Business Systems HP LaserJet Enterprise Flow MFP M528c $2,157.00 $3,007.00

*Transource HP LaserJet Enterprise MFP M430f $810.06 $930.06

BW MFP

220V

Ace Computers Lexmark MX632adwe HV $2,866.00 $3,315.00

ID Technologies Lexmark MX532adwe HV $1,797.00 $2,742.04

JTF Business Systems HP LaserJet Enterprise Flow MFP M635Z $6,000.50 $6,785.00

OMNI Business Systems HP LaserJet Enterprise Flow MFP M528c $2,157.00 $3,007.00

Transource Lexmark MX721adhe HV $2,572.90 $3,172.90

Color MFP 110V

Ace Computers Lexmark CX730de LV $2,730.00 $3,245.00

ID Technologies Lexmark CX820dtfe LV $4,151.84 $4,975.45

*JTF Business Systems HP Color LaserJet Enterprise MFP 5800dn $2,975.00 $4,025.50

OMNI Business Systems HP Color LJ Enterprise Flow MFP 6800zfsw $4,726.00 $5,611.00

Transource Lexmark CX635adwe LV $2,785.30 $3,345.80

Color MFP 220V

Ace Computers Lexmark CX730de HV $2,936.00 $3,452.00

ID Technologies Lexmark CX820dtfe HV $4,694.27 $5,517.88

JTF Business Systems HP Color LaserJet Enterprise MFP 5800dn $3,700.00 $3,877.00

OMNI Business Systems HP Color LJ Enterprise Flow MFP 6800zfsw $4,726.00 $5,611.00

Transource Lexmark CX635adwe HV $3,030.94 $3,630.94

Color 11X17

MFP 110V

Ace Computers Lexmark CX931dse LV $4,657.00 $5,515.00

ID Technologies Lexmark CX930dse LV $3,814.87 $6,122.03

JTF Business Systems Xerox VersaLink C7130/YT $3,318.50 $4,305.00

OMNI Business Systems HP Color LaserJet Managed Flow MFP E87740z $6,855.00 $8,990.00

*Transource HP Color LaserJet Enterprise Flow MFP M776z $5,779.18 $7,171.00

Color 11X17

MFP 220V

Ace Computers Lexmark CX931dse HV $5,123.00 $5,927.00

ID Technologies Lexmark CX930dse HV $4,141.43 $6,448.59

JTF Business Systems HP Color LaserJet Flow M776zs $7,773.58 $8,773.58

OMNI Business Systems HP Color LaserJet Managed Flow MFP E87740z $6,855.00 $8,990.00

Transource Lexmark CX930dse HV $3,762.90 $5,278.32

Scanner Category

Vendor Model CONUS

Price

OCONUS

Price

Color USB Scanner

Ace Computers Canon DR-C225ii $304.00 $326.00

ID Technologies No Bid N/A N/A

JTF Business Systems Visioneer Patriot D40 $499.52 $525.08

OMNI Business Systems HP ScanJet Pro 3000 s4 Sheet-feed Scanner $517.00 $772.00

Transource Canon DR-C225ii $276.00 $328.00

*NOTE: Rev 01 reflects price changes for JTF (Color Office SFP 110V and Color MFP 110V) and Transource (BW MFP 110V and Color 11x17 MFP 110V) products.

4. DPI PSC 2024 Products using the methods and links described and outlined below:

a. All DPI and PSC documentation, to include BPAs, Product Warranty Documentation, Vendor POC listings, Blanket DD 2579, Notification of Award Letters, PSC Product Catalogs, and PSC Order Forms can be found on the DPI SharePoint website:

https://usaf.dps.mil/sites/aficc/afcc/AFICC/771ESS/SitePages/Digital-Printing-and- Imaging-(DPI).aspx

b. In addition, the EHB has partnered with GSA to create the DPI Enterprise Hardware Buy (EHB) buying site on the AF Advantage website. The AF Advantage site is limited to Government Purchase Card (GPC) only and for a single delivery location. In the event multiple delivery locations are required, multiple orders may be made on the AF Advantage site for each delivery location or a single order made using the PSC order form addressed in paragraph “c” below.

https://www.afadvantage.gov/advantage/ws/main/start_page?store=AIRFORCE

c. For all orders not placed through AF Advantage, GPC holders and Contracting Officers will need to complete the specific PSC order form located on the DPI SharePoint site (link above) with Contracting Officers also completing the corresponding delivery order.

Authorized contractors will also need to complete the order form as well as their company order information (corporate card or purchase order), and contractor authorization letter. Once the order form and delivery order (as appropriate) are completed, submit the delivery order with the order form(s) to the awarded vendor via the email address(es) provided for each vendor. See the DPI Contact Information document located on the DPI SharePoint site. Note: Direct to Vendor orders that include specific GPC information (i.e., card #, security code) must be sent to the encrypted email address(es) provided for each vendor and not to an organizational box.

GPC orders that do not include the specific card information may be sent unencrypted to the vendor using the PSC Order Form but will require you to provide that card information to the vendor via telephone. Per the BPA, the vendor has two (2) business days to accept the order and you should receive a confirmation email from the vendor.

If you do not receive a confirmation email within two business days, please follow up to ensure you order was received.

d. All PSC order forms, catalogs, training materials, and instructions to complete and place an order under DPI/PSC are located on the DPI SharePoint website listed above.

5. Due to acquisition regulations, the DPI PSC2024 evaluation and decision documentation as well as unsuccessful proposals will not be made available; however, this document can be used to substantiate that a competitive acquisition occurred. If you require further documentation, AFMAN 17-1203 para 2.2, stipulates the mandatory requirement for purchasing IT products via AFWay using the EHB enterprise buying programs, to include DPI, and may be used to supplement your file. Note, with AFWay being decommissioned, the AFMAN is currently being revised to reflect updated buying methods.

6. If you have any questions or comments, please contact the IT Contracting Flight via email:

IT.Contracting.Flight@us.af.mil.

2/6/2025

X RUSSELL CARRUTH

RUSSELL CARRUTH

DPI Contracting Officer Signed by: CARRUTH.RUSSELL.ALLEN.1114630833

File details come from the government source that posted it. Updated Jul 17, 2025.