DPH0000238 NOIA.pdf

NOTICE OF INTENT TO AWARD

Revised: 1/4/21 SPD-AP004

Form must be posted to the GA Procurement Registry (GPR) Reminder to Issuing Officer: Attach Copy of Bid Tabulation or Administrative

Review Document

Solicitation Title/Event Name:

Solicitation No/Event ID:

Solicitation Close/ Event End Date:

Notice of Intent to Award Posting Date:

Issuing Officer:

Issuing Officer Contact Information:

The State intends to award a contract to the apparent successful offeror(s). The Notice of Intent to Award should not be considered as a binding commitment by the State. Inquiries should be addressed to the Issuing Officer. Although the State will provide the reason(s) an offeror was not successful in accordance with Georgia law, please note that the reasons listed beside the names of the unsuccessful offeror(s) should not be interpreted as an exhaustive list. NOTE: In the event any of the following is applicable, then all identified award amounts (if any) are estimates only: (1) this is an open agency contract and/or (2) the state entity has identified primary/secondary awardees. All protests must be submitted electronically via email at doas.protests@doas.ga.gov. Please reference the Georgia Procurement Manual for the supplier protest process updated August 2020: http://doas.ga.gov/state-purchasing/law-administrative-rules-and-policies

APPARENT SUCCESSFUL OFFEROR(S)

AWARD AMOUNT

Laminex d/b/a ID Shop Open Contract Estimated Amount

Select One Select One

UNSUCCESSFUL OFFEROR(S)

REASONS

Color ID Non-Responsive Select One Select One Select One Select One

Authorized Signature: ___________________________________________________________

Card Printer Consumables

DPH0000238

03/28/2024

05/09/2024

Joshua Martin joshua.martin2@dph.ga.gov

02/01/2021 Page 1 of 4 SPD-EP002

BID TABULATION TEMPLATE

Instructions to Issuing Officer: this sample template may be used during the evaluation process for Request for Quotes (RFQs) to document the results of the bid evaluation. The issuing officer may use a document developed by the State Entity or a modified version of the “Administrative

Review” tab of SPD-EP001 Administrative Review Requirements Summary Sheet. If using this sample template, please edit as needed to correspond with your RFQ requirements and award scenario. The finalized document (or similar document) should be published with the Notice of

Intent to Award or Notice of Award (whichever comes first) to satisfy the requirement to provide public inspection of the recording of all bids received conforming to the solicitation.

Solicitation Title/Event Name: Card Printer Consumables

Solicitation No/Event ID:

DPH0000238

Issuing Officer:

Joshua Martin

Administrative Review:

During the administrative review, the issuing officer reviews all timely bids to determine suppliers’ compliance with several basic requirements.

The purpose of the administrative review process is to identify any responses which are not eligible for further evaluation. Space has been provided for up to seven suppliers. The table may be copied and inserted below if there are additional responding suppliers.

Requirements Laminex d/b/a ID Shop

Color ID

Timely Submission through Sourcing Tool*

Yes Yes

02/01/2021 Page 2 of 4 SPD-EP002

Requirements Laminex d/b/a ID Shop

Color ID

Mandatory Requirements (supplier responded “yes” as appropriate and provided all required information)

Yes Yes

Completed Cost Submission (either as line item or attached worksheet as applicable)

Yes No

Not Scrutinized Company (see GPM Section 3.5.1.4)**

Yes Yes

Certificate of Non- Collusion**

Yes No

Submitted Corporate References

Yes Yes

Completed Sample Submission

Yes No

Completed Supplier Responsibility Worksheet

Yes No

Overall Results

(PASS OR FAIL)

Pass Fail

*Unless SPD grants a written exception, all state entities are required to conduct competitive sealed bidding through approved sourcing tools such as Team Georgia Marketplace™ and eSource/Jaggaer. These systems will not allow a supplier to submit a bid/proposal once the solicitation closing date/time has passed.

**By submitting a response via Team Georgia Marketplace™ or eSource/Jaggaer, suppliers automatically agree to the certificate of non-collusion and must also certify that they are not a scrutinized company. If conducting through another sourcing tool with SPD approval, the issuing officer may use form SPD-SP012 Certificate of Non-Collusion to obtain the certification and SPD-SP042 Supplier General Information Worksheet.

02/01/2021 Page 3 of 4 SPD-EP002

Second Phase of Evaluation:

Following administrative review, the issuing officer may proceed with further evaluation of all suppliers that passed administrative review.

Additional evaluation activities may include review/testing of samples, contacting client references (if requested) to verify previous work experience, etc. Examples are included below. Revise as needed to correspond to the RFQ requirements.

Requirements Laminex d/b/a ID Shop

Color ID

Test Product Samples Yes No

Contact Client References Yes Yes

Verify business is registered with the Secretary of State’s Office and authorized to conduct business in the State of Georgia, as applicable

Yes No

Product determined equivalent if brand name referenced

Yes No

Overall Results

(PASS OR FAIL)

Pass Fail

Cost Evaluation:

During the cost evaluation, the issuing officer will evaluate the cost proposals to identify the lowest priced supplier(s) using the identified cost evaluation methodology. Factors that may impact the cost evaluation are noted below:

• Price Match Option: If selected by the issuing officer and included as part of the RFQ, then the price match option should be offered to any supplier that meets the following requirement: is (1) a Georgia-based, small business or Georgia Resident small business, (2) that agreed to price match and (3) submitted a response within 5% up to $10,000 of the lowest responsive and responsible bid. Only applicable if a non-

Georgia based/non-small business is the lowest priced bidder.

• Georgia Enterprises for Products and Services (GEPS): for purposes of cost evaluation only, any bid submitted by GEPS will receive a price preference of 8%. Please see GPM Section 5.6.6.6. for additional information.

• Cost Negotiation: State entities may conduct one round of cost negotiations (Best and Final Offer) with responsive and responsible suppliers.

02/01/2021 Page 4 of 4 SPD-EP002

• Reciprocal Preference: only applicable if Georgia-resident suppliers bid but a non-Georgia-resident supplier is selected for contract award.

Please reference GPM Section 5.6.6.5 for additional information.

Best Ranked Suppliers Based on Cost

Please list the top ranked supplier(s) based on cost that will be selected for contract award:

Top Ranked Supplier(s) Estimated Cost (for purposes of NOIA/NOA)

Laminex d/b/a ID Shop $50,000.00

Final Evaluation Prior to NOIA/NOA:

Prior to contract award, the issuing officer should complete the steps below (plus any remaining tasks identified in the RFQ) to verify eligible for award prior to publishing the results. For efficiency, this final review may be limited to the supplier(s) selected for contract award.

Requirements Laminex d/b/a ID Shop

Color ID

Verify Not Suspended or Debarred (both State and Federal Lists) for selected suppliers

Yes N/A

Supplier Meets eVerify Requirement

Yes N/A

Pass Sales and Use Tax Check with DOR (only required if estimated award more than$100,000) for selected suppliers

Yes N/A

Resolve Contract Exceptions (if any) for selected suppliers Ensure Anti-Boycott of Israel Certification (GPM Section

3.5.1.7 included in contract)

Yes N/A