DP3 Data Conversion RFI.pdf

REQUEST FOR INFORMATION (RFI)

FOR

UNITED STATES TRANSPORTATION COMMAND (USTRANSCOM)

Defense Personal Property Program (DP3) Data Scanning Conversion

TRANSCOM-20-D005

1. Purpose. This announcement constitutes a RFI for informational and planning purposes only. THIS IS NOT A REQUEST FOR PROPOSAL nor is it to be construed as a commitment by the Government. The information requested will be used within USTRANSCOM as market research to facilitate decision making (i.e., determining acquisition strategy, small business concerns, etc.) and will not be disclosed outside the Government. Proprietary information submitted shall be appropriately marked. Please note that USTRANSCOM will NOT be responsible for any costs incurred by interested parties in responding to this RFI.

USTRANSCOM highly encourages responses from capable businesses of all sizes; large and small business concerns, to include all the socioeconomic categories.

2. Description/Scope. USTRANSCOM’s J9 Directorate requires scanning services to include:

obtaining documents, preparing documents for scanning, digitally scanning and archiving, document counting, indexing, file naming and shredding. The contractor shall provide a digital electronic storage (with retrieval option) for approximately 500,000 double sided images of color and black & white records, memos, photos and maps. Occasionally, files may contain large oversized documents to be scanned. Documents shall be accessible by common viewer Portable Document Format. Scanned images shall be clear, legible and reproducible. Retrieval shall allow search (documents to optical character recognition, view, print and e-mail. Documents shall be able to be added, updated, searched and deleted from desktop computers/scanners. The Government will provide order for files to be scanned currently filed in the Tender of Service/Storage-In-Transit folders in parts one through seven (1-7) and one through four (1-4) respectively. Once files are scanned electronically and verified by the Government, the documents shall be destroyed/shredded by the contractor.

See the Performance Work Statement (PWS) at Attachment 1 for additional information. This is a Draft PWS and may be updated before Request for Quote release.

Place of Performance: The work is to be performed at the contractor’s facility. Documents to scanned shall be picked up from USTRANSCOM, Bldg. 1900W, third floor, 508 Scott Drive, Scott AFB, IL 62225. The contractor shall coordinate pick-up and delivery of hard copy files with the Contracting Officer Representative.

Period of Performance: Six (6) months from 01 October 2020 – 31 March 2021.

3. Information Requested. Parties interested in assisting USTRANSCOM with this market research are requested to submit the following information in the format outlined below. The response should be detailed (but no more than eight (8) pages - Times New Roman, size 12 font) and address the information requested below (title pages, cover letter, etc., will not count against the page limit). Respondents are highly encouraged to submit a tailored response rather than a generic capability statement to ensure the needed information is provided. Include your designated point of contact’s name, phone number, and email address. Again, this information will support market research activities within USTRANSCOM.

I. Company Information (General)

II. Capabilities: Generally describe your company’s capabilities and interest in fulfilling

USTRANSCOM’s Data Conversion. Specifically address the information in subparagraph A through H below. USTRANSCOM is not asking for disclosure of specific or detailed innovative solutions.

A. Explain your process for providing scanning services and converting to digital format.

B. Provide information on your company’s overall experience level providing scanning services.

C. Is your company familiar with the guidelines for protecting personal identifiable information (PII)? Explain your capabilities and procedures in place to protect PII.

D. Explain your capabilities and method of destroying documents once scanning is successfully completed.

E. Please outline any barriers or issues in completing this project in six (6) months time.

F. Provide a typical pricing structure for this effort (i.e. per scanned page, monthly pricing, one lump sum at the end of the contract, etc.)

G. Provide examples of work efforts similar in scale to our project using the following project or contract information for requirements deemed similar to this effort:

• A brief description of the project

• Contract number

• Contract type (cost, labor hour, firm fixed price, etc.)

• Commercial or Non-Commercial

• Period of performance

• Was your company a prime or subcontractor?

• Dollar value of the project

• Scope of the portion of the effort your company supported

H. If no direct experience to the above, please explain how you will perform tasks utilizing subcontractors or your proposed teaming arrangement.

III. Business size: The proposed North American Industry Classification System (NAICS) for this effort is 518210 – Data Processing, Hosting and related services. The Small Business Administration small business size standard for this NAICS code is $35M.

Based on the NAICS code 518210, please indicate your business size (check one):

Small Large

If small business, please check all that apply to your firm:

IV. Other:

A. Please list all contract vehicles under which you hold contracts which could be used to procure this effort.

B. Please provide any other information or suggestions that may provide efficiencies in accomplishing this acquisition.

4. Submission Information

Responses to this RFI must be submitted via e-mail to the Contract Specialist, Natascha Wolman at natascha.n.wolman.civ@mail.mil and the Contracting Officer, Terina Folsom at terina.a.folsom.civ@mail.mil no later than 1700 Central Time, Wednesday, 22 July 2020.

Attachment:

DRAFT PWS

HUBZone Small Business

Service Disabled Veteran-Owned Small Business

Veteran-Owned Small Business

Small Disadvantaged Business

Woman-Owned Small Business

Economically Disadvantaged Woman-Owned Small Business mailto:natascha.n.wolman.civ@mail.mil mailto:terina.a.folsom.civ@mail.mil