dp11-1103pphf1102cont12 amend ii final 6.7.12.doc

Not a solicitation for applications.

Amendment II (5/11/12)

Page 1 – Revises Title

Page 7 - Last Page - include 2012 PPHF Reporting Requirements and Restrictions language

Amendment I (04/20/12):

1. Page 1 The application date has been extended to April 26, 2012.

2. Pages 5-7 Section G. Community Transformation Grants (CTG) – Capacity Building

Awardees: Guidance for Proposing Pilot Implementation Activities in Year 2 pages 5-7 has been added.

Centers for Disease Control and Prevention (CDC)

Procurement and Grants Office

National Centers for Chronic Disease Prevention and Health Promotion

Instructions for Preparing an Interim Progress Report

Catalog of Federal Domestic Assistance (CFDA) Number: 93.531

Funding Opportunity Announcement (FOA) Number: CDC-RFA-DP11-1103PPHF1102CONT12 PPHF 2012: Community Transformation Grants – financed solely by 2012 Public Prevention Health Fund Eligibility:

This award will be a continuation of funds intended only for grantees previously awarded under DP11-1103PPHF11: Public Prevention Health Fund: Community Transformation Grant.

Application Submission:

CDC requires grantees to submit their Interim Progress Reports through www.Grants.gov. If you encounter any difficulties submitting your interim progress report through www.Grants.gov, please contact CDC’s Technical Information Management Section at (770) 488-2700 prior to the submission deadline. If you need further information regarding the application process, please contact Dana Ewing at (770) 488-2727. For programmatic information, please contact Nikki Hayes at 770-488-4879.

Reports must be submitted by Not Applicable. Late or incomplete reports could result in an enforcement action such as a delay in the award/or a reduction in funds. CDC will accept requests for a deadline extension on rare occasions and after adequate justification has been provided.

General Application Packet Tips:

· Properly label each item of the application packet

· Each section should use 1.5 spacing with one-inch margins

· Number all narrative pages only

· Do not exceed 25 pages (excluding required appendices, budget justification, and other supporting documentation.)

· Use a 12 point font

· Where the instructions on the forms conflict with these instructions, follow these instructions.

1. CDC requires the use of PDF format for ALL attachments.

2. Use of file formats other than PDF may result in the file being unreadable by CDC staff.

3. Directions for creating PDF files can be found on www.Grants.gov.

Checklist of required contents of application packet:

1. Application for Federal Domestic Assistance-Short Organizational Form

2. SF-424A Budget Information and Justification-Non-Construction Programs

3. Indirect Cost Rate Agreement

4. Project Narrative

Instructions for accessing and completing required contents of the application package:

a) Go to: www.Grants.gov

b) Select: “Apply for Grants”

c) Select: “Step 1: Download a Grant Application”

d) Insert the Funding Announcement Number only, formatted as:

CDC-RFA-DP11-1103PPHF1102CONT12

e) Download application package and complete all sections.

1. Application for Federal Domestic Assistance-Short Organizational Form:

A. Complete all sections.

i. In addition to inserting the legal name of your organization in Block #5a, insert the CDC Award Number provided in the CDC Notice of Award. Failure to provide your award number could cause delay in processing your application.

ii. Please insert your organization’s Business Official information in Block #8.

SPECIAL NOTE: Items 2, 3, and 4 should be attached to the application through the “Mandatory Documents” section of the “Grant Application” page. Select “Other Attachments Form” and attach as a PDF file.

2. SF424A Budget Information and Justification-Non-Construction Programs:

A. Download the form from www.grants.gov.

B. Complete all applicable sections.

C. Estimated Un-obligated

1. Provide an estimate of anticipated un-obligated funds at the end of the current budget period.

2. If use of estimated un-obligated funds is requested in addition to funding for the next year, complete all columns in Section A of 424A and submit an interim

Financial Status Report (FSR), Standard Form-425, available on the CDC internet at http://grants.nih.gov/grants/forms.htm#closeout.

D. The estimated un-obligated balance should be realistic in order to be consistent with the annual FSR to be submitted following the end of the budget period.

E. Based on the current rate of obligation, if it appears there will be un-obligated funds at the end of the current budget period, provide detailed actions that will be taken to obligate this amount.

F. If it appears there will be insufficient funds, (1) provide detailed justification of the shortfall; and (2) list the actions taken to bring the obligations in line with the authorized funding level.

G. The proposed budget should be based on the federal funding level stated in the letter from CDC.

H. In a separate narrative, provide a detailed, line-item budget justification of the funding amount requested to support the activities to be carried out with those funds. Attach in the “Mandatory Documents” box under “Budget Narrative Attachment Form”. Document needs to be in the PDF format.

I. The budget justification must be prepared in the general form, format, and to the level of detail as described in the CDC Budget Guidance. The sample budget guidance is provided on CDC’s internet at: http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm.

J. For any new proposed subcontracts provide the information specified in the Budget Guidance.

3. Indirect Cost Rate Agreement: (This is not applicable to grantees subject to OMB Guidance A-21 – Educational Institutions. The rates stay the same as the first year award.)

A. If indirect costs are requested, include a copy of the current negotiated Federal indirect cost rate agreement or a cost allocation plan approval letter for those Grantees under such a plan.

B. Clearly describe the method used to calculate indirect costs. Make sure the method is consistent with the Indirect Cost Rate Agreement.

C. To be entitled to use indirect cost rates, a rate agreement must be in effect at the start of the budget period.

D. If an Indirect Cost Rate Agreement is not in effect, indirect costs may be charged as direct if (1) this practice is consist with the grantee’s/applicant’s approved accounting practices; and (2) if the costs are adequately supported and justified. Please see the Budget Guidelines (http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm) for additional information.

E. If applicable, attach in the “Mandatory Documents” box under “Other Attachments Form”. Name document “Indirect Cost Rate”.

4. Project Narrative:

Current Budget Period Progress:

Provide a brief report addressing the following elements of each objective or activity.

A. Status (met, ongoing, or unmet) B. Major findings, and the significance of those findings (i.e., a description of how the findings impact or contribute to support national dissemination and support for Community Transformation Grants) C. Barriers encountered, and how the barriers were addressed

D. If applicable, include the reasons that goals were not met and a discussion of assistance needed to resolve the situation.

E. Attach in the “Mandatory Documents” box under “Project Narrative Attachment Form”. Document needs to be in the PDF format.

New Budget Period Proposed Objectives and Activities:

A. List proposed objectives for the upcoming budget period. These objectives must support the intent of the original Funding Opportunity Announcement (FOA).

B. Each objective and activity must contain a performance or outcome measure that assesses the effectiveness of the project.

C. For each objective:

1. List activities that will be implemented

2. Provide a timeline for accomplishment

3. Identify and justify any redirection of activities

4. Explain the methods you will use to implement the new, redirected activities D. In addition to this information, include comments pertaining to budgetary issues that might hamper the success or completion of the project as originally proposed and approved. Please utilize the work plan format in the original work plan, if applicable.

Additional Program Requirements A. Program infrastructure, staffing, program management and support

For any new or proposed staff, describe the relevant background, qualifications, public health experience, and key areas of responsibility of the candidate(s) in the project narrative. The same description should be given for existing staff if changes to staffing are expected. Job descriptions, CVs/resumes, and an organizational chart should be included as attachments.

B. Performance Monitoring CTG Program performance will be reported in the Chronic Disease Management Information System (CDMIS) pending OMB approval. CDMIS provides a unified framework for standardizing descriptions of program objectives, activities, outcomes, and resources. Upon approval, detailed trainings and instructions for accessing and using CDMIS will be provided by CDC.

C. Community partnerships, coalitions, and leadership team

Provide an updated description of the leadership team and coalition in the project narrative. Describe any change in membership, representation and organization type of your leadership team and coalition.

D. Community Transformation Plan Provide an updated Community Transformation Plan. Ensure integration across objectives within the plan; demonstrate how outcomes are connected. As a reminder, Annual/Multiple Year Objectives (AMOs) are SMART objectives that quantify the results of one or more activities to be completed within the funding period. Approximately 3-5 AMOs can be presented for each PPO. Include key milestones or significant actions to achieve an AMO. Up to 10 activities may be provided for an AMO per year.

E. Travel Participation in CDC-sponsored orientations, training, and meetings is essential to the effective implementation of funded programs. The Year 02 budget should reflect travel costs for the following required conferences and meetings:

· One CTG Program-Wide Annual Training Meeting (5 days) – Attendees will include program personnel and key leadership team/coalition members. Travel for key leadership team/coalition members must be budgeted as subcontract or consultant travel.

· One of four Action Institutes (4 days each) – Attendees will include program personnel and key leadership team/coalition members. Travel for key leadership team/coalition members must be budgeted as subcontract or consultant travel.

In addition, the following are optional training opportunities:

· Five small scale trainings (2 days each) – these trainings could include Coaches’ Meetings, Capacity Institutes, Learning Institutes, staff workshops, and public health workforce development workshops

F. Reporting An Annual Progress Report and a Federal Financial Report* (FFR) (SF 425) are due on or before December 29, 2012 for the budget period ending September 29, 2012.

Note: As stated in FOA # DP 11-1103PPHF11, Large County Implementation recipients must provide at least 50 percent of the total grant funding to local community entities or governmental or non-governmental organizations to ensure local participation, support and effective implementation and sustainability of the program. State Implementation recipients must award at least 50 percent of the total grant funding to local areas, including county or city health departments and local governmental or non-governmental organizations to ensure local participation, support and effective implementation and sustainability of the program. Of this 50 percent, rural areas of the state must receive at least 20 percent of the total grant award or an amount consistent with their proportion of the state population, whichever is higher.

G. Community Transformation Grants (CTG) – Capacity Building Awardees: Guidance for Proposing Pilot Implementation Activities in Year 2

The CTG funding opportunity announcement (CDC-RFA-DP11-1103PPHF11) offers CTG Capacity Building awardees the opportunity to “pilot one or more implementation activities with their awarded funds, as their capacity increases and resources allow.” Awardees should use their base funds for these pilot projects; should additional funds become available, additional pilot projects could be funded with supplemental funding that is not greater than 25% of year 1 base awards.

Pilot Project Conditions:

1. As part of the Year 2 Continuation Application, CTG Capacity Building awardees should NOT request additional funding to transition to Implementation Status.

2. CTG Capacity Building awardees may propose Pilot Projects within their existing budget allocation/base award.

3. As part of the Year 2 Continuation Application of the current CTG Project Period, CTG Capacity Building awardees may request supplemental funding – up to 25% of their Year 1 base award- for Pilot Projects only.

4. Any increase in funding level for Year 2 will only be for one budget period; there is no expectation that an increase for the Year 2 budget period will become part of the awardees’ “base” award.

5. No more than TWO Pilot Projects may be proposed per Capacity Building awardee.

6. Pilot Projects should not begin until the start of the Year 2 CTG Budget Period. The projects should not be initiated until a community health assessment and policy scan have been completed and approved.

7. All proposed Pilot Projects must meet the following “CDC Requirements for CTG Pilot Projects” in order to be considered for approval.

8. Approval of Pilot Projects is dependent upon awardee performance in Year 1 and the amount of funds available.

CDC’s Requirements for CTG Pilot Projects:

1. CTG Pilot Projects should be designed to help achieve one or more of the following Project Period Objectives:

a. Tobacco Free Living- Increase the number of people with access to smoke-free or tobacco-free environments

b. Active Living- Increase the number of people with access to environments with healthy food or beverage options

c. Healthy Eating- Increase the number of people with access to physical activity opportunities

d. High Impact Quality Clinical and Other Preventive Services- Increase the number of people covered by systems or opportunities that support control of high blood pressure and of high cholesterol

2. Pilot Projects should be designed with a “Start Date” no earlier than September 30, 2012 and an “End Date” of no later than September 29, 2013

3. Pilot Projects must be proposed on the most recent version of the Community Transformation Implementation Plan (CTIP)

4. Pilot Projects must implement only evidenced-based strategies

5. Pilot Projects should have a “Population Focus” on a “Disparate Population”

6. Pilot Projects must have a plan for measuring the proposed outcome

7. Pilot Project proposals must include data to justify why the particular community and intervention were selected for the Pilot Project; this data can be from a community health needs assessment (CHNA)and policy scan, OR other local data presented with the project proposal(s) demonstrating the need for the Pilot Project

8. Pilot Project proposals must be submitted as part of the Year 2 continuation application; proposed Year 2 budgets should identify any funding that will be allocated to Pilot Projects

9. For Pilot Project proposals that request supplemental funding, a Pilot Project budget and a budget justification must be provided that is separate from the “base” budget and justification; the requested supplemental funding amount cannot be greater than 25% of the Year 1 award. Include the proposed amounts for the supplemental budget on the same 424A form that is used for the base budget, but list in a separate line or column as directed. For the supplemental funding, complete only Sections “A” and “B” on the 424A form; under “Grant Program Function or Activity” use the title “CTG Pilot Project.” Use the same “Catalog of Federal Domestic Assistance Number” as is used for the base budget.

10. Pilot Project CTIP(s) should be included as part of the document package that is uploaded under “5. Additional Program requirement” – “D. Community Transformation Plan.”