Downtown_Parking_Management.pdf

2024-RFI-041

DOWNTOWN PARKING MANAGEMENT

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: June 4, 2024

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: July 3, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/mooresvillenc https://procurement.opengov.com/portal/mooresvillenc

Town of Mooresville, NC

Downtown Parking Management

I. Introduction

II. Request Details

III. Vendor Submissions

#2024-RFI-041

Title: Downtown Parking Management

1. Introduction

1.1. Summary

The Town of Mooresville, NC (“the Town”) is looking for a consultant to guide us implementing and controlling paid parking areas throughout the Town. The expectation would be that these controls could potentially provide a citizen with several ways to pay for parking but would most importantly include a digital solution. The information collected will assist in the preparation of a Request for Qualifications

(RFQ).

1.2. Contact Information

Project Contact:

Jessie Colton Interim Purchasing Manager 413 N Main St Mooresville, NC 28115 Email: jcolton@mooresvillenc.gov Phone: (704) 662-3184

Procurement Contact:

Jessie Colton Interim Purchasing Manager 413 N Main St Mooresville, NC 28115 Email: jcolton@mooresvillenc.gov Phone: (704) 662-3184

Department:

Finance Department

Department Head:

Chris Quinn Chief Financial Officer

1.3. Timeline

Release Project Date June 4, 2024

Submission Deadline July 3, 2024, 2:00pm mailto:jcolton@mooresvillenc.gov tel:(704)662-3184 mailto:jcolton@mooresvillenc.gov tel:(704)662-3184

2. Request Details

2.1. Important Instructions for Electronic Submittal

The Town of Mooresville, NC is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic response.

2.2. Public Notice

The Town is soliciting information from consultants to advise us during a proposed parking management implementation and control study in Mooresville, NC. This RFI defines the proposed scope of services and will assist in future preparation of a Request for Qualifications (RFQ).

The RFI and information related to this solicitation will be posted to the Town's eProcurement Bid Portal.

Any questions regarding this solicitation shall be submitted through the eProcurement Portal Q&A feature before the deadline noted under Introduction, 1.3, Timeline.

The deadline for submission for this Request for Information is July 3, 2024.

2.3. Contact with Town Staff

Maintaining the integrity of its RFI process is of paramount importance to the Town. To this end we ask each firm’s cooperation in voluntarily refraining from contacting any members of the Town Board of

Commissioners throughout the RFI process. Town staff will not be available for discussions of this request, other than the RFI process as outlined below.

2.4. Request for Information

This RFI is issued solely for information and planning purposes. This request for information does not commit the Town to contract for any supply or service whatsoever. The Town is not at this time seeking price proposals and will not accept unsolicited proposals. Not responding to this RFI does not preclude participation in any future RFQ. If a solicitation is released, it is the responsibility of the potential offerors to monitor the Town’s website for additional information pertaining to this requirement. Addenda will be distributed if appropriate, based on submitted questions. There is no pre-informative meeting scheduled.

2.5. Project Overview

The Town wishes to have a consultant on hand to give general advice and to utilize subject matter expertise during the roll out of paid parking management throughout the Town. This consultant would specifically provide detailed information around what would be the best digital product and approach for the implementation. The following represent some details the Town is considering:

§ All access to existing or proposed parking lots and spaces, included in the study, should be controlled by a digital form of payment, and can potentially allow other payment options.

§ All access to existing or proposed parking decks should be controlled by parking control arms and card/code access or digital payment and can potentially allow other payment options.

https://procurement.opengov.com/signup

§ The lots or spaces and decks may also accommodate spaces reserved for businesses that want dedicated spaces for employees or customers. This should also allow for businesses to provide a “token” based system to cover parking should they be a paying or other customer.

§ The Town may wish to reserve the use of some spaces for special events and allow free parking during those events or other times of day.

§ Use of an App via smartphone or other advanced technology should be included and is preferred.

§ It is essential that the Parking Management System and Mobile Payment System be integrated and scalable for future expanded use.

§ The Town wishes for EV charging to be considered as part of study but in a third-party manner and does not wish to be in the business of EV maintenance. This would include separate meters for all systems.

§ The Town is open to areas outside of the sites below being included if the respondent can showcase additional areas for public parking and provide a strategy for how they can be implemented.

Proposed Parking Management Sites

The locations of the proposed parking management system are highlighted below and are generally bound by Center Avenue and Iredell Avenue, Broad Street and Church Street. These sites include both on-street parking and surface parking lots.

2.6. Submittal Requirements

Interested companies shall submit an information package detailing their subject matter expertise.

Information may be provided on separate pages, but responses should include no more than ten (10) additional typed pages. Please number all pages. Longer submissions will be removed from consideration.

Promotional literature, brochures, etc. will be considered as part of the page limit, even if they are sent as a separate file.

Company Information

§ Company Name/Headquarters Mailing Address

§ Contact Name, Telephone, and Email

§ Company Website URL

§ Location of Customer Support Staff

§ Type of Organization (Corporation, Partnership, etc.)

§ How long has the company been in business in its current form?

Company Services

§ Describe your subject matter expertise, your planned approach for this proposed project, identifying potential complications, and how they may be resolved.

2.7. Selection Process

Selection Committee

A Selection Committee will evaluate the information submitted. Interviews with short-listed firms are not anticipated but may be requested.

Public Records

Upon receipt by the Town, your proposal becomes the property of the Town and is considered a public record.

Clarification of Submittal

The Town reserves the right to obtain clarification of any item in a firm’s questionnaire or to obtain additional information.

Conditions and Reservations

A response to this RFI should not be construed as a contract, nor indicate a commitment of any kind. The

RFI does not commit the Town to pay for costs incurred in the submission of a response to this RFI. No recommendations or conclusions from this RFI process concerning your firm shall constitute a right

(property or otherwise) under the Constitution of the United States or under the Constitution, case law, or statutory law of North Carolina. Neither binding contract, obligation to negotiate, nor any other obligation shall be created on the part of the Town unless the Town and your firm execute a contract.

Package Evaluation

The Town has established a committee which will evaluate all submissions and supporting documentation provided. Selected vendors may be asked to meet in person or via digital platform with the committee for oral presentations. On-site meetings are at the sole discretion of the Town, so vendors are encouraged to submit a complete, accurate, and thoroughly detailed information package.

Any costs incurred in preparing or submitting responses are the vendor’s sole responsibility and the Town will not reimburse any costs incurred. The Town reserves the right to distribute a second RFI should it be deemed necessary. The Town reserves the right to waive any minor informality or technicality in questionnaires received.

3. Vendor Submissions

3.1. Respondent Submittals (without Cost)*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

3.2. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* ☐ Please confirm

*Response required