DOTFUEL_BOATS.doc

MaineDOT Specifications

Ferry Service Fuel

COMMODITY ITEM:

Diesel Fuel, Ferry Service

CONTRACT PERIOD:

Date of award to 6/30/11

ESTIMATED GALLONS:

DELIVERY:

FUELING MAINE STATE FERRY SERVICE VESSEL

Schedule

Tuesday Capt. Henry Lee

10:15AM

At Bass Harbor Pen

Time is when vessel arrives at its respective dock. This may vary depending on weather and traffic. There will be changes in schedule from summer to winter as indicated by our Ferry Service Schedule. Notice will be given to fuel supplier in advance of the change over. Trips are occasionally cancelled due to weather and if this occurs on a fueling day the fueling will take place the next day at the same time.

Timing of fuel deliveries is critical in order for us to maintain our ferry schedule for departing times. Therefore deliveries must be on time.

An MSFS line attendant will usually be available to direct the driver. The crew will advise driver on how much is needed and where to connect. All vessels are fueled through a scully fitting.

At times we may need to fuel a spare vessel. This is usually done in conjunction with a regular delivery or may be as a separate delivery to meet the Maine State Ferry Service needs. Each delivery must have a separate ticket. Vessels usually take 1500 to 2400 gallons each week so please have enough on truck that total fueling can be done on delivery time and date. Special deliveries will usually not require that much fuel, but if it does MDOT will notify you for a special load. Occasionally we fuel a vessel while it is at Rockland Marine Shipyard. The Vendor will be notified if this is the case.

Due to Homeland Security rules we may require driver’s names and truck information to be on file. MDOT will have their Security Officer contact the Vendor if need be.

The supplier will be supplying ultra low sulfur off road diesel fuel.

Some other concerns that we have are that we run 363 days a year. When a fueling day falls on a Holiday we will have to plan accordingly for either next day delivery or to make a Holiday delivery.

Whenever possible deliveries shall include a legible metered delivery ticket which has been processed through a meter certified and sealed by the State of Maine, Department of Weights and Measures, and stamped with quantities, location, time (A.M/P.M.) date, driver and product. When bulk deliveries are made the driver shall stick the tank before and after product is delivered and enter the readings onto the delivery ticket. A copy of the delivery ticket, signed when possible by both the driver and a person from the receiving facility, should be left at the location receiving the fuel.

The Contractor shall FAX to the number below or email to the people below, as shown under invoicing section, delivery slips within 24 to 36 hours after the delivery. Delivery slips must include the location where delivery was made, the product(s) delivered, the blended percentages, the number of gallons delivered, and the rack price or prices for blended fuels.

INVOICING: An invoice for delivery must be mailed, and emailed or FAXED to:

Maine Department of Transportation

Fleet Services

ATTN: Fuel Services

26 State House Station

Augusta, ME 04333-0026

E-mail: WJE.Allen@maine.gov and Kelly.J.Long@maine.gov FAXED to 207-287-2543

All invoices will include the purchases Master Agreement (Contract) number.

All invoices will be submitted within 36 hours of delivery. Only original invoices will be paid. Statements will not be accepted for payment. There will be one invoice with a delivery ticket # to be paid for each delivery.

Delivery of any fuel that does not meet the specification required may result in cancellation of the contract.

The Department may spot test any product supplied to verify quality.

QUANTITIES: Estimated quantities supplied with this request are based on a 12 month average usage and should be used only as a basis of estimation.

Quarterly Reporting: The Contractor will provide the Division of Purchases with a quarterly summary report including contract year to date totals of actual deliveries made to all accounts during the previous quarter. Reports are due 15 days after the end of each quarter.

TECHNICAL SPECIFICATIONS

ULTRA LOW SULFUR DIESEL FUEL 15PPM

Cetane minimum

Water and sediment

.05% maximum

Ash

.003% max preferred, not to exceed .01% max

Sulfur

.05% maximum

API gravity

34-36

Water and sediment % volume .025% maximum

BTU content

138,000/gal. minimum

Carbon residue on 10% bottoms 0.010% maximum

Bacteria and fungus

0 CFU/ml.

Cloud point and pour point must be appropriate for the geographical area where the fuel will be used by the Department, for the season of year and ambient air temperature according to A.S.T.M. D975 as a minimum.

Percentage blend of winter fuel must be specified on the delivery ticket at time of delivery in addition to the listed requirements. The finished product shall exhibit good filterability and shall be essentially free of all foreign contaminants including, but not limited to, soaps, gels, emulsive materials and reactive materials such as metals and inorganic basic or acidic compounds.

PRICE QUOTATION RESPONSE FORM

SIX-MONTH DEPARTMENT OF TRANSPORTATION FUEL CONTRACT

Name of Company: ____________________________________Phone: _____________

Address: _____________________________________________

OPIS Rack Location

Date of Quote

12/21/2010 OPIS Rack price per gallon

Mark-up Price per gallon

Transportation cost per gallon

Total fixed margin price per gallon

Total Delivered Price

Lock in Price as of 12/21/2010

The undersigned is authorized by the above named company to submit this price quote and agrees to abide by the guidelines outlined in the request for price quotation.

Signed: _____________________________________________ Date: _____________

Title: _______________________________________________

Fuel Bids Package

Revised 2007/TLD