DOT-ITB-26_5003-ELC Complete.pdf

ITBSHELL.SERVICES 8/29/2025

State of Florida Department of Transportation

INVITATION TO BID

Districtwide Commercial Electrical Services

DOT-ITB-26-5003-ELC

District Five

719 S. Woodland Boulevard DeLand, Florida 32720-6834

State of Florida

District Five 719 S. Woodland Bouleverd DeLand, Florida 32720-6834

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D5.ProcurementQuestions@dot.state.fl.us

Bid Number: DOT-ITB-26-5003-ELC

Title: Districtwide Commercial Electrical Services

Bid Due Date & Time (On or Before): See Introduction Section 2) Timeline

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below e-mail to D5.ProcurementQuestions@dot.state.fl.us

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: __________________________________________________

For further information on this process, e-mail: D5.ProcurementQuestions@dot.state.fl.us

Form No. 1 https://vendor.myfloridamarketplace.com/

DOT-ITB-26-5003-ELC Form No. 2

BID PRICE PROPOSAL

DOT-ITB-26-5003-ELC

Districtwide Commercial Electrical Services

Note: The estimated number of hours listed in Items 1 and 2 ("50 Hours") is an estimate for bidding purposes only.

The selected Contractor will be paid for Services actually performed pursuant to a request from the Department.

CONTRACT TERM PRICING

ITEM 1

Hourly Labor Rates — Regular time — 7:30 am to 5:00 pm, Eastern Time on Business Days.

Position Description Estimated Hours Hourly Rate Total

(Estimated Hours x Hourly Rate)

Master Electrician 50 $ $

Electrician Journeyman 50 $ $

Electrician Helper 50 $ $

Total Amount $

ITEM 2

Hourly Labor Rates — Overtime - 5:00 pm to 7:30 am, Eastern Time, Monday — Friday, Weekends and Holidays Charge is not to exceed one and one-half times the labor rate for work performed during regular hours.

Position Description Estimated Hours Hourly Rate Total

(Estimated Hours x Hourly Rate)

Master Electrician 50 $ $

Electrician Journeyman 50 $ $

Electrician Helper 50 $ $

Total Amount $

Grand Total (Total of Item 1 + Item 2) $

*The Department reserves the right to correct Total Cost Amounts of items 1 and 2, and the Grand Total if calculated improperly.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d. The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

DOT-ITB-26-5003-ELC Form No. 2

ACKNOWLEDGEMENT:

I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Bidder: ____________________________________________________ FEID# ______________________________

Address: ______________________________________City, State, Zip: ____________________________________

Phone: ________________________________ E-mail: _________________________________________________

Authorized Signature: _____________________________________Date: __________________________________

Printed/Typed: _____________________________________ Title: _______________________________________

Florida Statutes:

287.135

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

VENDOR CERTIFICATION REGARDING

SCRUTINIZED COMPANIES LISTS

375-030-60

PROCUREMENT

OGC – 08/25

Respondent Vendor Name:

Vendor FEIN:

Vendor’s Authorized Representative Name and Title:

Address:

City: State: Zip:

Phone Number:

Email Address:

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By:

who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title:

Date:

DOT-ITB-26-5003-ELC Form No. 3

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No: DOT-ITB-26-5003-ELC

Financial Project No(s): 243376-1-A1-02

Project Description: Districtwide Commercial Electrical Services

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

Form No. 4

PUR 1355 (10/23) Page 1 of 1 Rule 60A-1.020, F.A.C.

FOREIGN COUNTRY OF CONCERN ATTESTATION

(PUR 1355)

This form must be completed by an officer or representative of an entity submitting a bid, proposal, or reply to, or entering into, renewing, or extending, a contract with a Governmental

Entity which would grant the entity access to an individual’s Personal Identifying Information.

"#/*2#+*5'& 2'0,1 31'& )'0'*- )#4' 2)' &'(*-*2*.-1 #1%0*$'& *-6Rule 60A-1.020, F.A.C.

____________________________________ is not owned by the government of a Foreign a Foreign Country of Concern, and the government of a Foreign Country of Concern does not have a Controlling Interest in the entity.

Under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Printed Name: __________________________

Title: __________________________________

Signature: ______________________________ Date: _______________

Name of Entity Country of Concern, is not organized under the laws of nor has its Principal Place of Business in

DOT-ITB-26-5003-ELC Form No. 5

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified, licensed electrical service contractors to establish a contract to provide on-call repair services across District-owned and operated facilities. It is anticipated that the term of the contract will begin on or about November 1, 2025.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the Invitation to Bid, including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

ADVERTISEMENT DATE September 25, 2025

DEADLINE FOR ALL QUESTIONS October 7, 2025 10:00 am

POSTING OF ALL QUESTIONS AND ANSWERS October 9, 2025 4:00 pm

BIDS DUE (ON OR BEFORE) October 14, 2025 10:00 am

PUBLIC OPENING October 14, 2025 11:00 am

SELECTION COMMITTEE MEETING TO October 20, 2025 9:30 am

DETERMINE INTENDED AWARD

POSTING OF INTENDED DECISION/AWARD October 20, 2025 2:00 pm

3) PUBLIC MEETING AGENDAS

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

Selection Committee Meeting:

Opening remarks - Approx. 2 minutes by Department Procurement Office personnel.

Public input period – To allow a reasonable amount of time for public input related to the ITB Solicitation Summarize - Price Proposal Scores Announce - Anticipated Award decision(s) Adjourn meeting

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771

(TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE SYSTEM

BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY BE CONSIDERED NON-RESPONSIVE

(see Special Condition 20). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline.

The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

All Questions should be submitted to: D5.ProcurementQuestions@dot.state.fl.us.

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

6) INTENDED AWARD

The Department intends to award this contract to the responsive and responsible bidder that submits the lowest responsive bid.

7) PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

8) QUALIFICATIONS

8.1 GENERAL

Vendor must meet the following minimum qualifications:

8.2 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

8.3 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

9) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

10) LIABILITY INSURANCE

No general liability insurance is required.

11) PERFORMANCE BOND

A Performance Bond is not required for this project.

12) METHOD OF COMPENSATION

Details of the Method of Compensation are described in Exhibit “B” Method of Compensation is attached hereto and made a part hereof.

13) CONTRACT DOCUMENT

PURCHASE ORDER

The MyFloridaMarketPlace “Purchase Order Terms and Conditions” and the Department’s “Purchase Order Terms & Conditions” are referenced or attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of each Purchase Order issued for this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

14) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

15) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

16) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

17) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

If the Department determines the Vendor submitted a false certification under Section 287.135 , Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 , Florida Statutes, or maintain the Contract if the conditions of Section 287.135 , Florida Statutes are met.

18) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60

19) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

20) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this Invitation to Bid in accordance with all requirements of this Invitation to Bid. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

21) BID PRICE PROPOSAL

The bidder must use the attached Bid Sheet to submit its bid. The Bid Sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid price proposals and other documentation submitted in response to this solicitation must be executed and submitted according to the instructions in Special Condition 26

22) ESTIMATED QUANTITIES

The Department anticipates purchasing the estimated quantities shown on the bid sheet(s), for a one (1) year period of any contract resulting from this bid. The estimated quantities are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be authorized under this contract. The Vendor(s) shall supply, at bid prices, the actual quantities authorized regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

23) IDENTICAL PRICING

In the event the Department receives identical pricing or scoring from multiple vendors that would tie the awarded vendor; the Department may, at its discretion, award to all responsive tied vendors or reject all.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes.

Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Invitation to Bid, Number DOT-ITB- 26-5003-ELC - Confidential Material". The Bidder must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Bidder asserts to be exempt from public disclosure and placed elsewhere in the bid will be considered waived by the Bidder upon submission, effective after opening.

26) ELECTRONIC SUBMISSION OF PROPOSALS:

Electronic Bid Submittals

Please follow the below instructions for the submittal of electronic bids, failure to do so, may result in your bid being found non-responsive. Non-responsive replies will not be evaluated.

a) Subject line must show: DOT-ITB-26-5003-ELC

b) Email shall contain one file attachment marked as the following: DOT-ITB-26-5003-ELC Vendor

Name

c) Bid Submittal

d) Documents shall be submitted in portable document format (PDF) and have a size limit of 25MB.

e) The body of the email shall not contain any information

f) Bids shall be submitted to: D5.Purch@dot.state.fl.us

It is the bidder’s responsibility to assure that the bid is delivered to the proper place on or before the Bid Due date and time (See Introduction Section 2 Timeline). Bids which for any reason are not so delivered, will not be considered.

27) MODIFICATIONS, RESUBMITTAL AND WITHDRAWAL

Bidders may modify submitted bids at any time prior to the bid due date. Requests for modification of a submitted bid shall be in writing and must be signed by an authorized signatory of the bidder. Upon receipt and acceptance of such a request, the entire bid will be returned to the bidder and not considered unless resubmitted by the due date and time. Bidders may also send a change in a sealed envelope to be opened at the same time as the bid. The ITB number, opening date and time should appear on the envelope of the modified bid.

Upon receipt of bidder’s submittal to D5.Purch@dot.state.fl.us, an automatic email reply will be sent. If you submit a bid, but if you do not receive the automatic reply, please reach out to Ron Critchley at 386-943-5513

28) POSTING OF INTENDED DECISION/AWARD

28.1 - General:

The Department’s decision will be posted on the Florida Vendor Information portal, at https://vendor.myfloridamarketplace.com/, on the date in the Timeline, and will remain posted for a period of seventy-two (72) hours. Any bidder who is adversely affected by the Department's recommended award or intended decision must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after posting of the Intended Award, (the notice of protest may be Faxed to 850-414-5264), and mailto:D5.Purch@dot.state.fl.us mailto:D5.Purch@dot.state.fl.us

2. A formal written protest and protest bond in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed. At the time of filing the formal written protest, a bond (a cashier’s check or money order may be accepted) payable to the Department must also be submitted in an amount equal to one percent (1%) of the estimated contract amount based on the contract price submitted by the protestor.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

28.2 - Inability to Post:

If the Department is unable to post as defined above, the Department will notify all bidders by electronic notification on the Florida Vendor Information portal (see special condition 29.1, above) and/or telephone.

The Department will provide notification of any future posting in a timely manner.

28.3 - Request to Withdraw Bid:

Requests for withdrawal will be considered if received by the Department, in writing, within seventy-two

(72) hours after the bid opening time and date. Requests received in accordance with this provision will be granted by the Department upon proof of the impossibility to perform based upon obvious error on the part of the bidder. Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.

29) AWARD OF THE CONTRACT

Services will be authorized to begin when the Vendor receives the following document(s), as appropriate, indicating the encumbrance of funds and award of the contract:

a) A Purchase Order issued by the Department.

30) RENEWAL

Upon mutual agreement, the Department and the Contract Vendor may renew the Contract for a period that may not exceed 3 years or the term of the original contract, whichever is longer. The renewal must be in writing and signed by both parties, and is subject to the same terms and conditions set forth in the initial contract and any written amendments signed by the parties. Any renewal shall specify the renewal price, as set forth in the solicitation response except that an agency may negotiate lower pricing. Renewal is contingent upon satisfactory performance evaluations and subject to the availability of funds.

31) ATTACHED FORMS

Registration Form, Form No.1.

Bid Price Proposal, Form No. 2.

Vendor Certification Regarding Scrutinized Companies Lists, Form No.3.

E-Verify Form, Form No. 4.

PUR 1355, Form No. 5

32) TERMS AND CONDITIONS

32.1 General Contract Conditions (PUR 1000)

The State of Florida’s General Contract Conditions are outlined in form PUR 1000, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1000 form where applicable.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 8(a), Dispute Resolution - PUR 1000 Paragraph 5(l), PRIDE – PUR 1000, when federal funds are utilized.

32.2 General Instructions to Respondents (PUR 1001)

The State of Florida’s General Instructions to Respondents are outlined in form PUR 1001, which is a downloadable document incorporated into this Invitation to Bid (ITB) by reference. Any terms and conditions set forth in this ITB document take precedence over the PUR 1001 form where applicable.

http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf

The following paragraphs do not apply to this Invitation to Bid:

Paragraph 3, Electronic Submission – PUR 1001 Paragraph 4, Terms and Conditions – PUR 1001 Paragraph 5, Questions – PUR 1001

32.3 MFMP Purchase Order Terms and Conditions

All MFMP Purchase Order contracts resulting from this solicitation will include the terms and conditions of this solicitation and the State of Florida’s standardized Purchase Order Terms and Conditions, which can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_custo mers/po_terms_conditions Section 8(B), PRIDE, is not applicable when using federal funds.

33) ORDER OF PRECEDENCE

All responses are subject to the terms and conditions of this solicitation, which, in case of conflict, shall have the following order of precedence listed:

Special Conditions Exhibit “A” Scope of Services

Bid Price Proposal, Form No. 2 MFMP Purchase Order Terms and Conditions

34) ANTITRUST VIOLATOR VENDOR LIST

Pursuant to Section 287.137(2)(a), Florida Statutes, a person or an affiliate who has been placed on the antitrust violator vendor list following a conviction or being held civilly liable for an antitrust violation may not submit a bid, proposal, or reply for any new contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply for a new contract with a public entity for the construction or repair of a public building or public work; may not submit a bid, proposal, or reply on new leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a new contract with a public entity; and may not transact new business with a public entity.

http://www.dms.myflorida.com/content/download/2933/11777/1000.pdf http://www.dms.myflorida.com/content/download/2934/11780/1001.pdf https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/po_terms_conditions https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/po_terms_conditions

35) PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING

Pursuant to Section 287.05701, Florida Statutes, an awarding body may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is a responsible vendor, and an awarding body may not give preference to a vendor based on the vendor’s social, political, or ideological interest.

36) CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED

The Proposer must submit, with its Proposal, a completed Foreign Country of Concern Attestation (PUR 1355) (Form 6). Form 6 must be completed by an officer or representative of the Bidder on behalf of the Bidder.

37) AFFIDAVIT REGARDING LABOR AND SERVICES

Prior to contract execution, extension or renewal, the Department shall notify the Contract awardee of the need to download, complete, and submit the FDOT form, Affidavit Regarding Labor and Services, No. 375- 030-31. Please have the form signed and notarized and send a scanned copy to the Department. The nongovernmental entity (Contract awardee) must maintain the original copy in accordance with other provisions of this Agreement or Contract, and in accordance with Florida law.

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EXHIBIT “A”

SCOPE OF SERVICES

DISTRICTWIDE COMMERCIAL ELECTRICAL SERVICES

COMMERCIAL ELECTRICAL SERVICES

THREE PHASE, HIGH VOLTAGE, LOW VOLTAGE, BREAKER PANELS, AND FIBER

OPTIC

Primary service locations include the District Office in DeLand, the Operations Centers in Orlando, Ocala, Oviedo, Sanford, Deland, Leesburg, Cocoa, and

Rockledge.

1. OBJECTIVE:

The Florida Department of Transportation (FDOT), District 5, is seeking Bids from qualified, licensed electrical service contractors to provide on-call repair services across District-owned and operated facilities. The intent of this Scope of Service (SOS) is to establish reliable, timely, and code-compliant electrical maintenance and repair support, ensuring safe and continuous facility operations.

2. SCOPE of WORK

The Contractor shall provide Electrical Contracting Services for Facilities Management (FM) upon request. All requested Services will be provided at the District Five owned and operated facilities located at Sites found in Section #4. The Contractor shall provide all materials and labor necessary to perform the requested Electrical Contracting Services including maintenance, repair, renovations, installation, or the alteration of current systems.

The Contractor will be contacted periodically by the Facilities Management.

A. Electrical services

a. Electrical services encompass a wide range of tasks related to the installation, maintenance, and repair of electrical power, communications, lighting, and control systems. From single up to 3 phase.

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b. Installation and construction.

c. Designing and installing electrical systems in commercial and industrial settings.

d. Wiring and rewiring, including installing new circuits and upgrading older systems.

e. Installing and connecting electrical fixtures, outlets, switches, and other components.

f. Installing specialized systems like fire alarm systems, intelligent transportation systems, and data communication systems.

g. Installing renewable energy systems like solar panels.

h. Maintenance and repair.

i. Troubleshooting and diagnosing electrical problems.

j. Repairing or replacing faulty wiring, outlets, fixtures, and other electrical components.

k. New 120V, 277V, and 480V lighting and power circuits.

l. Inspecting/repair/replace electrical components such as transformers and circuit breakers.

m. Capable of servicing 24V to 480V systems, automatic transfer switches, transformers, branch, and main distribution panels.

n. Performing electrical safety inspections and ensuring compliance with codes and regulations.

o. Addressing issues with electrical panels, lighting systems, and other equipment.

p. Installation and wiring of commercial garage door control.

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q. Electrical build-out work per attached electrical drawings including panel upgrades, systems interconnection, and equipment terminations associated with control room, server room, emergency lighting, and mechanical loads.

i. All work shall comply with the latest edition of the Florida Building Code, National Electrical Code (NEC), and OSHA safety standards.

ii. All work must be quoted and approved in writing by the FDOT

Facilities Manager or delegated team members prior to commencement. Emergency work may proceed immediately to protect life, safety, or facility operations, but must be reported to FDOT within 24 hours and a quote submitted for post-approval.

3. CONTRACTOR

A. Electrical Service Contractor shall provide all labor, materials, tools, transportation, supervision, and equipment necessary to perform a full range of commercial and industrial electrical repairs including, but not limited to:

B. Respond according to the following categories:

a. Routine Repairs – within 3 business days

b. Urgent Repairs – within 24 hours

c. Emergency Repairs – within 4 hours (including nights/weekends/holidays)

4. DISTRICT 5 FACILTITIES SITE LOCATIONS:

a. D5 District Office 719 S. Woodland Blvd., DeLand, FL 32720

b. DeLand Operations 1650 N. Kepler Road, DeLand, FL 32724

c. Leesburg Operations 1405 Thomas Avenue, Leesburg, FL 34748

d. Ocala Operations 627 NW 30th Avenue, Ocala, FL 34475

e. Orlando Operation 420 W. Landstreet Road, Orlando, FL 32824

f. Oviedo Operations 2400 Camp Road, Oviedo, FL 32765

g. Brevard Operations 555 Camp Road, Cocoa, FL 32927

h. Rockledge Office 4150 S. Fiske Boulevard, Rockledge, FL 32955

i. Regional Transportation Management Center (RTMC) 4975 Wilson Road, Sanford, FL 32771

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5. REPAIRS:

a. For any repairs required beyond the normal, the Electrical Contractor may provide a written price quote to the local Facilities Manager/ Supervisor that states the hourly rate for all personnel, including but not limited to the journeyman and apprentices, the cost of the replacement part and shipment charges (if any), for all repairs to be performed to the Department’s Electrical systems.

6. WORK SITE CONDITION:

a. During the course of work, the Electrical Contractor shall work with

Department Representatives to identify on-site locations for the Staging of Material as well as trash clean up and disposal needs. The Contractor shall be responsible to maintain these areas in a neat, orderly, and safe fashion during the entire project.

7. DEFNITIONS:

In this SOS, the following terms will be defined as set forth below:

a. Business Days — Monday through Friday, inclusive, except for State government holidays.

b. Business Hours — Monday through Friday, 7:30 AM to 5:00 PM (ET).

c. Purchase Order (PO) — The agreement between the Department and the Contractor.

d. Electrical Contracting Services (Services) — Services for the installation, repair, alteration, addition to, maintenance, or design, in compliance with law, of electrical wiring, fixtures, appliances, apparatus, raceways, conduit, or any part thereof, which generates, transmits, transforms, or utilizes electrical energy in any form, in compliance with applicable plans, specifications, codes, laws, and regulations.

e. Emergency — Any condition determined by the Department to be a threat to the health, welfare, or the safety of people and/or property, or a condition that will affect the essential needs of the FM, including but not limited to providing trainings, access to meals, and hot water.

f. Facility Management (FM)- The Department ensures the functionality, safety, comfort, and efficiency of the built environment. It encompasses a wide range of services, including maintenance, security, space utilization, energy management, and support for occupant needs, all with the goal of supporting an organization’s primary goals and enhance the quality of life for building occupants.

g. Not-To-Exceed Quote (Quote) — A quote submitted by the Contractor to the Department for Services that (i) states the estimated number of labor hours; the number of, and position descriptions for, required personnel together with their corresponding Hourly Labor Rates;

Page | 5 all estimated Reimbursable Costs; and the estimated total price; and (ii) limits the final total price for requested Services to the estimated total price stated on the quote.

8. CONTRACTORS RESPONSIBILITIES

Deliverable - Electrical Contracting Services: The Contractor shall provide all materials and labor necessary to perform any Services requested by the Department. Such Services may include, but not be limited to, renovations; repairs; and installation or alteration of commercial/industrial electrical systems. Specific Services related to this Deliverable and PO in an approved and authorized Quote must be provided periodically during the PO term by the Contractor upon request by the Department. All Services provided by the Contractor must be performed in compliance with the standards of the electrical contracting industry and to the complete satisfaction of the Department. The Contractor must maintain and provide a copy of any current licenses that are required to perform these Services. The Contractor must adhere to the requirements set forth below for any work performed pursuant to this PO.

Upon request by the manager for Services to be performed at the FM Facilities, the Contractor must:

a. Respond to the Service request as follows:

i. For all non-Emergency Service requests, provide a call-back to the CM within four (4) Business Hours of receiving a call from the Department.

ii. Provide a written Quote for non-Emergency Services within two (2) Business

Days after receiving a Service request from the manager.

iii. Upon receipt of a Quote for Emergency and non-Emergency Services, the FM will give approval via email to the Contractor indicating that work may begin. The Department may provide verbal approval for Emergency Services that will be followed by an approval email to be sent by the manager.

b. Provide written Quotes for requested Services, in accordance with the following requirements:

i. The Quotes must include the estimated number of hours; the agreed-upon Hourly

Labor Rate; the number of, and position description for, the Contractor's assigned personnel; the estimated total price; and estimated material costs.

ii. Any Quote for Services to be performed outside normal Business Hours must be based on the agreed-upon Hourly Labor Rates — Overtime rate stated in Attachment 2, Price Proposal.

iii. The Contractor must obtain all the required information to prepare an accurate quote.

iv. All Quotes must be prepared and submitted in good faith, reasonable, and in conformity with commonly accepted electrical contracting industry practices. The repeated submission of Quotes determined by the manager to be unreasonable may, at the Department's discretion, result in the termination of the PO.

v. Quotes must not include any terms and conditions that supersede, conflict with, materially change, or propose to negotiate, the terms and conditions of the PO..

vi. Any Quote submitted by the Contractor must be approved in writing by the manager before the Contractor schedules and begins performing the requested Services. Only the manager's written approval of the Quote, which may be

Page | 6 communicated by email, shall authorize the Contractor to provide the requested Services.

vii. Quotes may be amended or revised to reflect any necessary changes to requested Services that are mutually agreed-upon by the Contractor and the Department. Any revised Quote must be submitted to the manager for approval and authorization.

c. Schedule requested Services in accordance with the following requirements:

i. Upon authorization by the Department, the Contractor must contact the manager to schedule the requested Services. The performance of Services must be scheduled, in collaboration with the manager, in a manner that minimizes interference with the FM’s operations.

ii. The Department may, on occasion, require the Contractor to concurrently perform Services related to more than one (1) Quote. The Contractor must have sufficient resources to, and must, concurrently perform these Services.

iii. If scheduled non-Emergency services require re-scheduling, the Contractor must provide a new, mutually agreed-upon work schedule within twenty-four (24) hours.

d. Perform the requested Services in accordance with the following requirements:

i. Prior to commencing the delivery of non-Emergency Services, the Contractor must schedule to meet the manager at the Facility when the Contractor arrives to perform any scheduled Services, unless otherwise notified by the Department.

ii. For non-Emergency Services, the Contractor must arrive at the Facility ready to perform any work, as scheduled, unless otherwise mutually agreed upon by the Contractor and the manager.

iii. The Contractor must provide all necessary materials and labor to perform the Service being provide.

iv. All Contractor personnel assigned to perform work at the Facility must:

a) act in a professional and workmanlike manner;

b) be attired in manner that clearly and conspicuously identifies the Contractor's or subcontractor's name (i.e., uniformed);

c) maintain good order and discipline at all times; and

d) be adequately monitored and supervised.

v. All Services provided by the Contractor shall conform to the most current Florida Building Code and the Volusia County Building Code and shall be inspected by County officials as required by applicable State of Florida Building Codes.

vi. The Contractor shall be responsible for obtaining all permits and inspections that are required for Services performed by the Contractor.

vii. Upon completion of any work, the Contractor must clean up and remove all remaining materials, rubbish, waste, dirt, or debris related to any Services provided. Except for any alterations made necessary by the Services provided, the Contractor must restore areas of the FM facility affected by any work to the condition these areas were in before work began.

9. DEPARTMENT’S RESPONSIBILITIES:

a. The manager will be available for consultation throughout the term of the PO and will be on-site at the facility site when Contractor arrives to perform any scheduled Services, unless otherwise determined by the Department. The Department reserves the right to

Page | 7 allow other Department personnel to represent the manager for on-site meetings as needed.

b. During the PO term, the manager will conduct monitoring of the Contractor's work performance and compliance with the PO terms on a continual basis and will provide feedback to the Contractor when necessary.

c. The manager will inspect all Services performed by the Contractor pursuant to Section 4.

Contractor Responsibilities, above, for acceptance within fifteen (15) calendar days after work has been completed. The Department will only issue payment for Services that have been accepted by the manager.

d. The Department will review the Contractor's invoices for accuracy and thoroughness and process them for payment pursuant to section 215.422, Florida Statutes.

Miscellaneous Contract Terms.

a. Termination for…