DOT-ITB-25-2010-JB Addendum 1.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1109 South Marion Avenue Lake City, FL 32025-5874

JARED W. PERDUE, P.E.

SECRETARY

Improve Safety, Enhance Mobility, Inspire Innovation www.fdot.gov

DISTRICT TWO

PROCUREMENT OFFICE

ADDENDUM 1

DOT-ITB-25-2010-JB

Chiefland Maintenance Employment Services

Addendum No. 1 hereby incorporates the following:

1. Provides Answers to Questions received.

The Bidder must acknowledge receipt of this Addendum by completing and returning to the Procurement Office with its bid package by or before the time and date of the bid opening. Failure to do so may deem the Bidder non-responsive.

Company Name

Signature

Date

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Note: All written questions are reproduced in the same format as submitted by the Respondent.

Question Answer

1. What is the historical annual spending and usage on the previous iteration of this project?

1. YR1-$171,369.38, YR2-$141,918.77 (annual spending)/Used to supervise manual labor workforce for FDOT maintenance activities

2. Who are the incumbent vendors and what are their mark-ups?

2. Sunshine Enterprise USA (incumbent vendor)/25% markup

3. What is the expected, or anticipated, spending and usage during the one-year term of the awarded contract?

3. $250,000 (annual spending)/Used to supervise manual labor workforce for FDOT maintenance activities

4. Could you share the expected staffing volumes and duration for each position throughout the contract?

4. Up to five (5) positions were on the previous contract (based on contract funding)

5. Are there any specific compliance, safety, or training requirements staff must meet before starting?

5. Yes – Refer to the Scope of Services under Section “V. Classification” of the contract documents for specific compliance, safety, or training requirements

6. What format and process should we follow for submitting time sheets, approvals, and invoices?

6. Timesheets are submitted weekly by email, invoices and reimbursements are submitted monthly by email, and approvals for various items are normally handled by email (see Scope of Services under Section “II”)

7. What is the expected timeline for on-boarding, and will FDOT assist with covering background checks or drug screening costs?

7. See Scope of Services under Section “III. Vendor Requirements” for background check requirements, etc. which are the responsibility of the Vendor (costs, time, etc.)

8. Are there any penalties or performance measures related to staffing shortages or delays?

8. No. See Scope of Services under Section “III.

Vendor Requirements” for possible liquidated damages assessment to the Vendor

9. What would be the number of awards you intend to give (approximate number)?

9. Contract will be awarded to one Vendor with possible three-year renewal

10. What is the work location of the proposed candidates?

10. Chiefland, Florida

11. Is this a new contract or are there any incumbents? If there is an incumbent, could you please let us know the incumbent name and pricing and are the incumbents eligible to submit the proposal again?

11. Current Vendor is Sunshine Enterprise USA (incumbent vendor)/25% markup. Yes, the incumbent vendor is eligible to submit again

12. Are there any pain points or issues with the current vendor(s)?

12. No

13. Could you please share the previous spending on this contract, if any?

13. YR1-$171,369.38, YR2-$141,918.77 (annual spending)/Used to supervise manual labor workforce for FDOT maintenance activities

14. Is there any mandatory subcontracting requirement for this contract? If yes, Is there any specific goal for the subcontracting?

14. No mandatory subcontractor requirement – refer to the contract documents

15. How many positions were used in the previous contract (approximate)?

15. Up to five (5) positions were on the previous contract

16. How many positions will be required per year or throughout the contract term?

16. Up to five (5) positions (based on contract funding)

17. If the resources we provide at the time of proposal submission are not available at the time of a potential contract award could vendors replace them with equally qualified resources?

17. No resources required at the time of the contract proposal submission. All positions/personnel hired by this contract will be reviewed / approved by

FDOT

18. Can we provide hourly rate ranges in the price proposal?

18. Hourly rates for the various positions are listed in the contract

19. Is it entirely onsite work or can it be done remotely to some extent / Does the services need to be delivered onsite or is there a possibility for remote operations and performance?

19. All work is completed onsite – no remote work available on this contract

20. Are resumes required at the time of proposal submission? If yes, Do we need to submit the actual resumes for proposed candidates or can we submit the sample resumes?

20. No resumes required at the time of the contract proposal submission

21. 1. What is the estimated budget for this solicitation? If unknown, could you provide details of previous spending for similar services?

21. $250,000 (annual spending)/Used to supervise manual labor workforce for FDOT maintenance activities. Previous spending: YR1-$171,369.38, YR2-$141,918.77 (annual spending)

22. 2. Is this a new or old project? If old, could you please share with us the incumbent details and their pricing.

22. Sunshine Enterprise USA (incumbent vendor)/25% markup

23. 3. Apart from the end of tenure, is there any other reason to release this solicitation?

Are there any pain points?

23. No

24. 4. Is it mandatory to subcontract? If yes, then what is the goal percentage for subcontracting?

24. No mandatory subcontractor requirement – refer to the contract documents

25. 5. Could you clarify if the vendor's "Minimum Qualifications Statement" needs to be mentioned only on the provided sheet?

Could you please allow us to provide qualifications in another word document?

25. Yes, using another word document is acceptable.

26. 6. As mentioned on page no. 11 , section 22, Bid Sheet, “The bidder must use the attached Bid Sheet to submit its bid. The Bid Sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in a sealed envelope. Indicate the bid number, with the time and date of the bid opening, on the envelope used to return the bid.” Could you please clarify if the Bid Sheet must be submitted as a hardcopy response, or if electronic submission is also acceptable?

26. Electronic Submission is acceptable.

27. 7. As mentioned on page no. 12, “Electronic Submission of the Proposal” , it is stated that we need to send our response electronically. Could you please confirm

27. Either is acceptable, but electronic is preferred.

whether the Bid Sheet needs to be submitted both electronically and as a hardcopy, or if electronic submission alone is sufficient?

28. 8. As mentioned on page 21, section V “Classifications” could you please clarify whether the specified salary range refers to the Pay Rate or the Bill Rate?

28. The salary range listed in Section V Classifications is the pay rate of the experience of the employees hired by the Contractor.

29. 9. As mentioned on page no. 6, “ Special Conditions” Pt.2 “Florida Department of Financial Services (DFS) W-9 REQUIREMENT”, could you please confirm if the W-9 form needs to be submitted before the response submission? If so, should we include a screenshot as proof within our response?

29. Bidder would need to have a valid W9 on file with the State. W9 is not required to be submitted as part of the bid.

30. 10. As mentioned on page no. 8, “Intended Award” , could you please confirm if the prime contractor must be an MBE, or if this requirement can be fulfilled through subcontracting to an MBE?

30. Prime contractor must be registered as MBE for that to be applicable.

31. 11. Please clarify what is Financial Project No. , that is mentioned in E-Verify form?

31. Top portion of E-Verify form is not required to be filled out by bidder.