DOS-RFP-24.25-004 Addendum #2 - FINAL.pdf

DOS-RFP-24/25-004 Addendum No. #2 Page 1 of 4

Request For Proposal Addendum Acknowledgement Form

Department of State

R.A. Gray Building

500 South Bronough Street, Room 428

Tallahassee, Florida 32399-2150

SOLICITATION TITLE: SOLICITATION NO:

Florida Memory Elastic Search

DOS-RFP-24/25-004

Proposals DUE:

8/30/2024

(Eastern StandardTime) and may not be withdrawn within: 180 Days after such date and time.

ADDENDUM NO.: #2 DATE: 8/15/2024

This Addendum Acknowledgement Form shall be signed an authorized company representative, dated and returned with the proposal.

This Addendum now becomes a part of the original RFP. RESPONDENT NAME:

RESPONDENT MAILING ADDRESS:

CITY – STATE – ZIP: *Authorized Representative’s Signature

PHONE NUMBER:

TOLL FREE

NUMBER:

*Name and Title of Authorized Representative

FAX NUMBER:

EMAIL ADDRESS: *This individual must have the authority to bind the

Respondent.

FEID NO.:

TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc.):

Date:

DOS-RFP-24/25-004 Addendum No. #2 Page 2 of 4

RON DESANTIS

Governor

CORD BYRD

Secretary of State

ADDENDUM NO. 2 TO THE FOLLOWING

REQUEST FOR PROPOSAL

FLORIDA MEMORY ELASTIC SEARCH

SOLICITATION NO.: DOS-RFP-24/25-004

Date: August 26, 2024

To: Prospective Respondents to Solicitation No.: DOS-RFP-24/25-004

From: David Shufflebotham, Procurement Officer

Subject: Selection Methodology

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES (F.S.) (AS ALTERED BY SUBBSECTION 110.123(3)(D)4, F.S.), OR

FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE

TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS

UNDER CHAPTER 120, F.S.

This Addendum includes the following:

1. Section 6.2 Evaluation Criteria. See the strikethrough/underline change below:

DOS-RFP-24/25-004 Addendum No. #2 Page 3 of 4

EVALUATION CRITERIA

Categories Technical Score

Vendor Experience

The experience and ability to fulfill the proposed approach will be evaluated according to the company profile, and qualifications, and litigations sections under Tab 1 of the Technical Response. Each

Respondent must have at a minimum of two (2) years’ experience in performing the work described in this RFP.

50 Maximum points

(per evaluator)

Excellent – 50; Good – 40; Adequate – 30; Poor – 20;

Unsatisfactory – 10; Not Addressed – 0

Past Performance

The Respondent shall provide examples of their previous work similar to the commodities or services stated in this RFP. completed security assessment reports related to the Restricted Scope of

Work.

50 Maximum points

(per evaluator)

Technical Approach

50 Maximum points

(per evaluator)

The Respondent must explain the approach, capabilities, and methods it proposes to use to accomplish the tasks in the as described in this RFP outlining specific details as to how the work will be accomplished. The Respondent should identify any safety concerns and how it will address those issues. Any specific techniques it will use should also be provided.

DOS-RFP-24/25-004 Addendum No. #2 Page 4 of 4

Price Proposal

The Department will take the following steps upon reviewing:

1. Respondent’s Price Proposal Sheet (Attachment C).

a. Confirm that the Proposal includes a fixed price

b. Confirm that the Proposal is submitted using the

Department’s Price Proposal Sheet (Attachment C)

c. Confirm that prices are clear and unambiguous

d. Confirm that the Respondent has not submitted any

Technical Response information, Respondent assumptions, changes or additional terms and conditions

2. The maximum available points will be awarded to the

Respondent with the lowest Price Proposal.

(Pricing for Optional Services will not be included in the score.)

3. The remaining Proposals from all other Respondents will be awarded a pro rata portion of points, rounded to the nearest full number, based on the following formula:

(Lowest Price Submitted / Actual Price submitted by

Respondent) X 25 = Points awarded

25 Maximum points

(per evaluator)

Total Possible Points for the Project, per evaluator 175