DOS-RFP-22.23-035 Addendum No. 1 - FINAL.pdf

DOS-RFP-22/23-035 Addendum No. 1 Page 1 of 4

RON DESANTIS

Governor

CORD BYRD

Secretary of State

ADDENDUM NO. 1 TO THE FOLLOWING REQUEST FOR PROPOSAL

DLIS LEARNING MANAGEMENT SYSTEM (LMS)

FOR CONTINUING EDUCATION

SOLICITATION NO.: DOS-RFP-22/23-035

Date: November 18, 2022

To: Prospective Respondents to Solicitation No.: DOS-RFP-22/23-035

From: David Shufflebotham, Procurement Officer

Subject: Vendor Questions and Department Responses to Questions

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES (F.S.) (AS ALTERED BY SUBBSECTION 110.123(3)(D)4, F.S.), OR

FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE

TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS

UNDER CHAPTER 120, F.S.

This Addendum includes the following:

1. Written Responses to Written Questions

The questions are reproduced in the exact format in which they were submitted.

Answers to these questions will be posted as an Addendum on the Vendor Information Portal (VIP) in accordance with Section 2.3 Timeline of Events.

DOS-RFP-22/23-035 Addendum No. 1 Page 2 of 4

Questions and Responses:

Question

RFP

Section

RFP

Page #

Vendor Question Department Response

Section 3

Special Instructions to Respondents

10 & 11

Whether companies from Outside USA can apply for this? (like, from India or Canada)

Yes, see Section 3.5, MyFloridaMarketPlace Registration and Section 3.6, Florida Substitute Form W- 9 Process.

Section 2

Solicitation Process 7 & 19

Whether we need to come over there for meetings?

No, the proposal opening meeting will be conducted via the scheduled conference call. See Section 2.3 Timeline of Events and Section 5.4 Proposal Opening.

Attachment B, Statement of

Work/Technical Specifications

N/A

Can we perform the tasks (related to RFP) outside US? (like, from India or Canada)

Yes, upon prior approval of the Florida Department of State, Division of Library Information Services (DLIS).

Section 5 Proposal

Requirements

Can we submit the proposals via email?

No, see Section 5.2 How to Submit a Proposal.

Attachment B, Statement of

Work/Technical Specifications

Is there an attachment B that accompanies the RFP? The main document references it but we cannot locate it.

Attachment B, Statement of Work is on Page 28 of 48.

Attachment B, Statement of

Work/Technical Specifications

Do you have an estimate for the yearly user count that will be on the platform?

It will be up to 12,000 unique users per year as found in Attachment B Section IV Scope of Work.

Section 4 – Proposal Content, Tab 3 Professional Experience

Is content creation from the vendor a requirement? Would the department consider off the shelf that addresses topics such as Costumer Service, Leadership, DEIB, Compliance, but not library specific?

Yes, the trainings are required and need to be library specific.

Things to Keep in Mind When

Responding to a Solicitation

Item #3 talks about a Pre-Bid Conference - Is there one?

No, there is no pre-bid Conference scheduled for this solicitation.

DOS-RFP-22/23-035 Addendum No. 1 Page 3 of 4

Attachment B Statement of

Work/Technical Specifications

Who is providing the information for centrent creation. Will we be responsible for writing and creating courses. If yes, how many per month, year or contract

The vendor will develop and produce asynchronous training videos, webinars and tutorials. DLIS does not stipulate the number of training videos, webinars and tutorials a vendor must provide.

Please include the number of trainings you can provide within the price range.

Statement of

Work/Technical Specifications

Will we be responding to an internal team of course developers. Will we need to perform research based on guidance on the subject matter needed to include

The vendor will develop and produce asynchronous training videos, webinars and tutorials. DLIS will have a team that will develop course modules using vendor-provided trainings as well as Division-created content.

Statement of

Work/Technical Specifications

Please confirm that we will be responsible for hosting the LMS, or will we be working with the Departments host server.

The vendor will be responsible for hosting the LMS.

Statement of

Work/Technical Specifications

Do you have a preference of which LMS platform you would like to utilize or is that our determination to make.

Please submit an LMS platform based on the criteria set forth in Attachment B, Section IV, Scope of Work.

Statement of

Work/Technical Specifications

Will additional talent be required to facilitate courses, or will you provide talent?

The vendor is required to provide training videos, webinars and tutorials.

The vendor must provide the talent for the training videos.

Statement of

Work/Technical Specifications

Will the LMS promote a systematize approach to identifying competency and mapping out user growth in addition to learning management.

The LMS will provide statistical and usage reports that track course use, video use, number of users who complete courses, a title list of courses that have been accessed and the length of time users spent in each course. Division staff will have the ability to access and/or download statistics reports monthly. These will be used to track growth and learning management.

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Statement of

Work/Technical Specifications

Will there be scheduled training times where many of the 12,000 unique users will be joining the platform simultaneously, or will access be at their own disgression?

Users will access the LMS asynchronously on their own time.

Statement of

Work/Technical Specifications

Will the Division staff having access to learning module creation be limited or open to anyone?

Learning module creation and editing will be limited to Division staff.

Statement of

Work/Technical Specifications

Please define Deliverable #1 in more detail. To what level are we to have the LMS defined? (i.e.

preliminary design, schematic etc.)

The vendor will provide the framework, design, templates, options and tools based on the criteria set forth in Attachment B, Section IV, Scope of Work for Deliverable #1.

Attachment C - Price Proposal

Sheet

Will the cost of content creation be included in the overall pricing? If yes, how many courses are you anticipating, what is the average length of course.

Yes, the cost of content creation will be included in the overall pricing. We do not stipulate the number of training videos, webinars and tutorials a vendor must provide. Please include the number of trainings you can provide within the price range.