DOS-ITN-23.24-026 Addendum No. 2.pdf

DOS-ITN-23/24-026 Addendum No. 2 Page 1 of 5

RON DESANTIS

Governor

CORD BYRD

Secretary of State

ADDENDUM NO. 2 TO THE FOLLOWING

REQUEST FOR PROPOSAL

MUSEUM OF FLORIDA HISTORY MASTER

SOLICITATION NO.: DOS-ITN-23/24-026

Date: October 25, 2023

To: Prospective Respondents to Solicitation No.: DOS-ITN-23/24-026

From: Stephanie Walton, Procurement Officer

Subject: Vendor Questions and Department Responses to Questions

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),

FLORIDA STATUTES (F.S.) (AS ALTERED BY SUBBSECTION 110.123(3)(D)4, F.S.), OR

FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE

TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS

UNDER CHAPTER 120, F.S.

This Addendum includes the following:

1. Written Responses to Written Questions The questions are reproduced in the exact format in which they were submitted.

Answers to these questions will be posted as an Addendum on the Vendor Information Portal (VIP) in accordance with Section 2.5 Timeline of Events and Addendum to Solicitation.

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Questions and Responses:

Question

ITN

Section

ITN

Page

Vendor Question Department Response

1 N/A N/A Can the Museum of Florida History staff better clarify their involvement in the Master plan process in collaboration with the Design Contractor. Will the museum staff provide content descriptions, artifact images and information, images and archival film when needed, in collaboration with the Design Contractor, for the narrative portion of the masterplan?

The Museum of Florida History (MFH) staff will work very closely with the design contractor on developing the Master Plan. MFH staff and other Department of State (DOS) staff with subject area expertise will advise on historical topics to be included in the exhibits, as well as appropriate artifacts, photographs, immersive spaces, and other exhibit components needed to interpret the historical topics.

MFH staff will provide feedback and approvals of all design concepts throughout the process to ensure that the final product is acceptable. MFH staff will do its best within reason to provide descriptions, artifact images, and other things deemed necessary for the narrative portion of the Master Plan, however, it is the responsibility of the vendor to become familiar enough with the Museum to be able to generate their own requests and to incorporate content and other materials without significant input from staff.

2 N/A N/A Will the firm awarded to conduct the creation of the Master Plan allowed to bid for the subsequent projects for design, implementation, & installation at MoFH?

No. The vendor selected for the award under this Invitation to Negotiate will not be allowed to receive awards for subsequent procurements dealing with the specific subject of this award.

3 4.3 Section Two-

Technical Response

Pages and 20N

In item 4.3 - Technical Response, the instructions require that responses for this section should utilize 8.5"x11" paper. For Tab 4, the examples of Floor plans, elevation views, 3-D Rendering and other exhibit design documents are usually produced at 11"x17" as an industry standard. Can this be provided as a separate bound section using the industry standard sized formatting?

Yes, 11” x 17” design documents can be submitted with the vendor’s technical response.

4 N/A N/A How many firms attended the mandatory on-site visit?

There were two (2) firms that attended the mandatory site visit.

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5 N/A Organization chart or list of staff positions (no names included)

• Current staff positions;

• Staffing prior to closure; and

• Any future plans (i.e., list of open positions)

Current Staffing Positions

1. Museum Director

2. Chief Curator (currently open position)

3. Senior Museum Curator

4. Senior Museum Curator

5. Senior Museum Curator

6. Senior Museum Registrar

7. Curator of Exhibits (currently open position)

8. Lead Museum Artisan

9. Museum Artisan (currently open position)

10. Museum Artisan

11. Exhibit Designer

12. Curator of Education and Public

Engagement

13. Museum Education Program

Representative

14. Museum Education Program

Specialist (currently open position)

15. Museum Education Program Specialist (currently open position)

16. Development and Financial Director

17. Store Manager

18. Administrative Assistant

19. 5-7 part-time store clerks

(Other Department Staff who will be engaged in the Master Plan development process include the Chief of Staff, Division Director, Assistant Division Director, Archaeologist, Historian)

Staffing Prior to Closure

1. Museum Director

2. Chief Curator

3. Senior Museum Curator

4. Senior Museum Curator

5. Senior Museum Curator

6. Senior Museum Registrar

7. Curator of Exhibits

8. Lead Museum Artisan

9. Museum Artisan

10. Museum Artisan

11. Exhibit Designer

12. Exhibit Designer

13. Curator of Education and Public

Engagement

14. Museum Education Program

Representative

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15. Visitor Services Supervisor

16. Part-time visitor services staff

17. Development and Financial

Director

18. Store Manager

19. Administrative Assistant

20. 5-7 part-time store clerks

Current plan is to fill all open positions.

6 N/A Visitor Demographics

• Breakdown local, national, international; and

• Any further breakdowns within above categories

In FY 2017-18, overall visitation was 51,988. Total K-12 group visitors numbered 11,457. These schools groups accounted for 22% of total visitation.

In FY2018-19, the Museum of Florida History welcomed 50,690 visitors.

Approximately 77% of visitors were from Florida; 17% were from out-of-state, and 6% were from outside of the U.S. MFH had 10,981 visitors associated with K-12 groups, which is about 22% of entire visitation.

Post-COVID- In FY21-22, overall visitation was 37,271, and K-12 group visitation was 5,447. As true before COVID, the majority of visitors were from Florida.

7 N/A Collections Collections strategy and protocols Forecast for collections growth?

Number of objects? Areas of acquisition focus?

MFH curatorial staff identify artifact needs for exhibits, Fortunately, MFH has a fairly broad array of objects that interpret 20th century history, especially related to tourism, agriculture and World War II.

Objects needed for display may be acquired through donation, loan, or purchase depending on the situation.

Permanent exhibit topics areas for which staff will be seeking artifacts include the Reconstruction Era, the Seminoles of Florida, Florida’s space industry, and environmental history.

The number and types of objects needed for the new exhibits is unknown at this time.

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8 Attachment C- Price

Response

Page

Page 38 of RFP outlines Deliverables and projected costs --we will calculate projected costs based on today's figures, but due to factors like amortization, costs may increase with time. Will we there be consequences if actual costs at time of delivery exceed costs outlined in our proposal?

The price proposal must include all services, material and labor necessary to complete the services detailed in this ITN. The Department will not pay additional charges if the selected vendor’s costs exceed the costs set forth in the proposal.