DOS-ITB-24.25-017 Addendum No. 1.pdf
PDF 192 KB Posted
- Attached to
- Microfiche Imaging Conversion
- Solicitation number
- ITB-10776
- Issued by
- Leon County, Florida
About this file
This document is an Addendum to the Invitation to Bid (ITB) for the Microfiche Imaging Conversion solicitation number DOS-ITB-24/25-017 issued by the Florida Department of State. The addendum revises the mandatory site visit details, changing the date and time to November 15, 2024 at 10:00 A.M. The solicitation due date remains December 11, 2024 at 2:00 P.M. Eastern Standard Time, with bids being valid for 180 days. Attendance at the mandatory site visit is required for bid responsiveness. The purpose of the site visit is for prospective vendors to familiarize themselves with the site conditions that may impact the bid.
The solicitation is for microfiche imaging conversion services. Verbal discussions during the site visit are not binding. Vendors should submit any site visit-related questions in writing by the November 21, 2024 deadline, with the Department's responses posted electronically by December 4, 2024. The anticipated notice of intent to award will be posted on or around December 17, 2024.
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DOS-ITB-24/25-017 Addendum No.1 Page 1 of 3
Invitation to Bid Addendum Acknowledgement Form
Department of State
R.A. Gray Building
500 South Bronough Street, Room 428
Tallahassee, Florida 32399-2150
SOLICITATION TITLE:
SOLICITATION NO:
Microfiche Imaging Conversion
DOS-ITB-24/25-017
BIDS DUE:
December 11, 2024 at 2:00 P.M. (Eastern Standard Time) and may not be withdrawn within: 180 Days after such date and time.
ADDENDUM NO 1 DATE: 10/29/2024
This Addendum Acknowledgement Form shall be signed an authorized company representative, dated and returned with the bid.
This Addendum now becomes a part of the original RFP.
RESPONDENT NAME:
RESPONDENT MAILING ADDRESS:
CITY – STATE – ZIP: *Authorized Representative’s Signature
PHONE NUMBER:
TOLL FREE
NUMBER:
*Name and Title of Authorized Representative
FAX NUMBER:
EMAIL ADDRESS: *This individual must have the authority to bind the
Respondent.
FEID NO.:
TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc.):
Date:
DOS-ITB-24/25-017 Addendum No.1 Page 2 of 3
RON DESANTIS
Governor
CORD BYRD
Secretary of State
ADDENDUM NO.1 TO THE FOLLOWING
INVITATION TO BID (ITB)
MICROFICHE IMAGING CONVERSION
SOLICITATION NO.: DOS-ITB-24/25-017
Date: October 29, 2024
To: Prospective Respondents to Solicitation No.: DOS-ITB-24/25-017
From: David Shufflebotham, Procurement Officer
Subject: Revised 2.3 Mandatory Site Visit and 2.5 Timeline of Events
FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3),
FLORIDA STATUTES (F.S.) (AS ALTERED BY SUBSECTION 110.123(3)(D)4, F.S.), OR
FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE
TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS
UNDER CHAPTER 120, F.S.
This Addendum includes the following:
1. 2.3 Is replaced with the following provision.
Mandatory Site Visit
A MANDATORY site visit will be held for this solicitation on the date as specified in Section 2.5 Timeline of Events. The purpose of the mandatory site visit is to discuss the contents of the ITB and to accept questions from respondents concerning the project. Respondents must attend the mandatory site visit and sign in as a requirement of the bid responsiveness and attendance. Failure to attend the mandatory site visit from the time it is called to order and to the time it is adjourned, shall disqualify a potential Respondent. All Respondents intending
DOS-ITB-24/25-017 Addendum No.1 Page 3 of 3 to submit a reply must sign the sign-in sheet before departing each site. Bids will only be accepted from those respondents attending the mandatory site visit.
The purpose of the MANDATORY pre-bid site visit is for the prospective vendors to become familiar with the site conditions which may have an influence on the bid or the equipment, material, labor and services required. The Department of State will make a reasonable effort to answer verbal questions asked at the pre-bid site visit, however, Vendors should clearly understand that verbal discussions held at the pre-bid site visits shall not be binding on DOS. Please reference Section 5, Questions of the State of Florida PUR 1001(10/06) General Instructions to
Respondents” for additional information related to oral discussions with State employees. Departmental staff will provide the Vendors a note card should there be any questions, in regards to the site visit, that a Vendor would like to have included in the Questions and Answers as indicated Section 2.4.
2. 2.5 Timeline of Events
Please see the strikethrough on the change of time for the Mandatory Site Visit from 3:00 P.M. to 10:00 A.M., on November 15, 2024.
DATE TIME ACTION LOCATION
October 29, 2024 2:00 P.M.
Pre-Solicitation Conference Call
(Optional)
Telephone:1-888-585-9008 enter code 666-567-017# when directed
November 15, 2024 3:00 P.M.
10:00 A.M.
Mandatory Site Visit
Florida Department of State Division of Corporations
2415 N. Monroe Street, Suite 810, Tallahassee, FL 32303
November 21, 2024 5:00 P.M.
Deadline for Vendor Written
Questions
Division of Administrative Services Purchasing@dos.myflorida.com
December 4, 2024 N/A Anticipated Date for Department’s
Response to Vendor Written
Questions
Electronically Posted https://vendor.myfloridamarketplace.
com/search/bids
December 11, 2024 2:00 P.M.
Deadline for Receipt of Vendor Bid
Florida Department of State Division of Administrative Services
500 S. Bronough Street, Suite 428
Tallahassee, Florida 32399
December 11, 2024 3:00 P.M.
Bid Opening – Conference Call
Telephone: 1-888-585-9008 and enter code 666-567-017# when directed
December 17, 2024 N/A Anticipated Notice of Intent to Award
Electronically Posted https://vendor.myfloridamarketplace.
com/search/bids mailto:Purchasing@dos.myflorida.com https://vendor.myfloridamarketplace.com/search/bids https://vendor.myfloridamarketplace.com/search/bids
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