CITY OF DORAL

INVITATION TO BID (ITB) No. 2025-25

Doral Government Center Third Floor Renovation - New City Council Members

Area

NOTICE IS HEREBY GIVEN that the City of Doral is soliciting Invitation to Bid from qualified contractors to submit their solicitation response for Doral Government Center Third Floor

Renovation - New City Council Members Area

Solicitation documents, addenda, and notices for this Solicitation can be viewed and downloaded through OpenGov Interested parties must register with OpenGov to receive automatic notifications of addenda or notices related to this Solicitation.

Electronic responses will only be received online via OpenGov.

Issuance/Advertisement Date November 26, 2025

Pre-Bid Conference (Mandatory) December 11, 2025, 10:00am

8401 NW 53rd Terrace, Third Floor

Cut-off Date for Written Questions December 23, 2025, 3:00pm

Deadline for Submittals & Bid

Opening

January 5, 2026, 2:00pm

Microsoft Teams Join the meeting now:

Meeting ID: 270 756 884 312 89 Passcode: XJ62zM7C

Attendance at the scheduled pre-bid meeting is HIGHLY encouraged. Attendees will be able to receive important information which will be discussed as it relates to this ITB procurement process.

https://procurement.opengov.com/portal/cityofdoral https://procurement.opengov.com/portal/cityofdoral

This ITB procurement process is subject to the “Cone of Silence” as more particularly described in the solicitation. Accordingly, all questions regarding this ITB must be made in writing using the OpenGov platform.

Connie Diaz, MMC

City Clerk, City of Doral

CITY OF DORAL

Invitation to Bid

Doral Government Center Third Floor

Renovation - New City Council

Members Area

Submission Due Date: Monday, January 5, 2026, at 2:00 pm

ITB No. 2025-25

Procurement and Asset Management Director:

ROMAN MARTINEZ, MPA, CPPO, CPPB

Table Of Contents

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

2. SCOPE OF WORK

2.1. Technical Specifications

3. RESPONSE REQUIREMENTS

3.1. Required Forms & Certifications

4. MINIMUM INSURANCE REQUIREMENTS

4.1. MINIMUM INSURANCE REQUIREMENTS

5. ADDITIONAL SPECIFICATIONS

5.1. Specifications in Addition to the Scope of Work

6. GENERAL DEFINITIONS & SOLICITATION TERMS & CONDITIONS

6.1. General Definitions

6.2. General Terms and Conditions

7. VENDOR RESPONSE

7.1. Vendor Questionnaire

7.2. Bid Pricing

Attachments:

A - Exhibit A - New Council Area Approved Permit Drawings

B - Exhibit B - Draft Contract

C - Exhibit C - City of Doral - Consent of Surety Form

D - Exhibit D - City of Doral Partial Waiver and Release of Lien Form (Subs-Suppliers)

E - Exhibit E - City of Doral Partial Waiver and Release of Lien Form Contractor

F - Exhibit F - City of Doral Payment Bond Progress

G - Exhibit G - Final City of Doral Waiver and Release of Lien Form (Subs-Suppliers)

H - Exhibit H - Final City of Doral Waiver and Release of Lien Form Contractor

I - Exhibit I - Change Order Form

1. GENERAL INFORMATION

1.1. General Instructions and Submittal Requirements

1.1.1. Notice to Proposers

NOTICE: The City of Doral (“City”) hereby gives notice of its intent to seek Bids from interested and qualified parties in response to this Invitation to Bid (“ITB”) to provide the goods and services described herein. Bids must be received no later than the deadline date and time specified below.

1.1.2. Solicitation Overview

The City of Doral is seeking Bids from a qualified Contractor to provide Doral Government Center Third Floor

Renovation - New City Council Members Area.

A qualified General Contractor to perform renovation of an existing 3rd floor space at the City of Doral

Government Center (8401 NW 53rd Terrace, Doral, FL 33166) for the creation of a new City Council area.

Through the ITB process described herein, qualified Contractors interested in providing such goods and services to the City must prepare and submit a bid packet in accordance with the procedures and schedule of this ITB.

1.1.3. Procurement Schedule

All dates and times in this Solicitation may be changed by a written addendum issued by the City.

The City’s schedule for this ITB is as follows:

Issuance/Advertisement Date: November 26, 2025

Pre-Bid Conference (Mandatory): December 11, 2025, 10:00am

8401 NW 53rd Terrace, Third Floor

Cut-off Date for Written Questions: December 23, 2025, 3:00pm

Deadline for Submittals & Bid Opening: January 5, 2026, 2:00pm

Microsoft Teams Join the meeting now:

Meeting ID: 270 756 884 312 89 Passcode: XJ62zM7C

1.1.4. Pre-Bid Conference

Conference Type: Mandatory

A Pre-Bid Conference will be held on the date and time specified in the Procurement Schedule. During this meeting, the requirements of this Solicitation will be reviewed and discussed.

If Mandatory: Prospective Respondents must attend. Those who do not attend will be ineligible to submit a

Response. Any Response submitted by a non-attendee will be deemed non-responsive.

If Non-Mandatory: Prospective Respondents are encouraged to attend, but attendance is not required to submit a Response.

Any changes to this Solicitation discussed during the conference or site visit are not binding unless included in a written addendum issued by the City.

Any substantive questions regarding the Solicitation must be submitted in writing using the OpenGov platform, on or before the question deadline.

Respondents are responsible for reviewing all information related to this Solicitation, including information presented at the conference. By submitting a Proposal, the Proposer certifies that it is sufficiently familiar with the facilities, work requirements, and all conditions that may affect contract performance.

1.1.5. Cone of Silence Policy and Inquiries

This ITB is subject to the “Cone of Silence”. Accordingly, all questions and/or comments regarding this ITB must be made in writing and be directed to Procurement at the following email at procurement@cityofdoral.com. All inquiries must reference “2025-25 Doral Government Center Third Floor

Renovation - New City Council Members Area” in the subject line. No phone calls will be accepted in reference to this solicitation. If it becomes necessary to provide additional clarifying information that revises any part of this solicitation, supplements or revisions will be made available via a written addendum.

1.1.6. Method and Deadline for Submittal

Bids must be submitted electronically through the OpenGov Procurement

Portal https://procurement.opengov.com/portal/cityofdoral/projects/212758 by the date and time stated above.

The responsibility for submitting a Bid before the stated time and date is solely and strictly that of the Bidder.

The City is not responsible for any delayed, lost, late, misdelivered, or non-delivered Bids, no matter the cause.

Any submittals received after the due date and time specified will not be considered.

Solicitations and addenda or notices in connection therewith may be downloaded OpenGov. To receive notifications of addenda or notices issued in connection with this ITB, interested parties must register with

OpenGov.

The City reserves the right to accept any response deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Bids, or to reject any or all Bids and to re-advertise for new Bids, in accordance with the applicable sections of the

Florida Statutes, the City Charter and Code, and this ITB. Minor issues may be corrected at the City’s discretion; however, material deficiencies, missing mandatory information, or failure to meet basic requirements may result in disqualification.

1.1.7. Identification of Subcontractors

Bidders shall list all proposed subcontractors in the appropriate portion of the Vendor Questionnaire.

Contractor shall be responsible for the coordination of the trades, Subcontractors, materials and staff necessary to complete the Work.

1.1.8. Term of Contract

The City and the Awarded Respondent(s) shall execute a contract within thirty (30) days after Notification of the Award based upon the requirements outlined in the ITB through action taken by the City Council at a fully authorized meeting. If the Respondent awarded the contract fails to enter into a contract as herein provided, https://procurement.opengov.com/signup mailto:procurement@cityofdoral.com https://procurement.opengov.com/portal/cityofdoral/projects/212758 the award may be declared null and void, and the contract may be awarded to the next most responsible and responsive Respondent or re-advertised, as determined by the City.

A.

1.1.9. Pricing

Should the Bidder be awarded a contract pursuant to this ITB, the prices provided in their Bid must remain fixed and unchanged throughout the duration of the contract. Nonetheless, the Bidder is permitted to propose incentives and discounts from the fixed price to the City at any point during the term of the contract.

The City reserves the right to negotiate reduced prices for any additional term(s) based on market trends or other relevant factors that may affect pricing. Furthermore, the City may adjust the pricing for these additional term(s) in response to decreases in the relevant pricing index.

1.1.10. Method of Ordering

Goods and services will be ordered via individual Purchase Order. Invoices must be submitted against each individual Purchase Order.

2. SCOPE OF WORK

2.1. Technical Specifications

2.1.1. Statement of Need/Objectives

The scope of work includes the demolition and removal of existing interior components within the space, followed by a comprehensive renovation. Improvements will consist of the installation of new double-panel insulated storefront glass, construction of soundproof walls, new flooring, and a new acoustical tile ceiling system. The project also includes new lighting, reconfiguration and installation of HVAC systems, electrical, (data/AV low-voltage infrastructure will be installed internally by our Doral I.T. Department), new doors and hardware, new paint, as well as modifications and reconfiguration of the fire protection system. Please refer to Exhibit A in attached documents for approved plan drawings.

2.1.2. Qualifications

For Contractors to be considered, Contractors must submit with their bid evidence that they have sufficient experience and are qualified to satisfactorily perform the work required by this Solicitation, in the City’s sole discretion.

Accordingly, Contractors must demonstrate each of the following minimum qualifications:

• Evidence of the successful completion of at least five (5) municipal interior renovation projects of similar or greater scope within the last five (5) years in which the proposer served as the primary contractor.

Proposer must provide a list with the project title, project completion date, address, and the agency contact information where the work was performed.

• The following license is required to be active at the time of bid submittal: State of Florida General Contractor.

• Demonstrate that Contractor has sufficient personnel and financial resources to handle the proposed project workload in a timely and cost-effective manner as may be determined by subject matter expert staff upon review of the Contractor’s qualifications.

• Demonstrate that they have offices within South Florida (Miami-Dade, Broward, and Palm-Beach County).

Failure to meet the above-referenced minimum qualifications shall result in a disqualification of the bid as non-responsive and/or non-responsible.

2.1.3. Funding Requirements

The awarded bidder agrees to comply with any contractual provisions that may be reasonably required to ensure continued compliance with all applicable funding restrictions as determined by the City Manager and/or

City Attorney.

2.1.4. Contractor Responsibilities

The contractor will be responsible for all required special inspections and shall furnish, provide, and pay for all supervision, labor, materials, tools, machinery, equipment, supplies, manufactured articles, transportation, disposal, insurance, permits, licenses, incidentals, and services, including power, water, essential communications, general field requirements, and any other direct or indirect costs necessary to complete the work as described in the Contract Specifications and Drawings (Exhibit E) and Additional Specifications

(Exhibit D)

2.1.5. City’s Responsibility

[Enter Text]

3. RESPONSE REQUIREMENTS

3.1. Required Forms & Certifications

Interested Respondents shall submit the following forms in the exact sequence provided, including insertion of documents where specified. The following materials are considered essential and non-waivable for any response to this solicitation.

1. Submission Forms

The forms, found under the Vendor Questionnaire section, are inclusive of the following:

▪ Ownership Disclosure

▪ Public Entity Crimes

▪ Compliance with Foreign Entity Laws

▪ Disability Non-Discrimination & Equal Employment Opportunity

▪ Conformance with OSHA Standards

▪ E-Verify Program Affidavit

▪ No Contingency Affidavit

▪ Copeland “Anti-Kickback” Act Affidavit

▪ Non-Collusion Affidavit

▪ Drug Free Workplace Program

▪ Cone of Silence Certification

▪ Bidder Affirmation

1. Performance Evaluation Survey

2. Bidder References

3. Proposer Qualification Statement

4. List of Proposed Subcontractors

5. Bidder/Proposer Affidavits

6. Conflict of Interest Disclosure

7. Certificate of Authority

8. Affidavit regarding Unauthorized Aliens

9. Affidavit regarding the use of Coercion

10. Bid Price Sheet

2. B. Veteran Certified Certificate

a. Respondents must submit their Veteran Certified Business Certificate with their response.

Respondents are required to submit the following if checked.

☐ Licenses and Permits

Contractor shall obtain all permits and provide any licenses necessary to conduct this project. The cost of all permits should be included in the bid proposal.

4. MINIMUM INSURANCE REQUIREMENTS

4.1. MINIMUM INSURANCE REQUIREMENTS

4.1.1. Commercial General Liability

Limits of Liability Bodily Injury & Property Damage Liability

Each Occurrence Policy Aggregate Personal & Advertising Injury Products & Completed Operations

$1,000,000 $2,000,000 $1,000,000 $2,000,000

Endorsements Required City of Doral listed as an additional insured

Waiver of Subrogation and 30-Day Notice of

Cancellation on all policies.

4.1.2. Business Automobile Liability

Limits of Liability Bodily Injury & Property Damage Liability Combined Single Limit Any Auto/Owned Autos or Scheduled Autos Including Hired and Non-Owned Autos

Any One Accident $1,000,000

Endorsements Required City of Doral listed as an additional insured

4.1.3. Workers Compensation

Statutory- State of Florida

Employer’s Liability

Limits of Liability

Bodily Injury Caused by an Accident, Each Accident Bodily Injury Caused by Disease, Each Employee Bodily Injury Caused by Disease, Policy Limit

$1,000,000 $1,000,000 $1,000,000

Workers Compensation insurance must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted.

4.1.4. Umbrella or Excess Liability Insurance

Can be utilized to provide the required limits. Coverage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as

Additional Insured status.

4.1.5. Subcontractors' Compliance

It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements.

The above policies shall provide the City of Doral with written notice of cancellation or material change from the insurer in accordance to policy provisions. Companies authorized to do business in the State of Florida with the following qualifications shall issue all insurance policies required above. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition.

The Company must be rated no less than “A-” as to management, and no less than “Class V” as to financial strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management.

Please Note: The Certificate shall contain a provision that coverage afforded under the policy will not be cancelled, or materially changed until at least thirty (30) days prior written notice has been given to the City.

Certificates of insurance, reflecting evidence of the required insurance, shall be provided to the City, or in accordance to policy provisions. In the event the Certificate of Insurance provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the vendor shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverage for the balance of the period of the Agreement or extension hereunder is in effect.

The City reserves the right to require additional or alternative insurance in order to meet the full value of the scope of services.

At time of award, the successful bidder must furnish a Certificate of Insurance and Declaration of

Coverage Page showing the City of Doral as additional named insured on each of the policies referenced above.

5. ADDITIONAL SPECIFICATIONS

5.1. Specifications in Addition to the Scope of Work

PRECONSTRUCTION CONFERENCE

After award and prior to the issuance of the "Notice to Proceed", a preconstruction conference will be held with representatives from the awarded Bidder, CEI Team (if applicable), Engineering Team, City of Doral, various utility companies, and other stakeholders, for the purpose of coordinating the Work. The City will discuss requirements of such matters as project supervision and inspections, progress schedules and reports, Contract Change Orders, insurance, safety, and other items pertinent to the Project. The time and place of the meeting shall be set by the City’s project manager.

In some cases, the preconstruction conference may be held after the start work date stated in the written "Notice to Proceed". This may be due to difficulty with coordination of all parties concerned, or other similar reasons.

Such delays in holding the preconstruction meeting shall not relieve the Contractor of any responsibilities hereunder and will not be an acceptable reason for him to request additional work completion time beyond that provided since he will be able to begin obtaining permits, mobilizing his equipment and forces, preparing submittals, ordering materials, performing minor work, or other work if approved by the Engineer, during the interim period.

Prior to the preconstruction conference, the Contractor shall prepare the construction schedule and provide copies of the same to others in attendance. The construction schedule shall include the place of beginning, the proposed order of progression, together with the estimated times for beginning and completing the various items of work. In addition, the Contractor shall prepare on electronic media, a critical path method (CPM) with emphasis made to "construction time and completion", Early/Late Start, Early/Late Finish, and clearly present Float Time as associated with activity and project duration with no activity duration longer than 4 calendar weeks unless approved by the Engineer.

The City shall discuss requirements of such matters as description of project, Contract important dates, project contact information, permitting, site and location access, utility coordination, maintenance of traffic (MOT), review of plans and special requirements, testing requirements, erosion control, project supervision and inspections, progress schedules and reports, Contract Change Orders, insurance, safety, special provisions, warranty and other items pertinent to the Project.

All parties to this conference shall be prepared to discuss any problems anticipated with the execution of the Work under this Contract. Contractor will be presented with a link to the copy of the preconstruction power point and a hard copy for his/her execution.

The following submittals will be required from the Contractor at Preconstruction Conference

A. Construction Schedule B. Pre-Construction photos and video C. Chain of Authority letter D. Hurricane Preparedness Plan (Site Specific) E. Emergency Contact Information letter F. Competent Person Information letter

G. Labor Burden Declaration letter (Exhibit K) from CPA

SITE CONDITIONS

SITE INVESTIGATION AND REPRESENTATION

The Contractor acknowledges that he has satisfied himself as to the nature and location of the work, the general and local conditions, particularly those bearing upon availability of transportation; disposal, handling and storage of materials; availability of labor, water, electric power, roads; disposal of water from construction; uncertainties of weather; the conformation and conditions at the ground; the type of equipment and facilities needed preliminary to and during the prosecution of the work and all other matters which can in any way affect the work or the cost thereof under this Contract.

The Contractor further acknowledges that he has satisfied himself as to the character, quality, and quantity of surface and subsurface materials to be encountered from inspecting the site, making whatever site investigations he deems diligent or prudent, and from evaluating information derived from exploratory work that may have been done by the City of Doral or included with these Contract Documents. Any failure by the Contractor to acquaint himself with all the available information will not relieve him from responsibility for properly estimating the difficulty or cost thereof under this Contract.

The Contractor acknowledges that by personal field observation or other means satisfactory to himself, performed prior to the Bid, he has included in the prices bid all costs for dealing with all construction problems created by observable above or on grade features on or adjacent to the site of the work whether or not these features are shown on the Plans or described in the Specifications. In instances where the observable features indicate subsurface conditions which may affect the Project work, as for example, a pavement patch or catch basin gratings indicating respectively a utility or storm sewer not shown on the Plans, the Contractor acknowledges that he has made timely, diligent, inquiry of the Engineer or by other means fully satisfied himself prior to the Bid as to the nature of, and costs created by, the subsurface condition and included all costs therefore in the prices bid.

INFORMATION ON SITE CONDITIONS

All information obtained by the City of Doral regarding the site conditions, topography, subsurface information, ground water elevations, existing construction of site facilities as applicable, and similar data will be available for inspection at the office of the Engineer upon request. Such information is offered as supplementary information only. Neither the Engineer nor the City of Doral assumes any responsibility for the completeness or for the Contractor's interpretation of such supplementary information. The interpretation of the record and the conclusions drawn there from as to the actual existence of surface conditions are the sole responsibility of the Contractor. Prior to bidding and after written approval from the City of Doral, the bidder may make his own survey investigations to satisfy himself with site conditions at his own cost. Any estimates of quantities of work or materials, based on set borings, test excavations and other subsurface investigations are not warranted by the City to indicate the true conditions or distribution of quantities unless the Contractor is expressly directed to rely on such information to prepare and submit his Bid.

SUBSURFACE INFORMATION

Subsurface investigations, including test borings, have been made to indicate subsurface conditions at particular locations. All information regarding subsurface conditions and all available soil samples recovered from test borings at the project site that the City of Doral may have, may be examined by all prospective bidders prior to the receipt of proposals. Appointment for the examination of such information or soil samples shall be made with the City of Doral.

BIDDERS SUBSURFACE INVESTIGATION

Prospective bidders are advised, at their own expense, to make such subsurface investigation, by boring or test hole excavation, as may be desirable. However, such work is to be scheduled by appointment with the Engineer if on a City of Doral site or by notification to the City of Doral.

DIFFERING SUBSURFACE CONDITIONS

In the event subsurface or latent physical conditions are found materially different from those indicated in these Documents, and differing materially from those ordinarily encountered and generally recognized as inherent in the character of work covered in these Contract Documents, promptly, and before such conditions are disturbed, notify the Engineer in writing of such changed conditions.

The Engineer and/or the Engineer of Record will investigate such conditions promptly and following this investigation, the Contractor shall proceed with the work, unless otherwise instructed by the Engineer. If the Engineer and/or the Engineer of Record find that such conditions do so materially differ as to cause an increase or decrease in cost and time considered reasonable by the Engineer, the City of Doral will make the final decision regarding any adjustment in cost or time for completion.

In the event that site conditions differ from those expected by the Contractor, the Contractor shall proceed to complete the work as contemplated by the Plans and Specifications at his own cost and expense. If in the discretion of the Engineer, the difference in site conditions renders completion of the work as described by the Plans and Specifications impossible, the Engineer may alter the work, in accordance with the terms of the Solicitation, whereupon the Contractor shall be compensated for any extra work pursuant to the terms of the Solicitation; the Engineer shall not alter the work where the site conditions render the work more difficult or costly to perform, if such work is otherwise still possible as described in the Contract Documents.

EXISTING UTILITIES AND LOCATION SERVICES

Known utilities and structures adjacent to or encountered in the work are shown on the Drawings. The locations shown are taken from existing records and the best information available from existing plans; however, it is expected that there may be some discrepancies and omissions in the locations and quantities of utilities and structures shown. Those shown are for the convenience of the Contractor only, and no responsibility is assumed by the City of Doral, the Engineer, and/or the Engineer of Record for their accuracy or completeness.

No request for additional compensation or Contract time (except for a non-compensable time extension at the sole discretion of the Engineer, whose decision shall be final) resulting from encountering utilities or structures not shown, or differing in location or elevation from that shown, will be considered. The Contractor shall explore sufficiently ahead of the Work to allow time for any necessary adjustments without delay to the progress of the installation. Costs due to delays occasioned by encountering underground utilities or structures which could have or should have been discovered by timely exploration ahead of the Work shall rest solely with the Contractor.

CONTRACTOR’S RESPONSIBILITY FOR UTILITY PROPERTIES AND SERVICE

Where the Contractor's operation could cause damage or inconvenience to railway, telephone, fiber optic, television, electrical power, oil, gas, water, sewer, irrigation system, or any other utility, the Contractor shall make all arrangements necessary for the protection of these utilities and services.

Notify all utility companies that are affected by the construction operation at least 48 hours in advance. Under no circumstance expose any utility without first obtaining permission from the appropriate agency. Once permission has been granted, locate, expose, and provide temporary support for all existing underground utilities and utility poles where necessary. Absolutely no extra compensation will be allowed for construction problems created by utility poles of whatever size, overhead electric, telephone or other lines, whether shown on the Plans or not. The Contractor is solely responsible for discerning such items in the field prior to bidding and including all costs for such work in the prices bid.

The Contractor and his Subcontractors shall be solely and directly responsible to the City and operators of such properties for any damage, injury, expense, loss, inconvenience, delay, suits, actions, or claims of any character brought because of any injuries or damage which may result from the construction operations under this Contract. Neither the City of Doral nor its officers or agents shall be responsible to the Contractor for damages as a result of the Contractor's failure to protect utilities encountered in the work.

In the event of interruption to domestic water, sewer, storm drain, or other utility services as a result of accidental breakage due to construction operations, promptly notify the proper authority. Cooperate with said authority in restoration of service as promptly as possible and bear all costs of repair. In no event shall interruption of any utility service be allowed unless granted by the City or the utility. In the event water service lines that interfere with trenching are encountered, the Contractor may, by obtaining prior approval of the water utility, cut the service, dig through, and restore the service with similar and equal materials at the Contractor's expense and as approved by the Engineer.

Contractor shall further replace, with material approved by the Engineer, at Contractor's expense, any and all other materials, existing utilities or structures removed or damaged during construction, unless otherwise provided for in these Contract Documents and as approved by the Engineer.

INTERFERING STRUCTURES

Take necessary precautions to prevent damage to existing structures whether on the surface, above ground, or underground. An attempt has been made to show major structures on the Drawings. While the information has been compiled from the best available sources, its completeness and accuracy cannot be guaranteed, and is presented as a guide. The Contractor is solely responsible for field verification of all locations and information provided and to determine the type, location, elevation and extent of any utilities which may not have been shown on the Plans.

FIELD RELOCATION

During the process of construction, it is expected that minor relocations of the work may be necessary. Such relocations shall be made only by the direction of the Engineer at the Contractor’s expense. If existing structures are encountered that will prevent construction as shown, notify the Engineer before continuing with the work in order that the Engineer may make such field revisions as necessary to avoid conflict with the existing structures.

If the Contractor fails to notify the Engineer when an existing structure is encountered, and proceeds with the work despite this interference, the Contractor does so at his own risk.

LAND FOR CONSTRUCTION PURPOSES

The Contractor shall limit his operations, temporary facilities and storage of equipment and materials to on-site areas to be designated by the City.

Should the Contractor require additional space he shall make his own arrangements for storage of materials and equipment in locations off the construction site. For the allocated space, submit to the City for approval, proposed plan and layout for all temporary sanitary facilities, offices, storage facilities, temporary water service and distribution, and temporary power service and distribution. Prior to commencing any new construction remove, relocate and protect where necessary all existing underground and above ground facilities, pipelines, utility systems, plantings and all other existing installations. All of these existing features shall be restored to their initial or better than initial conditions.

ELEVATIONS AND LOCATIONS OF EXISTING INSTALLATIONS

The elevations and locations of existing installations, including piping, equipment, etc., shown on the Plans are approximate. Be responsible for verifying the accuracy of these locations and elevations prior to commencement of any work which is to be connected to the existing installation and immediately bring to the attention of the Engineer any and all discrepancies discovered.

The Contractor shall verify these locations and elevations sufficiently ahead of the Work to allow time for any necessary adjustments without delay to the progress of the installation. Costs due to delays occasioned by locations and/or elevations differing from those shown on the Plans which could have or should have been discovered by timely verification ahead of the Work shall rest solely with the Contractor. No request for additional compensation or Contract time (except for a non-compensable time extension at the sole discretion of the Engineer, whose decision shall be final) resulting from encountering interfering installations not shown, or existing installations differing in location or elevation from that shown, will be considered.

HURRICANE PREPAREDNESS

The Contractor shall submit a “Site Specific” Hurricane Preparedness Plan to the City and Engineer at the Pre-construction Conference. The Plan shall outline the necessary measures that the Contractor proposes to perform at no additional cost to the City in case of a hurricane watch and a hurricane warning.

During such periods of time as designated by the United States Weather Bureau or local authorities as being a hurricane alert, the Contractor shall perform all precautions as necessary to safeguard the work and property, including the removal of all small equipment and materials from the site, lashing all other equipment and materials to each other and to rigid construction, and any other safety measures as may be directed by the Engineer and the City.

Upon Notification of a Hurricane Watch, Contractor shall prepare and submit for approval a Plan of Action for the specific actions to be taken on this project.

Upon Notification of a Hurricane Warning, Contractor shall:

A. Implement the approved Plan of Action to protect the Project and the public; and B. Backfill all open trenches, remove all construction equipment and materials from the right-of-way, remove unnecessary traffic barricades and signs, secure remaining barricades by "half burial" or "double sandbags".

PROTECTION OF EXISTING FACILITIES, VEGETATION, STRUCTURES, UTILITIES, AND

IMPROVEMENTS

The Contractor shall preserve and protect existing vegetation such as trees, shrubs, and grass on or adjacent to the work site which are not indicated to be removed and which do not unreasonably interfere with the construction work and he shall replace in kind the vegetation, shrubs and grass damaged by him at his own expense.

The Contractor shall protect from damage all utilities, foundations, walls or other parts of adjacent, abutting or overhead buildings, railroads, bridges, structures, surface and subsurface structures at or near the site of the Work and shall repair or restore any damage to such facilities, except utilities, resulting from failure to comply with the requirements of the Contract or the failure to exercise reasonable care in the performance of the Work.

If, after receipt of notification from the Architect/Engineer, the Contractor fails to or refuses to repair any such damage promptly, the Owner may have the necessary Work performed and charge the cost thereof to the Contractor.

At points where the Contractor’s operations are adjacent to utility facilities, damage to which might result in expense, loss, disruption of service or other undue inconvenience to the public or to Owners, Work shall not be commenced until all arrangements necessary for the protection thereof have been made by the Contractor. The Contractor shall be solely and directly responsible to the Owners and operators of such utilities for any damage, injury, expense, loss, inconvenience, or delay, caused by the Contractor’s operations.

Where public utilities or their appurtenances interfere with permanent construction, unless otherwise specified, work involved in permanently relocating or otherwise altering such public utilities and their appurtenances will not be a part of this Contract but will be done by utility Owners at no cost to the Contractor. If the Contractor wishes to have utilities temporarily relocated, he shall make necessary arrangements with utility Owners and reimburse them at his own expense for cost of the Work. The Contractor shall keep the Architect/Engineer advised of temporary relocation arrangements.

The Contractor shall not repair or attempt to repair utility damage but shall immediately contact the utility Owner.

The Contractor shall obtain the name, address and telephone number of each utility company that the work will affect and the person in such utility company to contact. He shall submit to the Architect/Engineer said names, addresses and telephone numbers.

The Contractor shall comply with the latest version of the Florida Building Code or the Code under which the Contract Documents were approved, whichever is applicable at the time of the Work is performed.

In order to safeguard the Owners and tenants of abutting property and at the same time prevent unjust or fraudulent claims against the Contractor the Government, State, the Owner and the Architect/Engineer in respect thereto, the Contractor shall cause a detailed examination of abutting property to be made before construction is begun. The Owner or tenant of each parcel or structure or his or their duly authorized representative will be invited to be present during the examination by a notice in writing delivered by the Contractor to a person in charge of the premises or structures, or by the mailing of the notice to the Owner at the premises. The Architect/Engineer will attend while the Contractor makes the detailed examination. A complete record including photographs of the existing conditions of each parcel or structure shall be made in triplicate, singed by the Contractor, Owner and the Architect/Engineer and one copy will be delivered to the Owner, one to the Architect/Engineer and one copy will be retained by the Contractor. At such time as the Architect/Engineer may direct, or upon the filling of the verified statement by the Owner, tenant, lessee, operator or occupant of the building structure, and in any event, upon the completion of any work that in the opinion on the Architect/Engineer might affect the abutting property, the Contractor will make another detailed examination of such abutting property. A complete record of the then existing conditions of said property will be made in triplicate, signed by the Contractor and one copy will be delivered to the Owner, one to the Architect/Engineer and one will be retained by the Contractor. In any action, which may be brought by any Owner, tenant, lessee, operator or occupant of abutting property to recover under the provisions of this article or any paragraph hereof, the record of the existing conditions of each parcel will be prima facie evidence of the conditions thereof at the time of the making of the examination.

The Contractor shall maintain access to fire hydrants and fire alarm boxes throughout the prosecution of the Work. Hydrants, alarm boxes and standpipe connections shall be kept clear and visible at all times unless approved otherwise. If visibility cannot be maintained, the Contractor shall provide clearly visible signs showing the location of the fire hydrant, fire alarm box or standpipe connection. The Contractor shall promptly notify the authority having jurisdiction of any impairment to any fire systems.

INTERFERENCE WITH EXISTING UTILITIES

Attention of the Contractor is specifically directed to the need for careful control of all aspect of his work to prevent damage to cables, ducts, water mains, sewers, fire mains, telephone cables, fuel lines, radar cables, and any other existing overhead or underground utilities and structures.

Before commencing work in any given area, the Contractor shall contact utility companies to identify any potential conflicts. Further, the Contractor shall also carefully review the Plans, survey and search the site for utility locations, and determine possible utility conflicts. All known above and underground utilities, including, but not limited to , electrical, telephone, communications, lighting cables, fuel lines, sewer, drainage and water pipes, and other existing structures are shown on the Plans for reference purposes only, but no guarantee is expressed or implied that the information is accurate. It shall be the sole responsibility of the Contractor to ascertain and/or verify the location of any and all such utilities or structures using magnetic and electronic detector and by hand excavation or other appropriate measures before performing any work that could result in damage to such existing utilities or structures. The Contractor shall make a thorough search of the particular location for underground utilities or structures whether or not shown on the drawings, before excavation work is commenced in any particular location. To this end of the Contractor shall provide and maintain throughout the term of the Contract, electronic and magnetic detecting devices capable of locating underground utilities or structures. The Contractor shall, after locating primary and critical existing utilities, mark their location with indelible material or other means satisfactory to the Field Representative and maintain above ground physical identification during the work.

In the event of damage to, or accidental disruption of utilities or other facilities as a result of the Contractor’s operations, the Contractor shall take immediate steps to repair or replace all damage and to restore all services.

Further, the Contractor shall engage any additional outside services which may be necessary to prosecute repairs on a continuous “around the clock” basis until services are restored. The Contractor shall also provide and operate any supplemental temporary services to maintain uninterrupted use of the facilities. All costs involved in making repairs and restoring disrupted service resulting from the Contractor’s work shall be borne by the Contractor and the Contractor shall be fully responsible for any and all claims resulting from the damage.

ENVIRONMENTAL PROTECTION AND SPECIAL CONTROLS

PART 900 - GENERAL

900.1 SUMMARY

A. Section Includes:

1. Minimizing the pollution of air, water, or land; control of noise, the disposal of solid waste materials, and protection of deposits of historical or archaeological interest.

B. Related Specification Sections include but are not necessarily limited to:

1. Division 00 - Front Ends Documents.

2. Division 01 - General Requirements.

900.2 SUBMITTALS

A. Shop Drawings:

1. See Specification Section 01340 for requirements for the mechanics and administration of the submittal process.

2. Prior to the start of any construction activities submit:

a. A detailed proposal of all methods of control and preventive measures to be utilized for environmental protection.

b. A drawing of the work area, haul routes, storage areas, access routes and current land conditions including trees and vegetation.

c. A copy of the NPDES permit for storm water discharges from construction activities.

d. A copy of the approved pollution prevention plan.

900.3 - PRODUCTS – (NOT APPLICABLE TO THIS SPECIFICATION SECTION)

900.4 - EXECUTION

900.4.1 INSTALLATION

A. Employ and utilize environmental protection methods, obtain all necessary permits, and fully observe all local, state, and federal regulations.

B. Land Protection:

1. Except for any work or storage area and access routes specifically assigned for the use of the Contractor, the land areas outside the limits of construction shall be preserved in their present condition.

a. Contractor shall confine his construction activities to areas defined for work within the Contract Documents.

2. Manage and control all borrow areas, work or storage areas, access routes and embankments to prevent sediment from entering nearby water or land adjacent to the work site.

3. Restore all disturbed areas including borrow and haul areas and establish a permanent type of locally adaptable vegetative cover.

4. Unless earthwork is immediately paved or surfaced, protect all side slopes and backslopes immediately upon completion of final grading.

5. Plan and execute earthwork in a manner to minimize duration of exposure of unprotected soils.

6. Except for areas designated by the Contract Documents to be cleared and grubbed, the Contractor shall not deface, injure or destroy trees and vegetation, nor remove, cut, or disturb them without approval of the Engineer.

a. Any damage caused by the Contractor's equipment or operations shall be restored as nearly as possible to its original condition at the Contractor's expense.

C. Surface Water Protection:

1. Utilize, as necessary, erosion control methods to protect side and backslopes, minimize and the discharge of sediment to the surface water leaving the construction site as soon as rough grading is complete.

a. These controls shall be maintained until the site is ready for final grading and landscaping or until they are no longer warranted, and concurrence is received from the Engineer.

b. Physically retard the rate and volume of run-on and runoff by:

1) Implementing structural practices such as diversion swales, terraces, straw bales, silt fences, berms, storm drain inlet protection, rocked outlet protection, sediment traps and temporary basins.

2) Implementing vegetative practices such as temporary seeding, permanent seeding, mulching, sod stabilization, vegetative buffers, hydroseeding, anchored erosion control blankets, sodding, vegetated swales or a combination of these methods.

3) Providing Construction sites with graveled or rocked access entrance and exit drives and parking areas to reduce the tracking of sediment onto public or private roads.

2. Discharges from the construction site shall not contain pollutants at concentrations that produce objectionable films, colors, turbidity, deposits or noxious odors in the receiving stream or waterway.

D. Solid Waste Disposal:

1. Collect solid waste on a daily basis.

2. Provide disposal of degradable solid waste to an approved solid waste disposal site.

3. Provide disposal of nondegradable solid waste to an approved solid waste disposal site or in an alternate manner approved by Engineer and regulatory agencies.

4. No building materials wastes, or unused building materials shall be buried, dumped, or disposed of on the site.

E. Fuel and Chemical Handling:

1. Store and dispose of chemical wastes in a manner approved by regulatory agencies.

2. Take special measures to prevent chemicals, fuels, oils, greases, herbicides, and insecticides from entering drainage ways.

3. Do not allow water used in onsite material processing, concrete curing, cleanup, and other waste waters to enter a drainage way(s) or stream.

4. The Contractor shall provide containment around fueling and chemical storage areas to ensure that spills in these areas do not reach waters of the state.

F. Control of Dust:

1. The control of dust shall mean that no construction activity shall take place without applying all such reasonable measures as may be required to prevent particulate matter from becoming airborne so that it remains visible beyond the limits of construction.

a. Reasonable measures may include paving, frequent road cleaning, planting vegetative groundcover, application of water or application of chemical dust suppressants.

b. The use of chemical agents such as calcium chloride must be approved by the State of Florida DOT.

2. Utilize methods and practices of construction to eliminate dust in full observance of agency regulations.

3. The Engineer will determine the effectiveness of the dust control program and may request the Contractor to provide additional measures, at no additional cost to Owner.

G. Burning:

1. Do not burn material on the site.

2. If the Contractor elects to dispose of waste materials by burning, decide for an off-site burning area and conform to all agency regulations.

H. Control of Noise:

1. Control noise by fitting equipment with appropriate mufflers.

I. Completion of Work:

1. Upon completion of work, leave area in a clean, natural looking condition.

2. Ensure all signs of temporary construction and activities incidental to construction of required permanent work are removed.

J. Historical Protection:

1. If during the course of construction, evidence of deposits of historical or archaeological interests is found, cease work affecting find and notify Engineer.

a. Do not disturb deposits until written notice from Engineer is given to proceed.

2. The Contractor will be compensated for lost time or changes in construction to avoid the find based upon normal change order procedures.

CONTAMINATED SOIL/GROUNDWATER

PART 1 - GENERAL

The purpose of this section is to provide basic guidelines for properly working (i.e., excavation, handling, transportation, disposal, etc.) with contaminated soil/groundwater during construction and/or any other activities that require the excavation of soil and/or exposure of groundwater, to prevent negative environmental impacts such as cross contamination, spreading out existing contamination that is already contained, etc. All excavation shall be conducted in accordance with the contract and construction documents.