DOR Redacted.pdf

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NAS Meridian Unaccompanied Housing Building 412 Installment of New Industrial Washers and Dryers

1.0 INTRODUCTION

The Unaccompanied Housing Building 412 located in (NAS) Naval Air Station Meridian, Mississippi, located adjacent to the Permanent Party Barracks will be required to purchase new industrial washers and dryers. Building 412 is being renovated into the new Laundry Facility, due to the fact that building 218 is scheduled to be demolish in FY2026, and that is where the current washers and dryers are located at. This Acquisition is to procure and install the new washers and dryers to provided clean linen for all of the Unaccompanied Housing Residents.

2.0 REQUIREMENTS

Following are the requirements and specifications for the furniture.

2.1 Significant Characteristics

Industrial Washers Quantity 3

100 to 130 lb. capacity-Electrical Service. 10-30 Pre-programmed Formulas, 6 flushing chemical Liquid Soap Connections, Spreading force and contributing to long Bearing life, Single Motor – Inverter Drive

Industrial Dryers

Quantity 3 170 to 200 lb. capacity, Electric Heat Source, Phase 7 Microprocessor Control

Efficient Automatic or Time Controlled Formulas

Industrial Washers/Dryers Warranty 5 Year Warranty

Industrial Washers/ Dryers Maintenance and Repairs

2.2 Responsibilities of the Contractor

The Contractor shall furnish, deliver and install new commercial industrial washers and new commercial industrial dryers to Unaccompanied Housing Permanent Party Building 412. Contractor will provide all supervision, labor, installation, materials, parts and equipment as necessary to ensure installation in accordance with the manufacturers specifications. Contractor will also bolt, level and grout as required.

Contractor will provide training on how to operate equipment. Contract will also provide all repair parts, supplies, and equipment, maintenance and repair services for the washers as specified herein. The Contractor shall be responsible for conducting pre-installation inspection of the laundry room facilities. The washers and dryers will be located at NAS Meridian Unaccompanied Housing Building 412. Contractor will

2 | P a g e ensure industrial washers, dryers and other necessary equipment will fit properly into the designated space. Contractor shall ensure that all commercial industrial washers are properly connected to electricity and water sources necessary for proper operation in accordance with manufacturer specifications, and conduct successful operational testing prior Government acceptance. The Contractor shall also be responsible for all materials delivered and work performed until the completion and acceptance of the entire work, except for any completed unit of work, which may have been previously accepted under the contract.

2.3 Washers and Dryers Installation

The Contractor shall dispose of all debris, trash, packing materials, tools, and equipment daily into Contractor provided containers. Contractors shall not utilize Government containers.

The Contractor shall deliver all washers and dryers directly to the required location at the time of installation in new and working condition.

The Contractor shall provide protective covering to protect flooring throughout the building while moving into washers and dryers and around the building and shall remove the protective covering after the installation is complete. The Contractor shall be responsible for all cost of damages, repairs, or replacement of Government property before final invoicing.

The Contractor shall coordinate all required services with Housing Director or UH Management Specialist.

The Contractor shall ensure work area is clean, neat, and in an orderly condition at the end of each workday.

The Contractor shall ensure all means of egress and aisles remain clear of project supplies, materials, and debris at all times.

The Contractor shall notify the Housing Director or UH Management Specialist upon arrival at the work site and upon leaving.

The Contractor shall coordinate all utility outages with the Housing Director or UH Management Specialist.

The washers and dryers will be delivered and installed by the Contractor at Naval Air Station (NAS) Meridian Unaccompanied Housing Building 412 in Meridian, MS at no expense to the Government. Onsite visit shall be done prior to install to ensure correct power supply cord for receptacle and building. The Government will supply hot and cold-water connections, electrical outlets, exhaust vents, and drainage for the new units within ten feet of the proposed locations of washers and dryers. Contractor shall provide and install washers and dryers, plus hook-ups, and shall connect exhaust

3 | P a g e system to Government discharge vents. When outside venting is not available, the Contractor shall furnish and attach lint troughs to the venting hose.

Warranty. The Contractor shall provide a five (5) year warranty for all parts, bearing anad sears, frame after Government acceptance of the Industrial Washers and Dryers.

All defect remedies during this one (1) year period shall be included in the Contractor’s overall price. The Contractor is responsible for providing a fully functional system that operates exactly as the manufacturer intended. Any issues encountered with equipment, materials, or labor shall be corrected by the Contractor at no additional expense to the Government. Any tasks required to complete this job that are not specifically addressed in this Description of Requirement shall be performed in a manner that exhibits good workmanship and is in keeping with accepted industry standards. The contractor shall provide a copy of its warranty for the industrial washers and dryers (if applicable) with its offers, and a copy of the operating instructions.

3.0 DELIVERABLES

The objective of this action is to provide and install all requested washers and dryers as specified in this Description of Requirement.

Items are needed by 27 June 2025 or 120 Days After Receipt of Order (ARO).

4.0 DELIVERY LOCATION

4.1 Delivery Address:

Attn: Unaccompanied Housing NAS Meridian BLDG. 412 Higley Rd Meridian, MS 39305

4.2 SPECIAL DELIVERY INSTRUCTIONS

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Delivery must take place between the core business hours of 0830AM – 1430PM CDT, except on federal holidays. The contractor is not required to provide services on federal holidays. The federal holidays are Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Day, Independence Day and Labor Day. The most expeditious delivery means requested.

4.3 INSPECTION REQUIREMENTS

Naval personnel will perform inspection of received items. Inspection and acceptance will be conducted at Destination/Government facility. The items will be inspected by using visual inspection for quality and defect. Any defects or issues detected will be communicated back to the supplier/OEM for replacement and/or repair IAW the company’s and FAR warranty clause.

4.4 QUALITY

The Contractor shall provide quality services and/or products IAW this contract. Upon completing all work, the Contractor shall conduct a final walk through inspection with the Designated Government Representative (DGR) for inspection and acceptance of all work upon completion of the project. A punch list of items that require completion/correction will be generated and submitted to the Contractor. The items shall be completed before the project is considered complete.

5.0 DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

To gain access to NAS Meridian Unaccompanied Housing Student Dorms Building 412, the contractor shall contact the POC from the respective location. Contactor shall contact POC , UH Management Specialist

Hours of operation are from 8:00AM to 14:30PM, Monday to Friday. The POC will email Pass and Tag office to the sponsor’s contractor on base

The Defense Biometric Identification System (DBIDS) is a DoD-owned and operated system developed by Defense Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations.

DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for contractors and vendors requiring access to an installation at no cost to them. The transition will begin 17 April and individuals will have up to 180 days to obtain the permanent card. After August 14, 2017, NCACs cards will no longer be accepted.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

NCACS cardholders will have 120 days from April 17, 2017 to obtain a temporary DBIDS paper pass. After the applicant obtains their DBIDS paper pass, they will have an additional 180 days to obtain an actual DBIDS card at no cost. Those requesting new access onto installations will receive the DBIDS card at the same time they are

5 | P a g e initially approved for access. After August 14, 2017, NCACS cards will no longer be accepted for installation access.

For more information https://www.cnic.navy.mil/om/dbids.html

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (July 2013)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI)

6 | P a g e which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees will in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and will out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

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CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative.

Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS

OR PERFORMING SENSITIVE DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes contractor employees under this contract as Non-Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check.

Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date.

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

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The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DON Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL

PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-

SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08- 006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

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The contractor will ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

AVAILABILITY OF FUNDS

Pursuant to FAR 52.232-18, funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract. The notice of availability of funds issued pursuant to this clause will be posted to the NAVSUP FLC Norfolk web page at https://www.navsup.navy.mil/navsup/ourteam/navsupgls/prod_serv/contracting/con_navsupflcn.