DOR - HOT ASPHALT MIX.pdf

DESCRIPTION OF REQUIREMENT (DOR)

HOT ASPHALT MIX FOR NAVAL CONSTRUCTION TRAINING

CENTER (NCTC) GULFPORT, MS

1.0 INTRODUCTION

The Naval Construction Training Center (NCTC) Gulfport, MS requires the delivery of up to approximately 1000 tons of hot asphalt in Contractor-owned vehicles during a one (1) year ordering period. Naval Construction Training Center (NCTC) Gulfport, MS personnel will meet the contractor’s truck at the 28 th Street gate to direct them to the various work sites. Each work site will be no further than 7 miles from the gate at 5510 CBC 8th St, Gulfport, MS 39501-5003. Contractors will need to account for processing times and inspection at NCBC commercial gate to meet delivery requirement. Advanced notice will be provided for required materials and it will be expected that contractor deliver within 30 minutes of requested time.

Placement will normally begin at 0700 and continue until job is complete (no later than 1500 hours) and/or requested amount of asphalt has been delivered. Plant should provide continuous flow of asphalt from a silo and exclude pre-made asphalt. Contractor shall deliver at a minimum one truckload every 30 minutes and not exceed two truckloads in a 30 minute period. NCTC will not accept nor pay for any asphalt batched prior to the morning of the delivery request. Hot Asphalt will be at the correct temperature at delivery point, temperature of 320-350 degrees Fahrenheit. Customer will give a 48 hour notice of cancellation, if needed, prior to scheduled delivery. Upon cancellation, NCTC will not be liable for any charges from the cancelled order.

2.0. REQUIREMENT CHARACTERISTICS

HOT MIXED ASPHALT will meet requirements as set forth in the Federal Road Construction Specifications (DOT) as outlined in the AMERICAN ASSOCIATION OF STATE HIGHWAY AND

TRANSPORTATION OFFICIALS (AASHTO) & MISSISSIPPI STANDARD SPECIFICATIONS FOR

ROAD AND BRIDGE CONSTRUCTION section 403, sub-section 401. These specifications will include the AMERICAN SOCIETY of TESTING MATERIALS (ASTM). Mix design requirements depending on job site will be the 19 mm size mix meeting ASTM C-136 and ASTM C 117 aggregate design. Asphalt cement will be AC-20 or AC-30 ASTM D-3381 as required for this region of the U.S. HOT MIX

ASPHALT, ¾” MINUS AGGREGATE, TOTALLY FREE OF DEBRIS, IDEAL BATCHED

TEMPERATURE OF 350 DEGREES without overheating emulsion.

Estimated Contract Minimum for year: 200 Estimated Contract Maximum for year: 1000

BASE PERIOD: 12-Months, 1 July 2024- 30 June 2025

Item No. Description Quantity Unit of Issue Estimated Delivery Date

0001 Hot Asphalt Mix, 19MM, Base Course Mix

200 Ton 22-26 JULY 2024

0002 Hot Asphalt Mix, 19MM, Base Course Mix

200 Ton 23-27 SEPT 2024

0003 Hot Asphalt Mix, 19MM, Base Course Mix

200 Ton 2-4 DEC 2024

0004 Hot Asphalt Mix, 19MM, Base Course Mix

200 Ton 31 MARCH – 04

APR 2025

0005 Hot Asphalt Mix, 19MM, Base Course Mix

200 Ton 9-13 JUNE 2025

Contract Type: FFP – IDIQ

3.0. APPLICABLE PUBLICATIONS (Current Editions) AND FORMS

The Contractor (to include Subcontractors) shall abide by all applicable regulations, laws publications, manuals, local policies, and procedures such as Federal Law, State Law(s), Occupational Safety and Health Administration (OSHA) regulations, and Navy regulations, publications, manuals, and local policies and procedures.

29 CFR 1910, Occupational Health and Safety 41 CFR 102, Federal Management Regulation (FMR) DoD 5500.7-R Joint Ethics Regulations (JER) DoD 5200.08-R, Physical Security Program 32 CFR 147.24, The National Agency OPNAVINST 5530.14E CH-2, Navy Physical Security and Law Enforcement Program OPNAVINST 5102.1D MCO P5102.1B, Navy & Marine Corps Mishap and Safety Investigation, Reporting, And Record Keeping Manual

Mandatory records and report forms are listed below.

Personnel requesting access to NCBC Gulfport must first have a sponsor. The sponsor will need a letter from their requesting unescorted access and stating the purpose and length of the visit. The background form for the person who would be receiving unescorted access can be obtained from Pass and ID. Once the request has been approved, the sponsor will be given the "Application for Access." This application must be filled out and faxed/sent by encrypted e-mail/dropped off at least 3 days in advance of the visit. If the background check is favorable, unescorted access will be granted for the approved period. 22 Olson Ave, Building 452, Gulfport MS 39501-5003; Phone Number

(228) 871-4271; Fax Number: (228) 871- 4272.

4.0 DELIVERY

See Delivery Schedule in respective delivery order and CLINs (Contract Line Item Numbers).

Delivery requests will be made by the Designated Government Representative (DGR) or POC no later than ONE (1) week before the delivery of asphalt is required. First delivery is estimated to be conducted between 22-26 JULY 2024.

5.0 PLACE OF DELIVERY

Orders placed will be delivered on the NCBC Gulfport base within 7 miles from the gate at 5510 CBC 8th St, Gulfport, MS 39501-5003.

Delivery shall take place between the hours of 0700 - 1500 CST, Monday thru Friday and shall not include after-hours, weekends, and Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

6.0. PERIOD OF PERFORMANCE

The Period of Performance is 1 July 2024- 30 June 2025.

7.0. QUALITY CONTROL

Quality Control is the responsibility of the Contractor. The Contractor shall be responsible for the delivery of quality supplies or services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.246-1, “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control.

8.0. INSPECTION REQUIREMENT

The Contractor shall provide quality products IAW this contract. Upon delivery, the Contractor shall notify the DGR for an inspection and acceptance of the delivery.

9.0. DESIGNATED GOVERNMENT REPRESENTATIVE (DGR)

The Contracting Officer designates:

Provided at Award

The DGR monitors all aspects of the contract and respective task orders. The DGR is authorized to perform the following functions:

WAWF Payments Receipts/Invoices Inspections of all deliveries Written and oral communications with the Contractor concerning any kind of issues Notify both the Contracting Officer (KO) and Contractor of any deficiencies Scheduling and coordination of all deliveries

The DGR is not authorized to change any of the terms and conditions of the resulting contract.

10.0. CORRECTIVE ACTIONS

At any time, it is determined by the KO that the quality control system, personnel, instructions, controls, tests, or records are not providing results, which conform to contract requirements; action shall be taken by the Contractor to correct the deficiency. If a Contract Discrepancy Report (CDR) is issued the Contractor shall develop a Corrective Action Plan (CAP), which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific nonconformance and CA to the root cause to prevent recurrence and a corrective action including the timeline for completion.

11.0. PERSONNEL

For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or Subcontractor. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. Contractor personnel shall present a clean, neat and professional appearance.

The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general wellbeing, or operational mission of the Navy. All Contractor personnel shall comply with installation security and access procedures and the Contractor’s final Safety Plan.

11.1. Motor Vehicle Operators

Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid U.S. state driver’s license, certificates and permits, applicable for the type and class of vehicle being operated.

11.0. INCLEMENT WEATHER

The Contractor shall perform deliveries as scheduled including during periods of inclement weather unless specific approval to delay is requested by the Contractor and approved by DGR. Such approval will normally be granted only in cases of particular severe weather, such as hurricanes or tornados, etc. The Contractor shall not request additional cost for schedule changes due to inclement weather.

12.0. SAFETY

The Contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, the deliveries required herein which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and Designated Government Representative within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the Contractor as a result of any accident that occurs in connection with performance under this contract.

13.0. SECURITY ACCESS

13.1. Access and General Protection/Security: Policy and Procedures

Contractor and all associated Subcontractor-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, Department of the Navy (DoN) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

13.2. Defense Biometric Identification System (DBIDS)

Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center (VCC) representative.

The VCC will pull up your information in the computer, ensuring all information is current and correct.

Once your information is validated, a temporary DBIDS credential is provided.

Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~ 180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center.

The representative will enter base access authorization and then you may proceed to work. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential.

Present a letter or official document from my government sponsoring organization that provides the purpose for your access.

Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential.

You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Additional information is available at https://www.cnic.navy.mil/om/dbids.html.