DOP - Fleet Vehicles -Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Exemption from Competition - EFC

If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov

Form ID

Generated after Receipt by DOP

Year

Requestor Information

Agency Name * Idaho Division of Purchasing

Agency Acronym *

DOP

Requestor Name * Kevin Jarrett

Phone * 208-332-1615

E-mail * kevin.jarrett@adm.idaho.gov

Property Being Purchased: * Fleet Vehicles

This field has a 300 character limit

Type of Exemption Check all that apply

Type of Exemption *

A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)

My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)

The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).

A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)

A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)

My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:kevin.jarrett@adm.idaho.gov

Additional Questions *

There is an immediate threat to public health, safety, or welfare (Emergency Purchase Authorization)

The required property can only be procured from a single supplier (sole manufacturer and distributor) (Sole Source Authorization)

There is an existing Policy Directive on the DOP website which requires authorization to be utilized (Utilization of Policy Directive)

It would be impractical, unreasonable, or disadvantageous to complete the required competitive process under the circumstances (Exemption from Competition)

Exemption from Competition

IDAPA 38.05.01.042.05 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to:

special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Proposed Supplier * Enter Unknown if supplier is not known

Any interested Idaho dealership that provides a Fleet Vehicle program.

Duration *

One-Time purchase Ongoing

Anticipated Total Cost * $16,000,000.00

Background * Describe the circumstances

We would like to continue working with our current dealerships for Fleet Vehicles and come to agreements with any Idaho dealership that is interested while we assess the best way to run a new solicitation.

This field has a 300 character limit

Justification * Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?

We want to do “short term” (2 years) price agreements to allow us to focus on the best way to get fleet vehicles to the State moving forward.

Description * Describe the extent to which competition is possible

Enter Price Agreements with any Idaho dealership that is interested, has a fleet vehicle program, and can meet the needs of the State. While Price Agreements are active, we will begin researching different ways to draft up a new solicitation for Fleet Vehicles.

Agency Certification *

The information provided above is true and accurate to the best of my knowledge,and supports the need for a direct procurement of the described goods or services, in the best interest of the State.

File Upload

Maximum File Size 250 MB

Agency Representative * Date of Submittal * 2025-04-22

Approval - EFC

Administrator Intends to approve (pending legal notice). * https://adminrules.idaho.gov/rules/current/38/380501.pdf

Yes No

Optional Posting? * This exemption will be sent for posting before final approval.

Yes No

Notes Public View

This field has a 300 character limit

File Upload

Maximum File Size 250 MB

Date Time * 2025-04-22