Doors_iFB.docx

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CALIFORNIA CONSERVATION CORPS

Tahoe Center 1949 Apache Ave. S. Lake Tahoe, CA 96150

INVITATION FOR BID

NOTICE TO PROSPECTIVE BIDDERS

EXTERIOR EXIT DOOR REPLACEMENT PROJECT

Contract #: C5619BHC Bid Opening: May 27, 2016 @ 2:00pm Mandatory Walkthrough May 12, 2016 @ 10:00AM You are invited to review and respond to this Invitation for Bid (IFB) In submitting your bid, you must comply with the instructions and requirements found herein.

Note that all Agreements entered into with the State of California will include by reference General Terms and Conditions that may be viewed at Internet site www.ols.dgs.ca.gov/Standard+Language No contractor or subcontractor may be listed on a bid proposal for this public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. http://www.dir.ca.gov/Public-Works/PublicWorks.html If you do not have Internet access, a hard copy can be provided by contacting the person listed below.

In the opinion of the California Conservation Corps, this IFB is complete and without need of explanation. However, if you have questions or need any clarifying information, please submit through Cal eprocurehttps://caleprocure.ca.gov/pages/bidder-vendor.aspx. Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

No questions will be addressed via phone calls, e-mails, or in person on or before the bid.

ALL QUESTIONS AND ANSWERS MUST COME THROUGH CALEPROCURE ONLY.

Keeping the process fair for all. We will not accept questions via phone calls, e-mails, or in person.

Jennifer Reed-Aguayo Contracts Unit Business Services and Contracts Unit 916-341-3132

3. Bid Requirements and Information 13

Required Documents – Attachments

INVITATION FOR BID (IFB)

Notice to Prospective Bidders

TAHOE BASE CENTER – CALIFORNIA CONSERVATION CORPS

EXTERIOR EXIT DOOR REPLACEMENT PROJECT

SCOPE OF WORK

Project Location: 1949 Apache Avenue, South Lake Tahoe, CA 96150

Project Manager: Adrienne L. Monarrez, (916) 341-3219 Alternate Contact: Steven Fultz, (916) 341-3242

SCOPE OF WORK:

The California Conservation Corps (CCC) desires to have (3) three existing exterior doors replaced with new exterior doors, sidelights, and vision panels at locations as follows: (1) one North facing Main Dormitory exterior entrance (double door) and sidelights; and (2) two single South facing exterior Dormitory exit doors, with vision panels, from the 1st Floor Recreation Room.

1) Verify all existing project site conditions and measurements for installation of new work.

2) Remove (3) three existing exterior exit doors, associated door hardware, sidelights, trim, threshold, and any damaged door casing and framing members. Remove and reinstall hold down and anchor bolts as necessary. Prepare opening for installation of new door assembly.

3) At Main Dorm entry door (Door 1), remove and preserve existing decorative door header and molding, for reinstallation with new door frame.

4) Provide and install (3) three new galvanized steel hollow metal exit door assemblies with heavy duty self-closing hardware, sidelight with Low-E glazing, vision panels, door stops, kick plate, new framing and casing as needed, new wall trim to match existing, panic hardware, door silencers, coordinators and astragals, welded galvanized steel door frame, weather stripping, weather tight caulking, metal threshold, exit route signage, accessible entrance signage, weather resistant membrane barrier to match existing with 12” barrier overlap and positive seal at existing weather barrier. Provide and install any additional door hardware and related items including keying of locksets necessary for a complete installation and operation of doors, and required door signage.

5) Completely remove, haul and dispose of construction waste and debris. Patch, repair, refinish to match, all existing surfaces disturbed by the new construction. Upon completion of the project, there shall be no visual difference between the new work and the existing conditions.

6) Provide temporary weather protective barriers, safety barriers, walk off mats, and other barriers to protect existing adjacent surfaces for damage during construction.

7) Upon execution of the contract, Contractor shall issue to CCC Project Manager, a complete detailed schedule for the project, which may be adjusted by mutual agreement as the project proceeds.

Door Notes:

ADDITIVE COST OPTION:

Remove (1) one additional West End, North facing, exterior Dormitory door (double door) and provide and install (1) one additional new galvanized steel hollow metal exit door, (Door 4) with same scope as identified above.

EXISTING BUILDING CODE INFORMATION FOR EXISTING DORMITORY BUILDING

Building Codes: 2001 California Building Standards Code, 2001 California Energy Commission Standards

7. Occupant Load

California SFM Application No. 01-09-11-0035 DGS Work Order No. 116465 DSA Application No. 02-110209

10. Smoke Control System: No

SPECIFICATIONS

ACCESS DOORS AND FRAMES

PART 1 - GENERAL

1. SUBMITTALS

2. COORDINATION

A. Verification: Determine specific locations, door and frame sizing, hardware requirements, and site conditions for installation of new exit doors.

3. QUALITY ASSURANCE

A. Fire-Rated Access Doors and Frames: Units complying with NFPA 80 that are identical to assemblies tested for fire-test-response characteristics per the following test method and that are listed and labeled by UL or another testing and inspecting agency acceptable to authorities having jurisdiction:

1. ASTM E 119 or UL 263 for horizontal access doors and frames.

PART 2 – PRODUCTS

1. STEEL MATERIALS

A. Steel Plates, Shapes, and Bars: ASTM A 36/A 36M.

1. ASTM A 123/A 123M, for galvanizing steel and iron products.

2. ASTM A 153/A 153M, for galvanizing steel and iron hardware.

B. Metallic-coated Steel Sheet: ASTM A 653/A 653M, commercial Steel (CS) with A60 zinc-iron-alloy (galvannealed) coating.

C. Drywall Beads: 0.0299-inch zinc-coated steel sheet to receive joint compound.

2. ACCESS DOORS AND FRAMES FOR WALLS

A. Available Manufacturers: Subject to compliance with requirements, manufacturers offering products that may be incorporated into the Work include, but are not limited to, the following:

B. Manufacturers: Subject to compliance with requirements, provide products by one of the following:

1. Acudor Products, Inc. DW 5040.

2. Babcock-Davis; A Cierra Products Co.

3. Dur-Red Products.

4. Milcor Inc.

3. FABRICATION

A. General: Provide door and frame assemblies manufactured as integral units ready for installation. All door and frame surfaces to be manufacturer primed.

B. Metal surfaces: For metal surfaces exposed to view, provide materials with smooth, flat surfaces without blemishes.

C. Doors and Frames: Grind exposed welds smooth and flush with adjacent surfaces. Furnish attachment devices and fasteners of type required to secure access panels to types of supports indicated.

D. Latching Mechanisms: furnish number required to hold doors in flush, smooth plane with closed.

1. For cylinder lock, furnish two keys per lock and key all locks alike.

PART 3 – EXECUTION

1. INSTALLATION

A. Comply with manufacturer’s written instructions for installing doors and frames.

B. Set frames accurately in position and attach securely to supports with plane of face panels aligned with adjacent finish surfaces.

C. Install doors flush with adjacent finish surfaces or recessed to receive finish material.

2. ADJUSTING AND CLEANING

A. Adjust doors and hardware after installation for proper operation.

B. Remove and replace doors and frames that are warped, bowed, or otherwise damaged.

DOOR HARDWARE

PART 1 – GENERAL

1. SUBMITTALS

A. Product Data: Include construction and installation details, material descriptions, dimensions of individual components and profiles, and finishes.

B. Samples for Initial Selection: For each finish, color, and texture required for each type of door hardware indicated.

C. Samples for Verification: Submit minimum 2-by-4-inch plate Samples of each type of finish required, except primed finish.

2. QUALITY ASSURANCE

A. Installer Qualifications: An employer of workers trained and approved by lock manufacturer, or a specialty contractor with a C28 License (Lock and Security Equipment Contractor). Installer shall supply and install door hardware.

1. Source Limitations: Obtain each type and variety of door hardware from a single manufacturer, unless otherwise indicated.

3. COORDINATION

A. Keying – Conduct keying meeting at project site with CCC Administrative Officer to determine keying requirements.

1. Incorporate meeting decisions into final keying schedule after reviewing function of building, flow of traffic, purpose of each door, degree of security required, and requirements for key control system.

2. Deliver keys to the State in person to:

Tahoe Base Center, California Conservation Corps 1949 Apache Avenue Meyers, CA 96150 Attention: Melissa Kibbe, Administrative Officer

3. Existing Openings: Where new hardware components are scheduled for application to existing construction or where modifications to existing door hardware are required, field verify existing conditions and coordinate installation of other hardware to suit opening conditions and to provide for proper operation.

B. Maintenance Service: 6 months after final project acceptance, provide service checkup to adjust doors as required for proper door and hardware operation.

4. WARRANTY

A. Special Warranty: Manufacturer’s standard form in which manufacturer agrees to repair or replace components of door hardware that fail in materials or workmanship within specified warranty period.

1. Failures include, but are not limited to the following:

2. Warranty Period: 1 Year from project completion or greater as provided by manufacturer.

PART 2 – PRODUCTS

1. SCHEDULED DOOR HARDWARE

A. General: Match existing hardware in the existing Administration and Multipurpose Buildings for facility maintenance and repair purposes. Available Manufacturers are subject to compliance with requirements. Manufacturers offering products that may be incorporated into the Work include, but are not limited to, manufacturers specified: Bommer Industries, Hager Companies, McKinney Products Company, Pemko Manufacturing Company, Select Products Limited, and Zero International.

B. All hardware shall be CBC/ADA access compliant, heavy-duty commercial quality.

C. Door hardware shall include, but is not limited to, cylindrical lock and latch sets, door butt and continuous gear hinges, doorstops, push plates, kick plates, door pulls, closers, and exit devices.

D. Doorstops shall be provided and installed where ever an opened door or any item of hardware thereon would strike a wall, column, equipment, or other parts of building construction.

2. HINGES, GENERAL

A. Exterior Continuous Gear-Type Hinges: Aluminum 6063-T6, extruded, pinless, geared hinge leaves; joined by a continuous extruded-aluminum channel cap; with concealed, self-lubricating thrust bearings.

B. Fabricated to full height of door and frame and to template screw locations; with components finished after milling and drilling are complete.

C.

1. Hinges: Unless otherwise indicated, provide the following:

2. Exterior Continuous Gear Hinges: Aluminum 6063-T6.

3. LOCKS AND LATCHES, GENERAL

A. Accessibility: All locking and latching devices shall meet current Americans with Disabilities Act Guidelines (ADA), and Accessibility Guidelines for Buildings and Facilities (ADAAG).

B. Lock Throw: Comply with testing requirements for length of bolts required for labeled fire doors. Mortise Locks: Minimum ¾-inch (19-mm) latchbolt throw.

C. Lock Backset: 2-3/4 inches (70 mm), unless otherwise indicated.

D. Lock Trim: Levers to be Forged; Escutcheons (Roses) to be wrought; Dummy Trim match lever lock trim and escutcheons; Operating Device to be Lever with escutcheons (roses).

E. Provide manufacturer’s standard strike for each lock bolt or latch bolt complying with requirements indicated for applicable lock or latch and with strike box and curved lip extended to protect frame; finished to match lock or latch.

4. LOCK CYLINDERS

A. Tumbler type, construction from brass or bronze, stainless steel, or nickel silver. Manufacturer shall be the same as lock manufacturer.

B. Standard Lock Cylinders: Grade 1, permanent cores that are face finished to match lockset.

5. KEYING

A. Keying System: Factory registered.

B. Keys: Brass C. Stamping: Permanently inscribe each key with a visual key control number and include the following notation: Information to be furnished by Owner.

D. Quantity: In addition to one extra key blank for each lock, provide the following:

1. Cylinder Change keys: Three

2. Master Keys: Five

3. Grand Master Keys: Five

4. Great-Grand Master Keys: Five

6. ACCESSORIES FOR PAIRS OF DOORS

A. Coordinators: Consisting of active-leaf, hold-open lever and inactive-leaf release trigger; fabricated from steel with nylon-coated strike plates; with built-in adjustable safety release.

B. Carry-Open Bars: Prevent the inactive leaf from opening before the active leaf; provide polished brass or bronze carry-open bars with strike plate for inactive leaves of pairs of doors unless automatic or self-latching bolts are used.

7. SURFACE CLOSERS

A. Surface Closers: Cast iron closer body, rack-and-pinion hydraulic type with adjustable sweep and latch speeds controlled by key-operated valves and forged-steel main arm. Comply with manufacturer’s written recommendations for size of door closers depending on size of door, exposure to weather, and anticipated frequency of use. Provide factory-sized closers, adjustable to meet field conditions and requirements for opening force. Adjust sweep period to comply with accessibility and fire requirements. Ensure positive latching.

8. THRESHOLDS

A. Fabricate and install new metal to full width of opening. Thresholds shall have non-slip abrasive finish. Set thresholds for exterior doors in full bed of sealant.

9. FINISHES

A. Provide Manufacturer Primed door surfaces.

10. INSTALLATION

PART 3 – DOOR HARDWARE SETS – Provide to match existing exterior main entry doors in the new Administration building and exterior Multipurpose buildings, or approved equal if unavailable.

GROUP 1

Door 1 and Add Option Door 4

Paired Doors, Exterior from Vestibules

(2) 3’0” x 6’8” x 1 ¾” Hollow Metal / Glass Door x Hollow Metal Frame

GROUP 2

Door 2 and Door 3

Single Door, Exterior from Recreation Room 3’0” x 6’8” x 1 ¾” Hollow Metal / Glass Door x Hollow Metal Frame

INSULATED LAMINATED GLASS

PART 1 – GENERAL

1. Insulating-Glass Units: Factory-assembled units consisting of sealed lites of glass separated by a dehydrated interspace, qualified according to ASTM E 2190. Provide Low E glass.

2. Sealing System: Dual system, or match existing increased sealing requirements.

3. Spacer: Manufacturer’s standard spacer material and construction

4. Manufacturers: Subject to compliance with requirements, available manufacturers offering products that may be incorporated in the work include, but are not limited to:

PAINTING

PART 1 – GENERAL

1. Paint exposed surfaces, colors to match existing finish colors, except where a surface or material is specifically not to be painted, or is to remain natural. Painting includes primed metal surfaces. Do not paint finished metal surfaces, operating parts, and labels.

2. Provide primers and undercoat paint produced by the same manufacturer as the finish coats. Finish coats must be compatible with primers used.

3. Apply all finishes per manufacturer’s application instructions.

4. Finish exterior doors on tops, bottoms, and side edges.

5. Provide barrier coats over incompatible primers or remove and re-prime.

6. Clean galvanized surfaces with non-petroleum based solvents so that the surface is free of oil and surface contaminants.

EXTERIOR PAINT SCHEDULE

Metal – Galvanized / Aluminum (Enamel Finish)

Wood (Enamel Finish)

END

DOOR SCHEDULE

ABBREVIATIONS:

Page | 10 of 10 Tahoe Base Center – Exterior Exit Door

2. Bidder Minimum Qualifications General B Contractor license requirement. The Contractor shall perform a commercially useful function relevant to this solicitation and provide services or goods that contribute to the fulfillment of the contract requirements.

To be considered the contractor/subcontractor must meet the following criteria:

· Is responsible for the execution of a distinct element of the work of the contract.

· Carries out the obligation by actually performing, managing, or supervising the work involved.

· Performs work that is normal for its business services and functions.

· Is not further subcontracting a portion of the work that is greater than that expected to be subcontracted by normal industry practices.

· Is responsible, with respect to products, inventories, materials, and supplies required for the contract, for negotiating price, determining quality and quantity, ordering, installing, if applicable, and making payment.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed through solely to be qualified to submit a proposal or awarded the contract.

3. Bid Requirements and Information A. Key Action Dates It is recognized that time is of the essence. All bidders submitting bids are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

· IFB available to prospective bidders ............................ ... ….…….……May 5, 2016

· Mandatory Walk-through at 10:00AM........... ………………………….… May 12, 2016

· Written questions must be received by 8:00AM................ ... ……..… May 18, 2016

· Sealed bids must be received no later than 2:00 PM10:00AM2......... …….….… May 27, 2016

· Opening of Cost Proposal................................................ …………….. May 27, 2016

· Notice of Proposed Award Date to occur 1-5 work days after “Opening of Cost Proposal” B. Mandatory Pre-Bid Walk-Through

A mandatory walk-through of the facility where the services are needed will be required.

The mandatory walk-through is scheduled on May 12, 2016 at 10:00AM Located:

1949 Apache Ave.S. Lake Tahoe, CA 96150 In the event a potential prime contractor is unable to attend the mandatory walk-through, an authorized representative may attend in their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at a pre-bid conference or walk-through. If this walk-through is mandatory, no bid will be accepted unless the bidder or his authorized representative was in attendance.

For contractors who need assistance due to a physical impairment, a reasonable accommodation can be provided, upon request, for the pre-bid conference or walk-through. The Contractor must call the contact person(s) listed below no later than the fifth working day prior to the scheduled date and time of the pre-bid conference/walk-through to arrange for a reasonable accommodation.

C. Term of Contract The term of this agreement is Upon Approvals through Date D. Submission of Bid

1. All bids must be submitted under sealed cover and sent to the CCC by date and time shown in the above Time Schedule. The sealed cover must be plainly marked with the IFB your firm’s name and address, and must be marked with "DO NOT OPEN." Bids not submitted under sealed cover may be rejected.

Mail or deliver bids to the following address:

California Conservation Corp Location Headquarters 1719 24th Street Sacramento, CA 95816 Attn: Jennifer Reed-Aguayo Contract #: C5619BHC

DO NOT OPEN UNTIL: May 27, 2016 @ 2:00PM

2. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm. The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be cause for rejection.

3. All bids shall include the documents identified in the Attachment Required Documents of this IFB. Bids not including the proper required documentation shall be deemed non-responsive and shall be rejected. A non-responsive bid is one that does not meet the basic bid requirements.

4. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications will not be considered and will cause a bid to be rejected.

5. A bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. The State may waive any immaterial deviation in a bid. The State's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the agreement.

6. Costs incurred for developing bids and in anticipation of award of the agreement are entirely the responsibility of the bidder and shall not be charged to the State of California.

7. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

8. A bidder may withdraw its bid by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent of their firm. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

9. The awarding agency may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received an original bid package and who attended the mandatory walk-through, if applicable.

10. The awarding agency reserves the right to reject any and all bids. The agency is not required to award an agreement.

11. Before submitting a response to this solicitation, Bidders should review, correct all errors and confirm compliance with the IFB requirements.

12. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount will be made due to a lack of careful examination of work sites and specifications.

13. No oral understanding or agreement shall be binding on either party.

14. Questions regarding this IFB must be submitted via eProcurement at https://caleprocure.ca.gov/pages/bidder-vendor.aspx.

E. Evaluation and Selection

1. At the time of bid opening, each bid will be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

2. The State will evaluate each bid to determine its responsiveness to the published requirements.

3. Bids that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, may be rejected.

4. Award, if made, will be to the lowest responsive and responsible bid.

F. Award and Protest

1. Whenever an agreement is awarded under a procedure which provides for competitive bidding, but the agreement is not to be awarded to the low bidder, the low bidder shall be notified by telegram, electronic facsimile transmission, overnight courier, or personal delivery (five) working days prior to the award of the agreement.

2. Upon written request by any bidder, notice of the proposed award shall be posted in a public place in the office of the awarding agency at least (five) working days prior to awarding the agreement.

3. If any bidder, prior to the award of agreement, files a protest with the Department of General Services (DGS), Office of Legal Services, and the CCC on the grounds that the (protesting) bidder is the lowest responsible bidder, the agreement shall not be awarded until either the protest has been withdrawn or the DGS has decided the matter.

4. Within (five) days after filing the initial protest, the protesting bidder shall file with the DGS and the CCC a detailed written statement specifying the grounds for the protest. The written protest must be sent to the DGS, Office of Legal Services, 707 Third Street, 7th Floor, Suite 7-330, West Sacramento, California 95605. A copy of the detailed written protest should be mailed to CCC Contracts Office, 1719 24th Street, Sacramento, California 95816. It is suggested that you submit any protest by certified or registered mail.

G. Disposition of Bids

1. Upon bid opening, all documents submitted in response to this IFB will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

2. Copies of the bid packages may be returned only at the bidder's expense, unless such expense is waived by the CCC.

H. Agreement Execution and Performance

1. Service shall be available no later than (30) days, or on the express date set by the CCC and the Contractor, after all approvals have been obtained and the agreement is fully executed. Should the Contractor fail to commence work at the agreed upon time, the CCC, upon (five) days written notice to the Contractor, reserves the right to terminate the agreement. In addition, the Contractor shall be liable to the State for the difference between Contractor's bid price and the actual cost of performing work by the second lowest bidder or by another contractor.

2. All performance under the Agreement shall be completed on or before the termination date of the Agreement.

a. The State does not accept alternate contract language from a prospective contractor. The State’s General Terms and Conditions are not negotiable. (See sample Standard Agreement attached hereto).

I. Termination The CCC has the authority and express right to terminate any Agreement awarded under this IFB at any time during the term of the Agreement for any reason or if the CCC finds that the Contractor's work is negligent, not satisfactory, or not in accordance with the Agreement requirements.

J. Preference Programs and Participation Requirements Information, requirements and forms for the preference programs listed below can be found at the Internet web sites listed.

Note: These documents may not be required in all bid packages. Refer to Attachment Required Documents for documentation required by this IFB.

1. Certified Small Businesses and Microbusinesses Certification Benefits – Certified Small Businesses or Microbusinesses can claim the five percent (5%) preference when submitting a bid on a state contract. You must provide a copy of the official Certification letter along with your bid.

For information on small business and microbusiness certification benefits refer to the following DGS Website – http://www.pd.dgs.ca.gov/smbs/sbpref.htm

2. DVBE Bid Incentive |_| DVBE Participation is required for this bid.

Please look carefully at box (a) in this section. If the box is checked you must respond accordingly to the instructions in this section for your bid to be considered responsive.

Specific information regarding the form (Rev. 9/2009), “California Disabled Veteran Business Enterprise (DVBE) Program Requirements,” can be found at the following website: www.pd.dgs.ca.gov.

(GOOD FAITH EFFORT IS NOT AN OPTION TO MEET THE DVBE PARTICIPATION GOAL.)

If for this agreement contractor made a commitment to achieve Disabled Veteran Business Enterprise (DVBE) participation, then contractor must within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) certify in a report to the awarding department: (1) the total amount the prime contractor received under the contract; (2) the name and address of the DVBE(s) that participated in the performance of the contract; (3) the amount each DVBE received from the prime contractor; (4) that all payments under the contract have been made to the DVBE(s); and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5(e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the Department of General Services (DGS). Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

3. Recycled Content Certification The State of California is required to purchase recycled content products (RCPs) rather than non-recycled products whenever price, quality, and availability are comparable. Furthermore, each state agency is required to purchase RCPs in sufficient quantities to ensure that mandated RCP procurement goals are attained within eleven product categories. These eleven product categories and their respective minimum recycled content requirements are outlined in Attachment I. Therefore, if two bidders quote the same bid cost amount for services, the State will award the contract to the RCP certified contractor.

In order to help state agencies identify all reportable purchases and all the reportable RCP purchases, suppliers are mandated by the Public Contract Codes to certify the minimum, if not the exact, recycled content, both secondary and postconsumer material, in the products, materials, goods, and supplies offered or sold to the State. The Public Contract Codes require every supplier to certify the minimum, if not the exact recycled content, both secondary and postconsumer material, in the products, materials, goods, and supplies offered or sold to the State. A Recycled Content Certification Form (CIWMB 74C) is provided in Attachment I for this purpose. Additional information regarding this program can be obtained at the following web site: http://www.ciwmb.ca.gov/BuyRecycled/StateAgen K . Public Works Contractor Registration Program (Mandatory) All contractors and subcontractors who bid or work on a public works project must register and pay an annual fee to DIR. The phase-in timetable is as follows:

July 1, 2014: Registration program became effective and first contractors registered. Initial registrations will be valid through June 30, 2015.

March 1, 2015: No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with DIR.

April 1, 2015: No contractor or subcontractor may work on a public works project unless registered with DIR. All projects bid before March 1, 2015, or awarded prior to April 1, 2015 will not trigger the registration requirements.

Once the registration requirement becomes mandatory (March 1, 2015 for bids and April 1, 2015 for projects awarded), an awarding body may not accept a bid or enter into a contract for public work with an unregistered contractor.

DIR maintains an up-to-date listing of registered contractors.

There are exceptions to the registration requirement for bidders in circumstances where a CSLB license would not be required at the time of bidding.

Additional exceptions and protections are included in the registration laws to limit bid challenges, allow some violations to be cured through payment of penalty fees, and allow unregistered contractors to be replaced with registered ones.

http://www.dir.ca.gov/Public-Works/PublicWorks.html

L. CALIFORNIA PROMPT PAYMENT ACT

Government Code, Section 927, et seq.

SUMMARY OF FREQUENTLY ASKED QUESTIONS

Updated: August 27, 2014

(Includes Non-Profits with Contracts <$500k) All Other Businesses

Specified contract term. No date set forth in contract

(For the State agency) The day after payment due date per contract; if no payment date in contract, on the 31st day after receipt of invoice (i.e., the day after the "required payment approval date") (GC 927.4)

Example: An invoice received on March 1st would begin accruing interest on April 1st if not submitted to the State Controller on or before March 31st (Day Zero = March 1 plus 30 days = March 31) The day after payment due date per contract; if no payment date in contract, on the 31st day after receipt of invoice (i.e., the day after the "required payment approval date") [GC 927.4]

Example: An invoice received on March 1st would begin accruing interest on April 1st if not submitted to the State Controller on or before March 31st (Day Zero = March 1 plus 30 days = March 31.

(For the State Controller)

(For the State agency)

(For the State Controller)

Example: Under the new calculation, an invoice for $10,000 that is 90 days late would incur a penalty of $326.70, ($10,000X.000363) X 90.

A.. Penalties Incurred Rate during FY 14-15 is 1.233% annually [GC 926.6(b)], or 0.0000338 per day, times the number of days late

Example: Under the new calculation, an invoice for $10,000 that is 90 days late would incur a penalty of $30.420, ($10,000X.0000338) X 90.

No penalties shall accrue for nonprofit public benefit corporations [GC 927.11(b)] Penalties shall accrue until the invoice is paid [GC 927.11(d)]

No penalties shall accrue for refunds or other payment due to individuals [GC 927.13(d)]

2. In major calamity, disaster or criminal act, penalty suspended (until reinstated) by Director of Finance [GC 927.11(c)]

For additional information, visit Prompt Payment:

· Use the Directory of State Payment Offices to locate the proper accounts payable telephone number and address of specific State offices.

· View California Laws, including Government Code (GC) and Public Contract Code (PCC).

· Regarding Construction Contract Payments, please see Public Contract Code Section 10261.5. http://www.leginfo.ca.gov/cgi-bin/displaycode?section=pcc&group=10001-11000&file=10250-10265

· California Certified Small Business contractors who have specific questions about invoice status: Please contact the Small Business Advocate for the awarding department. The Small Business/DVBE Advocates Directory is located at: Small Business & DVBE Advocates Directory.

M. BONDS

Bonds as required in Section 11.3 of the Construction General Terms and Conditions.

GENERAL TERMS and CONDITIONS OF THE CONTRACT FOR CONSTRUCTION Table of Articles

1. GENERAL PROVISIONS

1.1 Definitions

1.2 Execution. Correlation and Intent

1.3 Use of the State’s Drawings, Project Manual and other Documents

1.4 Capitalization

1.5 Conflicts in the Contract Documents

2. ADMINISTRATION OF THE CONTRACT

2.1 Information and/or Services Required of the State

2.2 Administration of the Contract

2.3 Breaches, Defaults and Termination for Cause

2.4 Termination for the State’s Convenience

2.5 Suspension by the State for Convenience

3. CONTRACTOR

3.1 Review of Contract Documents and Field Conditions by the Contractor

3.2 Supervision and Construction Procedures

3.3 Labor and Materials

3.4 Nondiscrimination Clause

3.5 Guarantee

3.6 Taxes

3.7 Permits, Fees and Notices

3 8 Allowances

3.9 Superintendent

3.10 Contractor’s Progress Schedule

3.11 Documents and Samples at the Project Site

3.12 Shop Drawings, Product Data and Samples (Submittals)

3.13 Tests and Inspections

3.14 Use of Project Site

3.15 Cutting and Patching

3.16 Cleaning Up

3.17 Access to Work

3.18 Royalties and Patents

3.19 Indemnification

3.20 Air Pollution

3.21 Certification by Contractor of Recycled Content

3.22 Unfair Business Practices

3.23 Child Support Compliance Act

3.24 Contractor Required Notification of Changes

4. SUBCONTRACTORS

4.1 Subletting and Subcontracting

4.2 Sub contractual Relations

4.3 Disabled Veteran Business Enterprise Program

4.4 Contract Assignments

GENERAL TERMS and CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

5. CONSTRUCTION BY THE STATE OR BY SEPARATE CONTRACTORS

5.1 State’s Right to Perform Construction and to Award Separate Contracts

5.2 Mutual Responsibility

5.3 State’s Right to Clean Up

6. CHANGES IN THE WORK

6.1 General

6.2 Change Order

6.3 Acceptance of Change Orders

6.4 Effect on Sureties

7. TIME

7.1 Notice to Proceed

7.2 Contract Time

7.3 Liquidated Damages

7.4 Time Extensions

7.5 Delays in Completion of the Work

7.6 Acceleration

8. PAYMENTS AND COMPLETION

8.1 Schedule of Values

8.2 Timeliness of Payments

8.3 Retentions

8.4 Assignment of Contract Funds

8.5 Occupancy by the State Prior to Completion of the Work

8.6 Acceptance of the Work and Final Payment

8.7 Interest

9. DISPUTES AND CLAIMS

9.1 Dispute and Claim Procedures

9.2 Audit and Access to Records

10. PROTECTION OF PERSONS AND PROPERTY

10.1 Safety of Persons and Property

10.2 Emergencies

10.3 Drug-Free Workplace

11. INSURANCE AND BONDS

11.1 Contractor's Insurance

11.2 No Personal Liability

11.3 Performance Bond and Payment Bond

12. UNCOVERING AND CORRECTION OF WORK

12.1 Uncovering and Correction of Work

12.2 Correction of Work

12.3 Acceptance of Nonconforming Work

GENERAL TERMS and CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

13. MISCELLANEOUS PROVISIONS

13.1 Governing Law

13.2 Successors and Assigns

13.3 Written Notice

13.4 Contractor’s Use of Computer Software

13.5 Independent Contractor

13.6 Unenforceable Provisions

13.7 Expatriate Corporations

13.8 Domestic Partners

13.9 Air or Water Pollution Violation

13.10 Certification by Contractor of Disabled Veteran Business Enterprise/Small Business Participation

ACRONYMS

GENERAL TERMS and CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

ARTICLE 1 - GENERAL PROVISIONS

1.1 DEFINITIONS: When the following terms appear in the Contract, they shall have the following meaning:

Acceptance of the Work: Written acceptance of the Work by the Director of the California Conservation Corps (CCC), State of California (State), or the Director’s designee.

Act of God: An Act of God shall include only the following occurrences or conditions and effects:

1. Earthquakes in excess of a magnitude of 3.5 on the Richter scale; or

2. Tidal waves.

Addendum (Addenda): A document issued by the State during the bidding period which modifies, supersedes or supplements the Contract Documents.

Alternative: Refer to Approved Equal and Substitution.

Applicable Codes: Include, but are not limited to, applicable laws, statutes, regulations, rules, building and other codes, ordinances, rulings, and lawful orders of all public authorities having jurisdiction over the State, the Contractor, Subcontractors, or the execution of the Work.

Approved Equal: Material, equipment, or method approved by the State for use in the Work, as being acceptable as an equivalent in essential attributes to the material, equipment, or method specified in the Contract Documents.

Agreement: The written and executed document known as the Contract Agreement.

Beneficial Occupancy: Occupancy and use by the State of all, or part, or parts, of the Work as selected by the State, prior to Completion.

Bidder: Any individual, partnership, corporation, association, joint venture, or any combination thereof, submitting a Bid Form for the Work.

Change Order: A written order issued by the State used to determine adjustments in the Contract based on:

1. a change in the Work,

2. the amount of the adjustment in the Contract Sum, and

3. the extent of the adjustment in the Contract Time.

Claim: An unresolved Dispute arising under or relating to the performance of the Contract which can only be filed after acceptance of the Work and the final statement to the Contractor.

Completion: When the entire Work has been performed in accordance with the Contract requirements as delineated in the Contract Documents and Project Manual. Completion of the Work occurs when the State’s final inspection has been made and all construction, services and deliverables have been fully executed as determined by the State’s Representative, including but not limited to completion of all punch-list items and delivery of as-built drawings, operation & maintenance manuals, guaranties, warranties, spare parts, reports and certifications, warranties, spare parts, reports and certifications as noted in the Project Manual, Contract: The Contract Documents from the Contract for Construction. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. The Contract may be amended or modified by a Change Order. The Contract Documents shall not be construed to create a contractual relationship of any kind between any persons or entities other than the State and the Contractor.

GENERAL TERMS and CONDITIONS OF THE CONTRACT FOR CONSTRUCTION

Contract Documents: The Contract Documents consist of the Agreement between the CCC and Contractor, Payment and Performance Bonds; the…