Domestic Water Treatment - SOW DRAFT.pdf

STATEMENT OF WORK-(DRAFT)

Place of Performance: VACCHCS

2615 E. Clinton Ave Fresno, CA 93703-2223

Part 1: Project Scope of Work Overview:

VACCHCS Fresno has The Department of Veterans Affairs (VA), VACCHCS Fresno Engineering Service, requires a contract for domestic water treatment program. Our water treatment program is critical to ensure staff and patient safety around the facility.

1. The domestic water treatment currently Sankill-TEC and Sankill 060 System:

a. Flow through reactor made of PVDF

b. (3) Controllers for the operation of the system

c. (6) Volumetric dosing pumps for chemicals

d. Reagent lines made of PVDF with foot valves

e. Flow sensor for the reagent lines

f. Flow sensor for the pre-dilution loop

g. Pre-dilution circulating pump and circuit made in PVDF

h. Remote-control device with an integrated web server to operate the system from the Internet (requires the Internet access with a static IP address)

i. On-line analyzer for ORP, redox potential

j. (1) Badger Dynasonic water meters

k. (2) Sensus Omni C2 dual chamber water meters

l. (2) Double walled chemical tanks – 120 gallons each

m. (4) Double walled chemical tanks – 40 gallons each

n. (6) Low and Critical Low tank level devices

o. (3) Neptune Kynar Corporation Stop

p. (3) Hach DR300 Monochloramine and Free Ammonia colorimeter

The Fresno VA domestic water treatment is support of monochloramine system for domestic water treatment.

No new equipment just qualified vendor to service the existing equipment.

Part 2: Period of Performance (POP):

Period of performance is from August 18, 2025 through August 17, 2026

Part 3: Detailed Project Scope of Work:

3.1 It is the intent of this contract for the selected vendor to perform all maintenance, adjustments and labor required to operate this equipment. This includes replacing consumables, parts, tubing, and similar items.

3.2 Vendor will supply, for the duration of this contract, chemical reagents, consumable parts, test reagents, and all shipping/freight and labor associated with delivery.

3.3 The government will perform daily testing of the potable water and adjust the dosing to maintain the agreed upon residual level. The government should not be expected to trouble shoot, repair (even with vendor provided parts), or change out consumable items.

3.4 Residual confirmation of both hot and cold-water systems. At a minimum two samples (hot and cold) will be drawn from each of the three patient sleeping areas of the CLC, each of the 3 patient sleeping areas in Building 1 and the PACU and ED located in the Outpatient Clinic.

3.5 Inspection of the system every thirty days.

3.6 Replacement of all tubing as required but no less than once per a year. Adjustments as required throughout the year and documented in the reports.

3.7 Vendor shall be responsible for the containment and clean-up of all chemicals required / produced by the installed system should such spills occur due to equipment malfunction or equipment component failure.

3.8 Vendor will provide operators training for a minimum of 10 persons. This will include new personnel as taken on and as designated by the Chief Engineer or Supervisor. Due to conflicting shifts vendor may be required to perform up to three training sessions. Vendor shall also provide two operations / maintenance manuals to the government. Manuals shall remain in possession of the government for the duration of the contract. Vendor will conduct a comprehensive operator training at start-up, and on an on-going basis for new VA employee staff a minimum of once per year. The training is designed to improve understanding of water system disinfection, the parameters of the treatment program, the operation of the equipment, test procedures, and chemical safety.

3.9 Vendors supply up to date, written, water testing instructions and procedures to the Engineering Staff. Any changes related to cost needs to be approved by Contracting Officer.

3.10 Vendor is expected twice per month to collect water samples from the treated systems. The communication for visits needs to be schedule with COR. It is required that operations supervisor or supervisor designated employee is present during the collection of water samples. Vendor will conduct water analyses and provide report to COR with recommendations.

3.11 Vendor will supply, for the duration of this contract, chemical reagents, consumable parts, test reagents, and all shipping/freight and labor associated with delivery.

3.12 Site visits to perform scheduled maintenance services will be provided twice per month.

Vendor will check the system operation, record Monochloramine levels in the potable water, maintain chemical inventory, perform scheduled system maintenance and repairs. All activity will be recorded, and a service report will be generated and reviewed with plant personnel.

3.13 Vendor must be able to respond to alarm conditions within 4hrs of being contacted.

3.14 All system consumables including test reagents, Sanikill system parts, and chemical reagents, are provided under this scope, as well as all labor and freight/shipping. While the chemical reagents used in the production of monochloramine are generally safe, no chemical handling will be required on the part of the VA engineering staff. All chemicals will be delivered by trained and certified personnel and pumped directly into double-wall containment tanks.

Part 4: Security Requirements

4.1 Security Badge: Vendor shall notify VA police on arrival and obtain a temporary badge. The VA Issued Security badge shall be worn on the upper torso and be always visible.

4.2 Contractor’s Badge: Vendor employees, and representatives shall always have a company badge or identification visible.

4.3 Physical Security: The vendor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for vendor use. Vendor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items.

The Government will not be responsible for damage or loss of vendor’s property. Vendor is responsible to safeguard its property.

4.4 OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.