Draft_SOW_-_WHD_Davis_Bacon_Survey_Services.doc

STATEMENT OF WORK

Wage Data and Survey Services for WHD-Wage Determinations

Davis-Bacon Branch

As of: 09/18/2014 C.1.

PURPOSE

The Department of Labor (DOL) Wage and Hour Division (the Division) directs and coordinates the determination of prevailing wage rates under the Davis-Bacon and related Acts and the Service Contract Act. This mandate involves a nationwide program of data collection, analysis, and research related to wage determination activities. Through its National and Regional Office network, and various contracts with agencies such as the Bureau of Labor Statistics and the U. S. Census Bureau, the Division develops data on prevailing wage rates for occupations in the construction and service industries for local areas across the country. In addition, the Division is responsible for administering some of the Nation’s most comprehensive labor laws, including the minimum wage, overtime, and child labor provisions of the Fair Labor Standards Act; the Family and Medical Leave Act; the Migrant and Seasonal Agricultural Worker Protection Act; and worker protections provided in several Temporary visa programs.

C.2.

SCOPE OF WORK

The Contractor shall review wage data submitted in response to a Davis-Bacon (DB) construction wage rate data gathering effort, determine if additional clarification is needed on the submitted information and make those needed clarification contacts with contractors in accordance with DB requirements and survey procedures, review submitted certified payrolls and determine peak week for every classification listed on the certified payroll, clarify any questionable data regarding the classification, work performed, or rate/fringe benefit, and then transfer this wage data onto WD-10 forms for entry into the Automated Survey Data System (ASDS). It is anticipated that the work involved with the wage data review will increase in conjunction with an increase in the annual number of State-wide Davis-Bacon wage rate surveys. The contractor shall also review the electronic transferred construction project information from F.W. Dodge and make appropriate edits to conform to standard DB survey procedures. To perform this work it will require the Contractor to be able to understand and apply the requirements of Davis-Bacon Act to the survey. In addition this will require the Contractor to have a strong working knowledge of the construction industry, i.e. types of construction; construction classifications and the work performed by those classifications; and methods of pay, rates of pay, and fringe benefits commonly paid in the construction industry.

The contractor shall also conduct sample surveys, provide various reports and related analyses on construction activity, and furnish the data and ADP support services necessary to provide DOL with information on local construction activity nationwide. The Contractor shall perform all work in accordance with the Statement of Work and all the other terms and conditions of the contract.

C.3 The Contractor shall perform the following six activities which are hereby known as the Basic Requirement:

1. Activity No. 1: Support the Wage and Hour Division’s Regional Office network when prevailing wage surveys are conducted.

a. In order to identify the universes of active construction projects for wage surveys, the Contractor shall develop and maintain a Master Project File containing all F.W. Dodge construction project initiations which are estimated by the Contractor to be active each month during the past three years through the current month of the most recent DCP electronic file.

Thus, the Contractor must be able to extract from the Master Project File all construction projects (of a specified end-use type in a specified state or part thereof) estimated to be active during any monthly reference period during the past three years. The record for each project in the Master Project File shall contain the DCP data for each project in addition to the estimated completion date.

b. The Contractor shall take steps to ensure that construction project and DB wage survey payment data contained in the ASDS are in accordance with DOL publications entitled Davis-Bacon Construction Wage Determinations Manual of Operations, April 1986 edition, Conducting Surveys for Davis-Bacon Construction Wage Determinations: Resource Book, March 1989 edition, as well as other written procedures provided by the Government to the Contractor. The two publications appear as Appendices 1 and 2 in Section J of this contract. The wage survey activities will involve clarifying wage payment and employment data submitted by construction contractors and interested parties. This clarification will require in depth knowledge of the construction industry, the different types of construction, construction classifications and the work performed by those classifications, and rates and benefits commonly paid by that industry. The Contractor shall perform these ASDS data correcting and clarifying activities for the geographic areas and for the types of construction specified by the Government. The Contractor shall perform these ASDS data clarifying activities in accordance with the Government’s priorities.

c. The Contractor shall also determine from information supplied by the Regional Office network which contractors should be selected for onsite visits by a CPA firm in accordance with established guidelines and modify the selection criteria as required by the Government.

d. The Contractor shall, in addition to fulfilling the requirements of paragraphs (a) through (c) of Activity No. 1, perform the following tasks and furnish, each year, the deliverables indicated on the due dates shown:

Required Task (A) Generate construction project data using Master Project File and provide analysis of project data to aid Region in determining survey scope (timeframe and geographic area) in preparing Survey Universe Report (SUR). Finalize survey timeframe and scope with region and order Dodge Reports. Review 2 electronic dodge files for accuracy and completeness and load files in ASDS and network.

Deliverable: Identify in electronic format the number, by type of active construction projects in the potential survey areas, and deliver by email a copy to applicable RO. Upon receipt of SUR from region, order Dodge Reports. Upon receipt of 2 electronic dodge files, load pipe delimited file into ASDS and RFT file onto network.

Due Date: To be determined and given at assigned task.

Requested Task (B) Conduct survey data collection. Review Dodge Reports for correctness, completeness, and conformance to survey scope. Review dodge data load in ASDS and correct any errors and add any additional needed information. Determine data collection period and number of mail outs and mail out schedule. Coordinate mail out with Bureau of Census, review and approve all mail out materials prior to mailing for accuracy and oversee all mail outs. Monitor survey responses and advise region if additional mail outs.

Deliverable: Upon receipt of SUR from region, order dodge reports. Upon receipt of 2 electronic dodge files, load pipe delimited file into ASDS and RFT file onto network.

Due Date: To be determined and given at assigned task.

Requested Task (C) Conduct initial survey review. Review weekly received WD-10 survey forms from Census to ensure scanned data is correctly entered in ASDS and that reported projects are within scope regarding timeliness, construction type, and geographic requirements. Match same projects and contractors. Answer all calls regarding surveys during data collection period. Monitor survey response and coordinate with region to extend survey, add additional mail out, etc. Conduct preliminary review of submissions requirements. Note all actions in ASDS on applicable WD-10s. Forward reviewed scanned WD-10s to region.

Deliverable: Mail reviewed WD-10s to Region each Friday.

Due Date: To be determined and given at assigned task.

Requested Task (D) Conduct review of highway certified payrolls from State Department of Transportation for each project and each contractor. Payrolls for up to one year may be required to be reviewed. Determine the peak week for every classification. Make reasonable effort to clarify submitted data regarding the work performed, and rates and benefits paid. From provided occupational data, correctly classify workers and document all actions, contacts, etc. All data should be entered on WD-10 and submitted to Census for scanning and entry into ASDS. Upon receipt of scanned data from Census, review and when complete, forward WD-10s to Region.

Deliverable: Highway wage surveys acceptable to Government are prepared in accordance with the Davis Bacon Wage Determinations Manual of Operations Manual of Operations, April 1986 edition, and Davis Bacon Construction Wage Determinations Resource Book, March 1989 edition, and other written procedures provided by the government to the Contractor. The Contractor shall advise the Region when these survey activities have been completed and the survey is ready for Regional review and publication.

Due Date: To be determined and given at assigned task.

Requested Task (E) Conduct a statistical process to randomly select sites for Davis-Bacon audits. Region will forward an electronic file of wage rate data by craft for the entire survey to Contractor. Contractor will run a statistical program to select a sample of contractors for on-site verification of submitted data by an outside accounting firm contractor.

Deliverable: Upon Region completion of third party and contractor verification, Region will forward to Contractor a craft data file. Contractor will run a developed statistical program to select for on-site visits a 10% and 30% sample of contractors whose data most affected survey rates.

Due Date: Within 5 business days of receipt of craft data file.

2. Activity No. 2:Facilitate Identification of Sample Survey and Wage Survey Universes

(a) The Contractor shall facilitate identification of sample survey and wage survey universes of active construction projects. This facilitation shall take place prior to each of the activities that the Contractor is required to conduct in accordance with Activity Nos. 1 and 4 and before each of the prevailing wage rate surveys that Wage-Hour Regional Offices will be conducting during this contract. This facilitation process shall function as follows with respect to the survey work performed.

(b) Wage-Hour Regional Offices (ROs) will furnish the Contractor with the following information with respect to the wage surveys that the ROs will conduct: The geographical area(s), the construction types, and the probable reference periods. The Government estimates that the ROs will furnish this information to the Contractor on approximately 8 – 15 different occasions during any contract period.

(c) Within no more than three workdays of each such provisions of information, the Contractor shall extract the universe of active construction projects in the Master Project File for the geographical area(s), reference period, and type(s) of construction specified by the ROs. The Contractor shall provide to the RO project information by county.

(d) Within no more than four workdays of the submission of the Survey Universe Report by the RO, the Contractor shall order from F.W. Dodge the universe of Dodge Reports for the area to be surveyed. The order shall be sent by email to Dodge. The electronic file shall contain the following information for each project: six digit F.W. Dodge identification number, end-use structure code, start date, value, type of construction, Dodge district code, state, county, and the file ID number.

(e) F.W. Dodge will send, via an email, the required "slips" (Dodge Reports) ordered by the Contractor to ESA's National Office. The Contractor shall coordinate the requests for and delivery of Dodge Reports and maintain a log to record all requests to F.W. Dodge. The number of Dodge Reports to be ordered by the Contractor under activity No. 2 will vary between 25,000 and 50,000 depending upon the size and number of surveys conducted.

3. Activity No. 3:Produce Regional Survey Planning Reports

RSPR), and Special Analyses.

(a) The Contractor shall perform the data base (Master Project File) updating and processing services required to produce the RSPR which shall consist of computer-generated tables of data. The Contractor shall produce two editions of the RSPR each year. The first shall cover the period October 1, through September 30, and be delivered not later than November 30. The second edition of the RSPR shall cover the period April 1, through March 31, and be delivered no later than May 31.

(b) The RSPR, which includes a compilation of "active" F.W. Dodge construction project data and Davis-Bacon wage determination information, shall provide information in six separate subparts.

(1) In the file subpart, the Contractor shall furnish the following information by type of construction (Residential, Building, Heavy, and Highway): (i) The dollar value, in thousands of current dollars, of the active construction projects in each county within each of the States of each Federal Region, (ii) the values of this county construction in terms of their percentages of the total construction in each of their respective States, (iii) the number of active construction projects in each county, within each of the States of each Federal Region, (iv) the numbers of these county projects in terms of their percentages of the total number of projects in each of their respective States, (v) the dollar value, in thousands of current dollars, of Federally owned construction projects in each county within each of the States of each Federal Region, (vi) the values of these Federally-owned county construction projects in terms of their percentages of the total Federally-owned construction in each of their respective States, (vii) the number of active Federal construction projects in each county within each of the States of each Federal Region, (viii) the numbers of these Federal county projects in terms of their percentages of the total number of Federal projects in each of their respective States, (ix) the date of the most recent wage survey for each county in each State where surveys have been performed, (x) the type of rate (whether the wage schedules for each county are union, open shop, or mixed), (xi) the source (either DOL or Collective Bargaining Agreement (CBA), or the DOL designated agency) of the wage rates used to establish the determinations for each county. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (i) through (viii) must also be summarized on a State, Regional and national level. In addition, each county that is in a Metropolitan Statistical Area (MSA) must be given a code and the counties in the same MSA must be given the same code.

(2) In the second subpart, the Contractor shall furnish the following information by type of construction (Residential, Building, Heavy, and Highway): (i)The dollar value, in thousands of current dollars, of active construction projects in each county within each of the States of each Federal Region, (ii) the values of this county construction in terms of their percentages of the total construction in each of their respective States, (iii) the number of active construction projects in each county within each of the States of each Federal Region, (iv) the numbers of these county projects in terms of their percentages of the total number of projects in each of their respective States, (v) the dollar value, in thousands of current dollars, of public non-Federally-owned construction projects in each county within each of the States of each Federal Region, (vi) the values of these public non-Federally-owned county construction projects in terms of their percentages of the total public non-Federally-owned construction in each of their respective States, (vii) the number of active public non-Federal construction projects in each county within each of the States of each Federal Region, (viii) the numbers of these public non-Federal county projects in terms of their percentages of the total number of public non-Federal projects in each of their respective States, (ix) the date of the most recent wage survey for each county in each State where surveys have been performed, (x) the type of rate (whether the wage schedules for each county are union, open ship, or mixed), (xi) whether the wage determinations for each county are published as general determinations or are issued on a project by project basis, (xii) the source (either DOL, CBA, or the DOL designated agency) of the wage rates used to establish the determinations for each county. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (i) through (viii) must also be summarized on a State, Regional, and National level. In addition, each county that is in an MSA must be given a code and the counties in the same MSA must be given the same code.

(3) In the third subpart, the Contractor shall furnish the following information by type of construction (Residential, Building, Heavy, and Highway) for each Federal Region: (i) The total dollar value, in thousands of current dollars, of the active construction projects in each State of the Region, (ii) the values of this State construction in terms of their percentages of the total construction in the Region, (iii) the number of active construction projects within each State of the Region, (iv) the numbers of these projects in terms of their percentages of the total number of projects in the Region, (v) the dollar value, in thousands of current dollars, of the Federally-owned construction projects in each State of the Region, (vi) the values of this Federally-owned State construction in terms of their percentages of the total Federally-owned construction in the Region, (vii) the number of active Federal construction projects in each State within the Region, and (viii) the numbers of these Federal projects in the States in terms of their percentages of the total number of Federal projects in the Region. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (i) through (viii) must also be summarized on a Regional level.

(4) In the fourth subpart, the Contractor shall furnish the following information by type of construction (Residential, Building, Heavy, and Highway) for each Federal Region:(I) The total dollar value, in thousands of current dollars, of the active construction projects in each State of the Region, (II) the values of this State construction in terms of their percentages of the total construction in the Region, (III) the number of active construction projects within each State of the Region, (IV) the numbers of these projects in terms of their percentages of the total number of projects in the Region, (V) the dollar value, in thousands of current dollars, of the public non-Federally owned construction projects in each State of the Region, (VI) the values of this public non-Federally-owned State construction in terms of their percentages of the total public non-Federally owned construction in the Region, (VII) the number of active public non-Federal construction projects in each State within the Region, and (VIII) the numbers of these public non-Federal projects in the States in terms of their percentages of the total number of public non-Federal projects in the Region. Active projects involved shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (I) through (VIII) must also be summarized on a Regional level.

(5) In the fifth subpart, the Contractor shall furnish the following information on Residential, Building, Heavy, and Highway construction combined for each Federal Region. The total dollar value, in thousands of current dollars, of the active construction projects in each Federal Region, (II) the values of this Regional construction in terms of their percentages of the total construction in the nation, (III) the number of active construction projects in each Region, (IV) the number of these projects in terms of their percentages of the total number of projects in the nation, (V) the dollar value, in thousands of current dollars, of Federally-owned construction projects in each Region, (VI) the values of this Federally-owned Regional construction in terms of their percentages of the total Federally owned construction in the nation, (VII) the number of active Federal construction projects in each Region, (VIII) the numbers of these Federal projects in the Regions in terms of their percentages of the total number of Federal projects in the nation. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (I) through (VIII) must also be summarized on a nationwide level.

The Contractor shall also furnish the following information with regard to each of the following types of construction (Residential, Building, Heavy, and Highway) for each Federal Region:(I) The total dollar value, in thousands of current dollars, of the active construction projects in each Federal Region, (II) the values of this Regional construction in terms of their percentages of the total construction in the nation, (III) the number of active construction projects in each Region, (IV) the numbers of these projects in terms of their percentages of the total number of projects in the nation, (V) the dollar value, in thousands of current dollars, of Federally owned construction projects in each Region, (VI) the values of this Federally-owned Regional construction in terms of their percentages of the total Federally owned construction in the nation, (VII) the number of active Federal construction projects in each Region, (VIII) the numbers of these Federal projects in the Regions in terms of their percentages of the total number of Federal projects in the nation. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from (i) through (VIII) must also be summarized on a nationwide level.

In addition, the Contractor shall furnish the following information on Residential, Building, Heavy, and Highway construction combined with regard to each State in its respective Region:(I) The total dollar value, in thousands of current dollars, of the active construction projects in each State of the Region, (II) the values of this State construction in terms of their percentages of the total construction in the Region, (III) the number of active construction projects within each State of the Region, (IV) the number of these projects in terms of their percentages of the total number of projects in the Region, (V) the dollar value, in thousands of current dollars, of the Federally-owned construction projects in each State of the Region, (VI) the values of this Federally-owned State construction in terms of their percentages of the total Federally-owned construction in the Region, (VII) the number of active Federal construction projects in each State within the Region, and (VIII) the numbers of these Federal projects in the States in terms of their percentages of the total number of Federal projects in the Region. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (I) through (VIII) must also be summarized on a Regional level.

(6) In the sixth subpart, the Contractor shall furnish the following information on Residential, Building, Heavy, and Highway construction combined for each Federal Region:(I) The total dollar value, in thousands of current dollars, of the active construction projects in each Federal Region, (II) the values of this Regional construction in terms of their percentages of the total construction in the nation, (III) the number of active construction projects in each Region, (IV) the numbers of these projects in terms of their percentages of the total number of projects in the nation, (V) the dollar value, in thousands of current dollars, of public non-Federally-owned construction projects in each Region, (VI) the values of this public non-Federally-owned Regional construction in terms of their percentages of the total public non-Federally owned construction in the nation, (VII) the number of active public non-Federal construction projects in each Region, (VIII) the numbers of these public non-Federal projects in the Regions in terms of their percentages of the total number of public non-Federal projects in the nation. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (I) through (VIII) must also be summarized on a nationwide level.

The Contractor shall also furnish the following information with regard to each of the following types of construction (Residential, Building, Heavy, and Highway) for each Federal Region: (I) The total dollar value, in thousands of current dollars, of the active construction projects in each Federal Region, (II) the values of this Regional construction in terms of their percentages of the total construction in the nation, (III) the number of active construction projects in each Region, (IV) the numbers of these projects in terms of their percentages of the total number of projects in the nation, (V) the dollar value, in thousands of current dollars, of public non-Federally-owned construction projects in each Region, (VI) the values of this public non-Federally-owned Regional construction in terms of their percentages of the total public non-Federally owned construction in the nation, (VII) the number of active public non-Federal construction projects in each Region, (VIII) the numbers of these public non-Federal projects in the Regions in terms of their percentages of the total number of public non-Federal projects in the nation. Active projects included shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (I) through (VIII) must also be summarized on a nationwide level.

In addition, the Contractor shall furnish the following information on Residential, Building, Heavy, and Highway construction combined with regard to each State in its respective Region: (I) The total, in thousands of current dollars, of the active construction projects in each State of the Region, (II) the values of this State construction in terms of their percentages of the total construction in the Region, (III) the number of active construction projects within each State of the Region, (IV) the number of these projects in terms of their percentages of the total number of projects in the Region, (V) the dollar value, in thousands of current dollars, of the public non-Federally owned construction projects in each State of the Region, (VI) the values of this public non-Federally owned State construction in terms of their percentages of the total public non-Federally-owned construction in the Region, (VII) the number of active public non-Federal construction projects in each State within the Region, and (VIII) the numbers of these public non-Federal projects in the States in terms of their percentages of the total number of public non-Federal projects in the Region. Active projects involved shall be those on which construction activity is estimated to have occurred within the 12-month period of the report. The District of Columbia shall be considered to be a State within the Northeast Region. The results obtained from the calculation of items (I) through (VIII) must also be summarized on a Regional level.

An example of the RSPR is included _____. The example is only for the states in the Midwest Region. The report will include all 50 states plus the District of Columbia. The Contractor shall format the RSPR that it is required to prepare in the same manner as in the example, utilizing the specifications for each of the six subparts that are furnished in this section Required Task (A)

Maintain and update the Master Project File.

Deliverable: Regional Survey Planning Report (RSPR). Deliver an electronic copy of all regions to National Survey Coordinators and an electronic regional copy to each Region.

Due Date: November 30 and May 31.

Required Task (B) Analyze National Survey Plan and changes in composition of wage decision.

Deliverable: Historical Reports, deliver a single hard copy to National Survey Coordinators.

Due Date: August 17

Required Task (C)

Prepare economic and statistical analyses.

Deliverable: Special analyses of economic and statistical data.

Due Date: As agreed by the Division and the Contractor on an individual basis.

4. Activity No. 4:

Conduct Sample Surveys to Determine Need for Comprehensive Surveys

a. Following sound statistical procedures, the Contractor shall conduct proportional stratified sample surveys in counties assigned by the Government and compute estimates of the ratio of collective bargaining agreement construction activity to total construction activity, at the 90% and 95% confidence intervals of the estimates. These Special Assessment (SA) surveys shall be conducted by telephone with intensive follow-up effort when necessary. The SA surveys shall involve contacts with construction contractors or owners and obtaining information about coverage of onsite employees by collective bargaining agreements.

b. The National Survey Coordinator (NSC) will give the Contractor at least three weeks written advance notice of the need to conduct a SA survey. The Contractor shall deliver the results of each SA survey to the National Survey Coordinator. The delivery time will be based on the size and complexity of the sample survey and determined by the Division and the Contractor at the time of assignment.

c. The Contractor shall, in the performance of Activity No. 4, perform the following tasks and furnish the deliverables indicated on the due dates shown:

Required Task: Schedule and conduct SA surveys.

Deliverable: Single copies of hard copy sample surveys acceptable to NSCs. Deliver to NSCs.

Due Date: As agreed by the Division and the Contractor on an individual basis.

5. Activity No. 5: Provide Copies of All Computer Programs Developed or Modified Under This Contract The Contractor shall furnish the COTR with copies of all computer programs that it developed or modified under this contract. Copies shall be on magnetic tape and in hardcopy. The copies shall be delivered not later than one year after the effective date of this contract. The Government shall have unlimited rights in these programs.

6. Activity No. 6: Provide Analytical and Statistical Assistance Under This Contract

Provide analytical and statistical assistance in support of the administration of the Davis-Bacon and Related Acts and in support of Wage and Hour Division performance, economic, and compliance requirements related to all Acts enforced by the Agency. The scope of this work shall cover:

a. Development and/or maintenance of statistical systems that identify industries likely to have Fair Labor Standards Act compliance problems, accurately measure the level of industry compliance, and facilitate the fulfillment of the agency’s GPRA responsibilities.

b. Design and operation of a standard survey system that assists the agency’s National, Regional and District Offices in conducting random sample investigations to measure compliance.

c. Design and testing of interventions that improve employer compliance with the Fair Labor Standards Act and other statutes enforced by the Wage and Hour Division.

d. Analysis of random investigation-based surveys conducted by WHD’s National, Regional and District Offices. The analysis shall document survey parameters and provide results related to surveyed strategies and identified survey measures. The Contractor shall conduct multivariate statistical analysis, as requested.

e. The provision of assistance in the design, conduct, processing, and analysis of various economic surveys and studies, including those concerning the mainland minimum wage, minimum wages in American Samoa, agricultural compliance surveys, multi-establishment compliance surveys, and other surveys and studies as required by the Wage and Hour Division.

�The project initiations are reported monthly by F.W. Dodge in its Dodge Construction Potentials (DCP) electronic file which will be provided to the Contractor. A description of the DCP data is shown in Section J as Exhibits 1 and 2.