Q_and_A_1-127.pdf

DOL131RP21638

Title: “MANAGEMENT/PROFESSIONAL SUPPORT SERVICE” Response Due Date: June 3, 2013 3pm EST Questions (Q) and Answers (A) Portion of RFP

1. Q: Please provide me with the Interested Vendors List? There is no such available at FBO.gov.

A: The U.S. Department of Labor (DOL) under RFP DOL131RP21638 will not provide any vendor’s list at this time.

2. Q: Please confirm if there are 4 or 5 volumes that should be provided in the response. These are the volumes stated, however the PWS also states there are 5 volumes.

A: Offeror shall submit four (4) volumes for this RFP.

Vol 1 - Technical Vol 2- Past performance Vol 3 - Price Vol 4 - Solicitation, Offer, Award

3. Q: Per the PWS requirement for resumes, should resumes be submitted as volume 5 or as an Appendix? Are there any page limits on resumes? How many resumes per labor category are required in the proposal response?

A: Resumes shall be submitted in Volume I. There isn’t a page limit on the Resume. Resumes are only accepted for the Key Personnel. Key Personnel is defined as a specified individual(s) (from the labor category) essential to the work being performed under the IDIQ contract. Offeror has to submit key individual(s) that will be an essential employee(s). Not all labor categories mentioned in the PWS are essential employees. Left to the Offeror’s discretion.

4. Q: Section B of the Price/Cost Schedule shows an Other Direct Cost of $300,000 for each of the CLIN – Unit years. Is this amount an estimate by the government? If it is an estimate should it be used as the standard travel amount of our pricing proposal response?

A: The $300,000 for ODCs is only an estimate. The Offeror is encouraged to identify all other direct costs with regards to the requirement, and explain the rationale for the proposed costs in Volume III.

5. Q: Regarding proposal submission, does the government require only one CD with all four volumes of data? If more CDs are required how many?

A: Please submit one CD for all four volumes.

6. Q: Section 6.0 Key Personnel – Estimated Workload Data shows 12 CLIN/Labor Categories. Historically how many personnel were utilized in the previous contract for each labor category?

This is a new requirement. There is no incumbent. The apparent awardee shall not only perform work in Directorate of Administrative Programs Offices (DAP) but various OSHA offices which is a wider range.

7. Q: As this is an IDIQ contract, what is the government’s expected usage estimate for the 12 labor categories stated in the PWS?

A: For evaluation purposes shall use NTE amount of 2080hours per labor category and NTE amount of 83,200 hours per year.

8. Q: Who is the current incumbent?

A: Refer to Answer No. 6.

9. Q: How long has the incumbent held the contract?

A: Refer to Answer No. 6.

10. Q: What was the previously awarded contract price? Is this based on the same size and scope as the current RFP?

A: Refer to Answer No. 6.

11. Q: The PWS (4.0) section C speaks of an “agency-wide document management system and data capture technology and data management systems”. What are the current technologies and/or software currently being used by OSHA and OAS in the management and development of documents?

A: Commercially off-the-shelf (COTS) software.

12. Q: Based on question 14, are there any proprietary software currently used by OSHA an OAS?

A: No.

13. Q: The PWS section D speaks of compiling and maintaining financial accounting records. What financial software and/or resources are currently in use by OSHA and OAS?

A: OSHA and OAS use the New Core Financial Management System (NCFMS) software, which is ORACLE based.

14. Q: According to section A of the PWS, Can the government provide an example(s) of a technically complex narrative a contractor would be responsible for developing?

A: Contractor will collect data or notes and formulate them into narratives for the Federal manager’s use.

15. Q: Section B of the PWS speaks of the use of various software packages in the preparation of high level briefings. What software packages does the department currently have in use for this type of effort?

A: Refer to Answer No. 11.

16. Q: Technical Exhibit 1 “Estimated Work Load Data” states “The contractor is responsible for proposing the appropriate hours and labor mix to perform the requirements of the PWS”. There isn’t enough workload data provided to enable us to create a full staffing solution (i.e. labor categories, number of hours, etc…) that would assure meeting all your requirements. Are you requiring a fully loaded not to exceed labor rate for each labor category (not quantity of personnel or hours) which you can then task order as required?

A: Yes. All work will be accomplished through task orders.

17. Q: Can you clarify how many key personnel resumes you expect to be provided with the proposal?

A: Refer to Answer No. 3.

18. Q: Section B.1 Price/Cost Schedule requires pricing for a Base year plus four option years but Section B.3 (10) “Period of Performance” lists a Base Year and three option years. Please clarify.

A: The period of performance shall be for one (1) Base Year or 12 months and four (4) 12-months option years.

19. Q: Regarding the Volume II, Past Performance. Do you want all three past performance examples to be presented in “Section 1 – Contract Descriptions” followed by all three past performance examples presented again in “Section 2 – Performance” which strikes me as confusing for the evaluation team or may we keep each past performance discussion intact in its own Section1/Section 2 template followed by the next one, and then the final one?

A: The Offeror shall submit Contract Description for the 3 past performances under Section 1. For Section 2, Offeror shall give specific details of the 3 performances mentioned in Section 1. Please follow the instructions.

20. Q: Should the past performance questionnaire only be sent to representatives of the three past performance examples cited in Volume II or may we sent out questionnaires to any government and/or private sector technical representative in a position to offer testimony to our past and current work relevant to this PWS?

A: Both.

21. Q: For the proposal information submitted on CD, what file formats are acceptable?

A: Microsoft Office and Adobe.

22. Q: Will the labor categories utilized in this contract provide full servicing for the OSHA employees at the regional offices or are they serviced by the region?

A: No regional office will be covered by this work.

23. Q: How extensive is the OSHA Information System (OIS)? Does it interface all administrative components? Does it have analytics? Standard reports?

A: OIS has analytics and standard reports.

24. Q: In section 1(a) of Volume II – Past Performance, we are instructed to include our CAGE Code and DUNS number. Do you want those two numbers redacted in the four redacted proposals?

A: Yes.

25. Q: Technical Exhibit 1. (TE1) requires a full time and presumably on-site Project / Program Manager. Is it anticipated that this person will perform any tasks other than project management?

A: Yes

26. Q: May contractors propose a management structure different from that required by TE1?

A: Yes. Creativity is permitted within the parameters defined in the PWS.

27. Q: Technical Exhibit 1. TE1 indicates that the estimated hours shown for each labor category is based on “historical data.” While estimated hours are indicated, there is no indication of work load. For example, how many documents will the specialist handle in the course of a year? How many projects will the management analyst be expected to address? In other words, can you provide workload data or anticipated workload requirements for each labor category?

A: Please refer to Answer 16.

28. Q: Section 4.0 C states: Implement or administer directorate or agency wide document management systems and relate procedures to allow agency to capture, store and retrieve, share and destroy electronic records and documents. What document management system is currently in use by the directorate?

A: Currently none.

29. Q: Is it anticipated that the team of contractors will be housed in the DAP and will receive work assignments from other branches? If so, to whom will the team report?

A: The awardee is will housed throughout OSHA offices and reports to the

COR.

30. Q: Will the management analyst work as part of a team on assigned or predetermined projects or will he address issues that he identifies independently?

A: Analyst will be given projects through Task Orders.

31. Q: Who will gather the data the analyst will analyze?

A: Depends on the Task Order.

32. Q: For what agency will the budget analyst perform work - or is the expectation that he will work for multiple agencies?

A: OSHA is an agency with various offices.

33. Q: How many courses will the training specialist be expected to conduct or arrange?

A: Refer to Answer 31.

34. Q: Do the training materials for those courses exist already?

A: If OSHA training materials does not exist, it will be developed by Federal

Staff.

35. Q: Section 4.0 C states: Operate data capture technology to import digitized document into document management system. Assist in determining document management policies to facilitate efficient, legal and secure access to electronic content. What digitizing equipment is currently in use at the directorate? How many documents are to be digitized daily?

A: Unknown

36. Q: Section 4.0 C states “Assist in the development and evaluation of the OIS by reviewing programs, developing documents, conducting surveys and performing studies.” Are studies and surveys to be performed internally to

DAP?

A: Yes

37. Q: Section 6. TE1 identifies a need for Training and Development Managers and a Training and Development Specialist. Section 6 identifies duties and qualifications for “Training and Development.” What are the differences in duties for the Manager and the Specialist? Is the Specialist a subordinate to the Manager?

A: Yes. The Specialist is subordinate to the Manager.

Q: Section 6. TE1 requires a Human Resources Manager/Specialist and a Compensation, Benefits and Job Analysis Specialist. Section 6, however, identifies duties for only “Human Resources.” Obviously, different duties are anticipated for each labor category. What are the differences in duties performed by the HR Manager and the Comp/Benefits Specialist? What is work load expected of each?

A: The workload expected for each the labor category will be identify in a fully executed Task Order. See the following minimum requirements for the Compensation/Benefits Specialists.

Compensation/Benefits Specialists

Duties may include:

(a) Ensure company compliance with federal and state laws, including reporting requirements.

(b) Evaluate job positions, determining classification, exempt or non-exempt status, and salary.

(c) Plan, develop, evaluate, improve, and communicate methods and techniques for selecting, promoting, compensating, evaluating, and training workers.

(d) Prepare occupational classifications, job descriptions and salary scales.

(e) Provide advice on the resolution of classification and salary complaints.

(f) Advise managers and employees on state and federal employment regulations, collective agreements, benefit and compensation policies, personnel procedures and classification programs.

(g) Prepare reports, such as organizational and flow charts, and career path reports, to summarize job analysis and evaluation and compensation analysis information.

(h) Perform multifactor data and cost analyses that may be used in areas such as support of collective bargaining agreements.

(i) Assess need for and develop job analysis instruments and materials.

(j) Observe, interview, and survey employees and conduct focus group meetings to collect job, organizational, and occupational information.

Minimum Qualifications:

A minimum of 2 years work experience in the performance of the type of work is required under this SOW.

38. Q: Section 4.0 D states “The contractor may be requested to...Compile and analyze accounting records and other data to determine the financial resources required to implement a program.” Are the financial resources only those of DAP or of all of OSHA?

A: OSHAwide

39: Q: Technical Exhibit 1 Estimated Workload Data. Are alternative labor categories permitted or are only the listed labor categories to be used in determining the mix necessary to perform the requirements of this PWS?

A: Yes. Cross-references between the listed and alternate labor category is allowed contingent upon Contracting Officer’s approval.

40. Q: Section F.2. states “For contractors with no relevant corporate past performance, the Government may take into account information regarding the past performance of predecessor companies, key personnel with relevant past performance, or subcontractors that will perform key aspects of the requirement. The Government will evaluate the Past Performance Elements specified in the Past Performance Questionnaire, Exhibit B.” Companies without past performance will not be able to provide a Past Performance Questionnaire, Exhibit B. If a company intends to rely on one or more of the permitted options, how should that information be presented?

A: Creativity is permitted within the parameters defined in the requirement.

Left to the Offeror’s discretion.

41. Q: Section C-12. Contractor Employee Suitability etc. Is it anticipated that the contractor will pay for background investigations? If so, can any cost for background investigations be considered ODC? If so, can the contractor include a handling charge, profit or fee?

A: OSHA will pay all background investigations.

42. Q: Section D, page D-11, Exhibit C provides “The wage rates for the vendor location where services will be performed can be found at the following Department of Labor Register of Wage Determinations website http://www.wdol.gov/sca.aspx#0.” Other portions of the RFP indicate that SCA wages do not apply. Which is correct?

A: Service Contract Act applies.

43.Q: In sections E.11.F, page E-22, and E.11.F.b page E-23, the total number of volumes is stated as 5. In the explanation of the contents of each volume, there are only 4. Is there a 5th volume and if so, what does it consist of?

A: Refer to Answer 2.

44. Q: Section E.11, page E-23 says “if there are more than forty-five (50) lines per page,” Which is correct, 45 or 50?

A: forty-five (45)

45. Q: Please clarify exactly what information must be redacted from the 4 redacted copies. We assume that company names and logos are covered, but what about names and titles on resumes, and company names on past performances?

A: Your company name and logo.

46. Q: Will this be a single or multiple award?

A: A Single/Multiple Award will be determined after evaluation.

47. Q: DOL did not specify in B-7 the number of personnel or labor categories of personnel that should be designated as key. Is that left to the offeror’s discretion?

A: Offeror’s discretion. The Government is looking for competitive labor rates using all labor categories. Please refer to Answer 7.

48. Q: With regard to Page B-9, 6.4, what is the nature of the documents being filed? Are they documents on OSHA cases or administrative internal type documents?

A: Both.

49. Q: With regard to Page B-9, 6.5 (b) and the requirement to ensure compliance with federal and state laws. What are the range of laws that are covered, and does this include all 50 states or just states where the work of this contract will be performed?

A: All regulations, laws and policy can be found on OSHA’s website. Please see website: www.osha.gov.

50. Q: With regard to Page B-9, 6.6 (a) Training, what is the subject matter of the training? Is it highly technical relating to OSHA’s mission, and does it concern detailed OSHA inspection processes? Does it instead relate to administrative training only indirectly related to OSHA’s mission?

A: Administrative Training

51. Q: With regard to Page B-9, 6.6 (g), what is the nature of the job skills referred to here?

A: Assigned material will be logically organized and presented as defined by the individual task orders.

52. Q: With regard to Page B-10 6.9, what is the nature and location of the debt collection work?

A: Phone calls and distribution of letters to businesses that have been fined by OSHA. The work is to ultimately collect the fines. Location is Washington, DC.

53. Q: With regard to Page C-1, C-1 (d), may the small business subcontract some of this work to a large business as long as the small business remains compliant with FAR 52.219-14, Limitations on Subcontracting?

A: Under this clause the offeror agrees that at least 50% of the cost of the contract performance incurred for personnel shall be expended for employees of concerns.

54. Q: For Firm Fixed Price task orders specifically, will the government require a breakdown of total charges by labor category and person-hours expended as described on page B-11, 8.0 (c) (2) and (3) during the reporting period and cumulatively as opposed to a firm fixed price by CLIN for the reporting period?

A: Yes.

55. Q: With regard to Page B-7 Technical Exhibit #1, Estimated Workload Data, are we correct in assuming that the number of hours used in each CLIN will vary from task order to task order, and that not all CLINS will be used for all task orders? Is OSHA primarily interested in the hourly rate for each CLIN?

A: Yes

56. Q: Will work under this contract be performed primarily on-site at government office locations, or offsite at contractor facilities?

A: Yes.

57. Q: What is the annual ceiling for this contract? Is there an aggregate ceiling?

A: To be Determined at Award.

58. Q: Are the Training and Development Manager (CLIN 8) and the Training And Development Specialist (CLIN 9) supposed to have the same minimum years of experience as implied by Section 6.6 on page B-9?

A: Yes. The Specialist is subordinate to the Manager.

59. Q: Are the Human Resources Manager and the Human Resources Specialist (both in CLIN 6) supposed to have the same minimum years of experience as implied by the fact that they are listed as the same CLIN on page B-7 and under the same heading in section 6.5?

A: Yes. The Specialist is subordinate to the Manager.

60. Q: Is there a list of duties and description of minimum qualifications for CLIN 7, Compensation, Benefits, and Job Analysis Specialist?

A: Refer to Answer 37.

61. Q: Is this a new or follow on requirement ? If follow on, please let us know the contract number, incumbent name and dollar value.

A: Refer to Answer 6.

62. Q: Given contract type if IDIQ, is offeror expect to execute all support service identified in the PWS? or will IDIQ tasks be issued for each area (i.e. document management one task, human resource staffing another task, etc.)

A: All support services request for each area will be defined and issued using task orders.

63. Q: Please Define "published writing" as describes in section 6.0 Key Personnel. Does this reference published in technical journals, magazines, etc.?

A: Creativity is permitted within the parameters defined in the requirement.

Left to the Offeror’s discretion

64. Q: In Section D how many past performance questionnaire submissions are acceptable?

A: 3

65. Q: Do we need to put the code on our Past Performance Questionnaires or can we use our names.

A: The redacted copies will need the code.

66. Q: I pulled “DOL111RP21354” from the header that exists on pages 13-35 of the RFP. Looking at the first page of the RFP, I believe the number you are looking for is: DOL131RP21638.

A: RFP number is DOL131RP21638.

67. Q: For the above listed solicitation can we please submit more than three past performances to better demonstrate that we cover the range of services.

We will still ensure that we stay within 15 page limit of the Past performance volume.

A: No.

68. Q: Regarding SECTION B - CONTINUATION BLOCK, B.1 PRICE/COST SCHEDULE, is the Amount $300,000 the total amount payable to the contractor each year for services provided? Please clarify.

A: Please refer to Answer No. 4

69. Q: In the table for Tech Exhibit 1, are the hours given representative of the work load for each of the 12 positions?

A: Refer to Answer 7.

70. Q: In Section 6.0, there are 12 positions listed; are all of these considered key personnel? If so, who are considered non-key personnel, as per the evaluation criteria in Subfactor 2?

A: Consideration for non- key personnel shall be left up to offeror’s discretion. Please refer to Answer 3.

71. Q: We have one additional question on one of the CLINS - "Compensation, Benefits and Jobs Analysis Specialist." There does not appear to be a list of duties for this position on the pages that follow (section B-8) as it is for the other position CLINS. Is this position a requirement? If so may we also receive the description of duties for this position as well?

A:Refer to Answer 37.

72. Q: It appears that the government is requesting that contractors estimate labor mix; however, the government has not provided any task information or workload data that would allow an accurate estimate. Since this is an IDIQ, please confirm that this information will be provided at the task level, but not at the overall contract level. Please confirm that the requirement to provide the hours and skills mix can be met at the time of task order and does not need to be part of this proposal response.

If the government expects to see the labor mix at the time of this proposal submission, please provide the task descriptions and production information for each support area requiring services from the Contractor.

A: All deliverable will be initiated through task orders to include the type of services, suggested labor categories, hours and period of performance. The Offeror is responsible for providing us with the labor rates and appropriate hours.

73. Q: The Compensation, Benefits and Job Analysis Specialist is not included in the list of positions and described duties. Please provide a description of duties and minimum experience requirements.

A:Please refer to Answer 37.

74. Q:Please confirm that for the purpose of pricing this ID/IQ solicitation, we should use 2080 as the number of labor hours for each position listed in the estimated workload table.

A:Please refer to Answer 7.

75. Q: Does the table represent the maximum number of positions expected on the awarded contract?

A: You may elect to use 2 or more employees for a given labor category.

Creativity is permitted within the parameters defined in the requirement.

Left to the Offeror’s discretion

76. Q: There is no distinction made in duties or minimum qualifications between the Training and Development Managers and the Training and Development Specialist. Please clarify the difference in duties and experience between the two roles.

A: The Specialist is subordinate to the Manager.

77. Q: Please clarify whether the contract is 1 base year and 4 option years or 1 base year and 3 option years

A: Please refer to Answer 18.

78. Q: The solicitation lists four volumes. Please clarify whether there are four or five volumes. If five volumes, what is included?

A: Please refer to Answer 2.

79. Q: Is the maximum number of lines per page 45 or 50? Are tables and graphics excluded from this line count? No sections were indicated in the solicitation. What sections from the solicitation should be completed and/or included in volume IV of the proposal submission?

A: Please refer to Answer 44.

80. Q: Page B-7 Item 6.0: Other than the Project/Program manager does DOL- OSHA consider any of the other positions as Key? If so, which positions?

A: Creativity is permitted within the parameters defined in the requirement.

Left to the Offeror’s discretion

81. Q: Page B-8 – B-11 Items 6.1 – 6.9: The number and some of the names of the Job Descriptions do not match the number or names of positions in the table on page B-7, is this correct? Please clarify the number of positions?

Will there be additional job descriptions provided?

A: Please see attachments for the revised B.1 Price/Cost Schedule and a revised Estimated Workload Table.

82. Q: On Page B-8, Item 6.2: The Management Analyst and the Program Analyst have the same job description. Should there be 2 Management Analyst or 2 Program Analysts? Or is this as intended?

A: Program Analyst is subordinate to the Management Analyst. Creativity is permitted within the parameters defined in the requirement.

Left to the Offeror’s discretion

83. Q: Page E-22 Item F.: Please clarify the number of volumes?

A: Please refer to Answer 2.

84. Q: Page E-22 Item F.: States that four redacted version of each volume should be submitted. In the past DOL has only requested the technical version be the only volume redacted. Will the government change the redacted requirement to accept just the technical volume being redacted?

A: No. Please redact Volumes I thru IV.

85. Q: Page E-26 Item (iv): Will the government please provide a copy of the SF1449 with block 17a Blank?

A: No. However, creativity is permitted within the parameters defined in the requirement.

86. Q: Page E-26 Item E: Can proposals be delivered via other methods if that method has building access and can obtain a receipt? (i.e. courier)?

A: No.

87. Q: Is there an incumbent for the effort? If so, what is the name of the incumbent and contract number? Also what is the current value of the contract?

A: Please refer to Answer 6.

88. Q: Page B-3, Section B.1 Price/Cost Schedule - The government anticipates the award of an IDIQ against which fixed price or labor hour task orders will be issued. Is the total labor price per year listed in section B.1 meant to represent a ceiling value for each year of the contract? Will the government's price evaluation be based on this total ceiling value or hourly labor rates?

A: All.

89. Q: Page B-6, Section 4.0 Performance Work Statement, Item C - The solicitation states that the contractor may be requested to "Implement or administer directorate or agency wide document management systems and related procedures…" Does OSHA already have existing systems and/or capabilities in following sub task:

“Directorate or agency wide document management systems and related procedures to allow agency to capture, store and retrieve, share and destroy electronic records and documents. If so, please provide additional information on what types or systems/software are currently being used.

Operate data capture technology to import digitized document into document management system.” If so, please provide additional information on what types of systems/software are currently being used.

A: Industry standards software packages are used.

90. Q: Page B-12, Section 10.0 Period of Performance - Can the DOL confirm that there will be four Option Years under the IDIQ and that an "Option Year IV" should be listed in this section?

A: Please refer to Answer 18.

91. Q: Page c-22, C.13 – Can this information or any guidelines on the funding amount set aside for this project be provided in advance of contract award?

A: No.

92. Q: Page D-4, Exhibit B – Do these Past Performance Questionnaires need to be provided to references if we already have enough Past Performance projects entered into the PPIRS system?

A: Yes.

93. Q: Page E-20, Section A. Basis for Award - The solicitation states that proposals will be evaluated with "appropriate consideration given to the four evaluation factors" Can DOL confirm that there are only three evaluation factors?

A: There are three (3) evaluating factors.

94. Q: Page E-22, Section F. Proposal Submission - The solicitation states that "The offeror's proposal shall consist of five separate volumes…" A reference to five volumes is also made in the file packaging instructions.

Please clarify/confirm that there should be FOUR volumes, and five COPIES of each (one original and four redacted).

A: Please refer to Answer 2.

95. Q: Page E-23, section c (below table) – Please clarify/confirm “…more than forty-five (50)…” Should this be “forty-five (45)” or “fifty” (50)?

A: Please refer to Answer 44.

96. Q: Page E-24, Subfactor 2 Key Personnel - The solicitation states that the offeror's proposal shall include resumes for key personnel. Can DOL please indicate which positions in Technical Exhibit 1 - Estimated Workload Data are considered key?

A: Please refer to Answer 3.

97. Q: Page E-26, Past Performance Questionnaire - Is it acceptable that past performance questionnaire's be submitted to DOL by the proposal due date? We would like to provide our government clients with some additional lead time to complete and submit the requested information.

A: No.

98. Q: Is all program related hardware and software government owned?

A: Yes

99. Q: Please advise if an incumbent is providing the services If there is an incumbent please provide information such as contractor name, contract number, contract award amount, period of performance.

A: Please refer to Answer 6.

100. Q: Is the existing contract under Service Contract Act. Does Executive Order 13495 apply to this solicitation?

A: Not applicable to this requirement. Please refer to Answer 6.

101. Q: Are resumes for all the positions required to be submitted with the proposal?

A: Please refer to Answer 3.

102. Q: Is the Project/Program Manager required on site at the OSHA National Office in Washington D.C.?

A: Yes.

103. Q: Are Administrative Assistant and Technical Writer the only positions covered under the Service Contract Act (SCA)?

A: All positions under this requirement are covered by SCA.

104. Q: For cost purposes what is the seniority date for the incumbents?

A: Please refer to Answer 6.

105. Q: How should we rationalize and respond to the technical exhibit 1 CLIN depiction in the PWS with the section B.1 price/cost schedule annual price?

A: Please refer to Answer 81.

106. Q: Is the contractor expected to carry out or support the activities listed in the Human Resources section of the PWS? Should relevant past performance include carrying out or supporting the activities listed in the Human Resources section of the PWS?

A. Yes.

107. Q: For the key personnel resumes, is the Offeror required to submit just one resume per position?

A: Please refer to Answer 3.

108. Q: For past performance examples, is the Offeror limited to submitting only three past performances?

A: Yes.

109. Q: What is minimum value of an IDIQ task order? Will the IDIQ be multiple award? If so, how many?

A: To be determined after evaluation.

110. Q: Is there an enterprise technology used to support the Document Management activities such as Documentum, SharePoint, Alfresco, etc.

In addition, what tools are used for digitization of paper files?

A: Industry standard software.

111. Q:With regard to technical writing, does OSHA use any particular writing style (e.g. MLA, AP), web publishing standards or style guide that the contractor will follow in executing task orders?

A: No.

112. Q: Should the staffing reflect a resource for systems development of the document management toolset?

A: Creativity is permitted within the parameters defined in the requirement.

Left to the Offeror’s discretion

113. Q:Can the Government provide estimates for the volume of records that need to be digitized?

A:Yes. Information will be given via individual task order.

114. Q: Our read of the RFP is that this is not a GSA Schedule buy, but rather a traditional cost build not using Schedule rates or LCATS. Is this correct or is there a specific contract vehicle that the government is planning to use for this procurement?

A: This is not a GSA buy. Please refer to Page E-18, paragraph E.6.

115. Q: Are the extended amounts in the B.1 Schedule intended to establish a not-to-exceed ceiling, or an actual firm fixed price? We would expect this to result in a not-to-exceed ceiling as it is not possible to provide a firm fixed price on an IDIQ indefinite delivery indefinite quantity SOW.

A: This requirement is an IDIQ with firm-fixed price task orders. Please refer to Answer Please refer to Answer4 &7.

116. Q: Can the offeror propose additional labor categories to the ones listed in the RFP? If proposing additional labor categories, what information does the government require to be included within the submission to present the proposed labor categories?

A: Please refer to Answer 39.

117. Q: If vendor proposes additional labor categories that are in addition to those provided by the government, how should these labor categories be represented in the price volume?

A: Please refer to Answer 81.

118. Q: How does the government intend to perform evaluation of the price proposal? Since this is an IDIQ, is it strictly on rates and proposed labor categories?

A: Yes. Including ODCs, ceiling amounts and options and a rationale for your calculations.

119. Q: Do team subcontractors have to fill out the reps and certs at E.3, or only the prime contractor?

A: Prime Contractor.

120. Q: Do team subcontractors have to fill out the Small Business Program Representations at E.4, or only the prime contractor?

A: Prime Contractor.

121. Q: E.11.F.b (page E-23) – we assume this requirement is for the Prime only;

please confirm.

A: Prime Contractor.

122. Q: For the CD copies of the proposal, does this include all four (4) volumes of data, or just specific volumes? Should the CD copy be the redacted version or not?

A: CD is not redacted.

123. Q: E.11.F. (page E-22) states: “The offeror’s proposal shall be submitted via courier as set forth below.” However, on page E-27 it states:

“HANDCARRIED OFFERS WILL NOT BE ACCEPTED.” Please clarify if a hand delivered / courier delivered offer will be accepted, or will only Express Mail/US Mail offers be accepted?

A: Please refer to Page E-26 section e.

124. Q: Reference Volume IV – Solicitation, offer and award documents and certifications/ representation, the solicitation references a file that shall be completed. What file does the vendor need to complete and where can it be found?

A: The Offeror will provide an Adobe Acrobat pdf file.

125. Q: Is it necessary for the Reps and Certs to be completed if the vendor’s Reps and Certs are already updated within SAM?

A: Yes.

126. Q: In Section 6, Key Personnel, the solicitation sets forth minimum years of experience for each task. Are there also specific degrees and/or certifications that are either required or desired to fill these positions?

A: Offerors are not limited to the minimum guidelines of the labor categories.

127. Q: Section 13, Security, states that "All information gathered or created under this PWS should be considered Sensitive but Unclassified". But Section C.12 states that "investigation requirements for contractor employees are based on the risk or sensitivity level designation of the position." The first seems to indicate that no investigations will be required, but section C.12 indicates that certain positions will require a clearance?

A:Contractor’s employees require a background investigation.