DOL121RP21501 COURT REPORTING SVS QUESTIONS AND ANSWERS - FBO.pdf

# QUESTIONS ANSWERS

1 This contract for DOL/OALJ was let out last year with renewable options. Why was it not renewed?

The contract that was solicited last year was not awarded.

2 The current incumbent court reporting firm for the East Region (ES) does not appear to have an office in the region. Since current digital reporting technology and remote transmission exists, combined with the fact that any exhibit shipping costs are borne by the contractor, is it possible to consolidate the office requirements if awarded multiple regions?

The solicitation was developed to allow for the performance in each region to promote small businesses who are only interested in a region.

The successful bidder can always request to negotiate with the DOL Contract Officer to provide additional savings to the Government.

3 Is there a restriction on sales to the parties and public? Reference sales of duplicate copies in the solicitation Section 1.3.18 page 22 of 31.

4 What are the current rates for sale copies to parties and the public?

Unknown

5 Can a contractor charge standard commercial rates (Open market) to all parties?

Reference sales of duplicate copies in the solicitation Section 1.3.18 page 22 of 31. The parties who usually purchase the transcripts outside of the contract usually number about two.

6 Is it possible to obtain a current sales order form from all regions?

The agency doesn’t have sales order forms.

7 Who are the current vendors for each region and what are their prices?

East Region - Bayley Reporting Inc. with a five year contract totaling $370,000 Southern Region - Bayley Reporting Inc. with a five year contract totaling $325,000 Northeast Region - Bayley Reporting Inc. with a five year contract totaling $650,000 Western Region - Jackson Reporting Inc. with a five year contract totaling $263,000

8 What type of video equipment is the Agency using and will the Agency provide training to the vendor in its setup and use?

Unknown at this time. It may or may not become a future requirement and the numbers requested in the solicitation are low.

9 Is there anyone I can contact to see the equipment and to get more details or is this solicitation written toward contractors who already are involved in the process?

The agency doesn’t provide transcription equipment; it is the responsibility of the contractor to provide all equipment except for the video equipment which doesn’t exist at this time (see response to question 8).

10 I have been a verbatim Hearing Recorder for the Social Security Administration hearings offices. Would it be possible to

The hearings are different than SSA because OALJ agency hearings are adversarial and are a litigation proceeding which can be held under more observe one of DOL’s hearings to determine exactly how the recording session goes?

than 80 different statutes. The hearings are public; however, when we hold hearings is not publicized. If you look on OALJ’s website (www.oalj.dol.gov ) you can find all eight offices and contact one that is close to you about attending a hearing.

http://www.oalj.dol.gov/