Q A 02 - DOL121RP21416.pdf

Solicitation Number: DOL121RP21416 Medical Second Opinion and Medical Examination Services, Kansas City, MO

QUESTION AND ANSWERS 02

April 30, 2012

Q&A RFP Section

Page Number

Comment / Question

Q - 01 C.1.3.1 and G.2.1

9 and 32 a. Section 1.3.1 and Section G.2.1 of the solicitation describe invoice requirements, which are not identical.

b. Please clarify the invoice submission requirements.

c. Are invoices to be submitted for each medical report? Please clarify if an invoice is to be submitted which each medical report to the Kansas District Office (per Section 1.3.1) and/or to the electronic invoicing mail box (per Section G.2.1).

A - 01 a. Refer to the revised solicitation.

b. One original invoice is submitted with the corresponding medical examination report to the Kansas City District Office.

c. The invoice section was revised – refer to the revised solicitation.

Electronic invoicing mailbox under G.2.2 is to be determined for inquiries, not bill submission.

Q - 02 C.1.9.2(a) 13 a. Please clarify this requirement. What specific Federal security training requirements are mandated for this contract?

b. What about subcontractors who are not employees.

A - 02 a. Please refer to para 1.9 and 1.9.1. 5.2.12, 5.2.13, 5.2.14 Criteria under subfactor 2-Project Management & Technical Approach US DOL Computer Security Handbook (DOL’s implementation of NIST SP 800-53). (Reference Attachment 25 - Computer Security Handbook 3.0) The Contractor shall ensure that its second opinion medical examination services solution maintains conformance to the most recent DOL implementation of Federal information security guidelines, currently defined as: under page 13

b. It is the prime contractor's responsibility to ensure that subcontractor employees have the appropriate training

Q - 03 C.1.10 14 a. The provider network built and maintained by a contractor is proprietary and important to its ability to compete. Please confirm that the identities of providers that may appear in products and deliverables are not the property of the Government or DOL (although, of course, this information can be used by DOL for contract administration purposes).

A - 03 a. Please read paragraph C.1.10 - All products and deliverables developed under this SOW are the property of the US Government and DOL. Products and deliverables will be utilized by the U.S.

Department of Labor and will not be used for commercial purposes.

Credibility of deliverables are validated through the providers identities and credentials to validate the authenticity of the deliverables. Second

QUESTION AND ANSWERS 02

April 30, 2012

Q&A RFP Section

Page Number

Comment / Question

Medical Opinion is important when a life or quality of life is at stake.

Putting a patient's life into the hand of a stranger deserves some research, such as the name of the provider and the provider's professional credentials. The resultant service contract is bound by the terms and conditions in this solicitation

Q - 04 C.1.13 and C.1.13.2

14-15 Section 1.13 defines key personnel as “Program Manager,” “Senior Computer Specialist,” and “Mid-level Computer Specialist.” However, the listing of minimum qualifications for “all key personnel” in sections

1.13.1 & 1.13.2 list “Program Manager,” and “Quality Assurance Analyst.” Please rectify the discrepancy and clarify the requirements for key personnel. Key personnel should be defined under section 1.12 as the Program Manager and Quality Assurance Analyst. Please disregard Senior Computer Specialist and Mid-level Computer Specialist.

A - 04 a. Key Personnel are: Program Manager and Quality Assurance Specialist. Senior Computer Specialist and Mid-level Computer Specialist will be deleted as key personnel in the revised solicitation 4/30/2012.

Q - 05 E.1 30 Please resolve the inconsistencies between FAR and 52.246-4 and FAR 52.212-4(a).

A - 05 Please read the FAR. There are no inconsistencies, inclusion of these clauses are in the best interest of the Government, especially that the deliverables for these commercial services will be used in critical applications or determination.

Q -06 I.1 36 Since this is a commercial item contract please delete 52.203-5, as provided in FAR 3.404.

A -06 This is a commercial item but not COTS and, inclusion of FAR Clause 52.203-5 is in the best interest of the Government.

Q - 07 I.1 36 Since this is a commercial item contract please delete 52.203-7, as provided in FAR 3.502-3.

A - 07 FAR 52.203-07 is similar to 52.212-4(r) 41 U.S.C. 51-58, Anti- Kickback Act of 1986. This does not change the context of the solicitation.

Q -08 I.1 36 Since this is a commercial item contract please delete 52.223-6, as provided in FAR 25.501(b) & 25.505.

A -08 FAR 52.223-6 does not change the context of the solicitation/ contract.

Q -09 I.1 36 Since this is a commercial item contract please delete 52.215-2, as provided in FAR 15.209(b)(1)(iii).

A - 09 Acquisition is processed using FAR parts 12 and 15.

Q -10 I.1 36 Since this is a commercial item contract please delete 52.203-5, as provided in FAR 3.404.

A -10 Please refer to Q & A 06

QUESTION AND ANSWERS 02

April 30, 2012

Q&A RFP Section

Page Number

Comment / Question

Q -11 I.1 37 Please resolve the inconsistencies between FAR 52.212-4(l) and 52.249-4. Please note that the examples of appropriate application of the latter clause in FAR 49.502(c) are inapplicable here.

A -11 Both clauses are the same.

Q -12 I.3 42 Please delete FAR 52.222-41, Service Contract Act of 1965 (and the related clauses FAR 52.222-52 and -53). This is a contract to be performed overwhelmingly by physicians, who are not “service employees.”

A - 12 FAR 52.222-41 will be deleted.

Q -13 L.1 & L.2 60 Clauses 52.215-1 and 52.212-1 are duplicative and overlapping. Please clarify the content within Section L.2 52.212-1 and the referenced clause. The latest version of this clause is dated Feb 2012. Please clarify the content of these sections.

A -13 If both clauses do not impair the Offeror's writing of the proposal, the Government intends to incorporate both clauses. The EPS system pulled the incorrect date for 52.212-1. FAR Clause 52.212-1 will be corrected to read, "Feb 2012."

Q -14 L.2.B 60 The RFP states that “written proposals shall be submitted in five volumes, as outlined above…” The above section outlines four volumes. It is our assumption that there is no fifth volume. Is this correct? If not, please clarify the requirements for the fifth volume, including page count.

A -14 Please read the revised solicitation 5, DOL11RP21416.

Q -15 L.2.C 61 Amendment 0001 provided the page counts for the Volumes. Please clarify the page count for Volume III which is identified as “SF 1449.”

A -15 Please refer to the latest solicitation amendment #4 Revised DOL121RP21416. Volume III is Price - SF 1449 under Section B- Price Cost and Schedule is utilized for Pricing, under pages 5, 6, and 7.

Q - 16 M.1 Volume I – Technical Capability Subfactor 2(Criteria)

72 RFP states: Sub-Criteria: Offeror’s Technical Approach to assure Quality Control and Achievement of Deliverable Product Deadlines:

No deadlines are provided, please clarify.

The deadline for Quality Control would be after the award of the contract and TBD upon an agreeable date between the government and contractor.

A - 16 Please read the entirety of the solicitation specifically paragraph 1.4, 1.5.2, and 1.6. Offerors shall submit draft copy of their QCP for technical evaluation. Final Quality Control Plan shall be submitted 10 days after contract award, page 72.

Q -17 Section M 74 Bottom of the page includes text with criteria for: 5 Individual Physician/Specialists' Availability within the Geographic Area Served by the Kansas City, MO District Office. The listing of

QUESTION AND ANSWERS 02

April 30, 2012

Q&A RFP Section

Page Number

Comment / Question physician/specialist availability within the geographic area refers to the listing of physician types that start at the top of page 74.

Page 76-77 contains Subfactor 4 without evaluation criteria. Please confirm the text above is meant for SUB-FACTOR 4: Geographic Availability of Physician/Specialists within the Region to be Served.

Correct. – the text above Sub-Factor 4 is the geographic area to be serviced.

The Criteria at the bottom of page 74 belongs to sub-factor 4.- Offeror’s Staffing Plan.

A - 17 An amendment to the solicitation will be posted to correct issues under Q&A 17.