DOL11GRQ20061 - Instructional Letter.pdf

U.S. DEPARTMENT Of LABOR (DOL)

Office of Inspector General Office of Management and Policy Office of Procurement Services

200 CONSTITUTION AVE., NW,

ROOM S-5506

WASHINGTON, DC 20210

07 July 2011 Ladies and Gentlemen:

You are invited to submit a quote for Point Blank ballistic body armor and accessories for U.S. Department of Labor – Office of Inspector General – Office of Labor Racketeering and Fraud Investigations (OLRFI). Your quote should be prepared in accordance with the requirements of this Request for Quote.

This requirement is for Point Blank Hi-Lite concealable ballistic body armor, accessories, and replacement body armor. No more than 200 units of complete ballistic vests (carriers, ballistic panels, trauma pads, and bags) are anticipated to be ordered through resulting Blanket Purchase Agreement (BPA). At this time it cannot be determined quantities of replacement body armor units. The term of the BPA is to be 36 months (3 years) from the date of award.

Note that a BPA is a convenience tool that does not obligate any funds or requires the Government to issue any orders. Supplies are ordered and funds are obligated only through Task Orders issued against the BPA by the authorized Government Contracting Officer. It is anticipated that the initial order will consist of approximately 70 complete ballistic vest packages to be ordered promptly after award of the BPA.

REQUIREMENTS –

1. PROCUREMENT METHOD:

The procurement method for this solicitation is a competitive award. If one or more items requested in this RFQ appear on the vendor’s GSA Federal Supply Schedule (FSS), the vendor must provide the FSS number and identify which items are covered.

2. REQUEST FOR QUOTATION (RFQ):

REQUEST FOR QUOTES (RFQ) DOL11GRQ20061

The abovementioned RFQ is for the establishment of a firm-fixed-price Blanket Purchase Agreement (BPA).

The BPA shall be an unfunded award document. Funding will be provided by individual Task Orders against the BPA for specific items and quantities.

This acquisition is not set aside and will be conducted on a full-and-open basis.

The following North American Industry Classification Systems (NAICS) Code is applicable under this requirement:

339113 which is entitled “Surgical Appliance and Supplies Manufacturing – Bulletproof vests manufacturing”.

The Size Standard for the aforementioned NAICS Code is $8.5 million.

3. DATE OF ISSUE: 07 July 2011

4. ISSUED BY: U.S. DEPARTMENT OF LABOR (DOL)

Office of Management and Policy (OMAP) Office of Procurement Services (OPS) 200 Constitution Ave., N.W., Room S-5506 Washington, DC 20210

5. POINT OF CONTACT:

Primary: Romeo Merenov, office: 202-693-5183, e-mail: merenov.romeo@oig.dol.gov

Secondary: Paula Miller-Sheelor, office: 202-693-7050, e-mail: miller-sheelor.paula@oig.dol.gov

6. QUOTE FORMAT:

A business/cost quote and technical quote response should be prepared and all work shall be performed in accordance with the requirements and provisions set forth in the RFQ.

The quote submission shall include a cover letter providing vendor’s accurate address, contact information, DUNS, CAGE code, TIN, and is signed by an official authorized to bind the vendor. The letter shall also contain a statement to the effect that the quote is valid for a period of 60 days from the date of receipt.

Business quote may be in the format selected by the vendor and shall provide pricing information, individual discount information, quantity and packaged orders discounts, as applicable. Pricing may be provided in the format of the RFQ Attachment 2 “Price List” or any similar format.

Technical quote shall at a minimum include information displaying the vendor’s capabilities to meet Government requirements, proposed product specifications, product visual support information, ordering details and delivery times, and any other information the vendor may feel is relevant.

Past performance information for same or similar contracts shall be included in the technical quote as well. The vendor should include at least 3, but no more than 5 past performance references. The information shall include a brief description of the requirement, customer company or agency, title and contact information, and magnitude in quantity and/or dollars.

The quote shall also include the following documents: RFQ cover page (SF 1449) with blocks 17a, 30a, 30b, and 30c completed; Completed “Offeror Representations and Certifications” (RFQ pages 4 – 15); “Minimum Warranty Requirements” (SOW page 6).

The quote package, in its entirety, shall not exceed 100 pages.

Preferred method of receipt is an electronic version in Microsoft® Word® 1997-2003 (.doc) format, or Adobe® (.pdf) format. However, the vendor may elect to provide a hard copy in stead. Four (4) copies of the quote must be delivered to the address in paragraph 7 of this letter.

IT IS THE VENDOR’S RESPONSIBILITY TO ENSURE THE QUOTE HAS BEEN RECEIVED BY

THE GOVERNMENT.

7. SUBMISSION OF QUOTATION RESPONSE (Business/Cost Quote and Technical Quote):

Quotes must be submitted no later than 3:00 PM EST on 14 July 2011, to the following address or to the following e-mail address:

U.S. Department of Labor Office of Inspector General Attn: Romeo Merenov Rm. S-5506

200 Constitution Avenue, NW, Washington, DC 20210 merenov.romeo@oig.dol.gov

8. SUBMISSION OF QUESTIONS:

All questions and concerns in reference to this solicitation (RFQ No. DOL11GRQ20061) shall be submitted via e-mail NO LATER THAN 11 July 2011 by 2:00 PM EST at the following e-mail address:

merenov.romeo@oig.dol.gov AND Miller-sheelor.paula@oig.dol.gov

9. EVALUATION FACTORS FOR AWARD

A. General

In order for quote to be considered acceptable and eligible for evaluation, it must be prepared in accordance with, and in compliance with, the instructions provided in this letter and in the RFQ document and its attachments.

B. Award/Selection Criteria

(1) Award

A single award will be made to a responsible vendor, provided the offer is determined to be fair, reasonable, and advantageous to the Government, based upon the evaluation criteria specified below. The Government may award the anticipated BPA on the basis of initial offer received, without discussion. Therefore, the initial offer should contain the vendors best terms from price and technical standpoints.

Cost factors will receive paramount consideration in the selection of the vendor for this acquisition.

(2) Selection

The acceptability or unacceptability of the technical portion of the vendor’s quote will be based upon an evaluation by the technical team. The technical team will evaluate the technical quote in strict conformity with the criteria identified in the Statement of Work (SOW, RFQ Attachment 1). The technical team may request that the Contracting Officer obtain clarifying information from the vendor.

The pricing information will be evaluated by the Contracting Officer for fairness and reasonableness.

Negotiations are not anticipated, but may be requested based on the vendor’s proposal. As such, it is highly encouraged that the vendor provides final prices and terms of quantity and package discounts, as applicable.

The Contracting Officer will evaluate past performance information to determine the vendor’s ability to meet Government needs for the current requirement. Companies or agencies identified in the past performance information may be contacted for additional information.

Oral presentation is not anticipated at this time.

10. PROPOSED PERIOD OF PERFORMANCE:

The period of performance for the proposed BPA is 36 months (3 years) from date of award.

11. NOTICE OF SOURCE SELECTION

Section not used.

12. LIST OF ATTACHMENTS:

1) Request for Quote (RFQ), SF 1449

2) Attachment 1, Statement of Work (SOW)

3) Attachment 2, Price List

13. ADDITIONAL INFORMATION

This RFQ does not commit the Government to pay any costs incurred in the submission of quotes or to contract for the articles or services. It is also brought to your attention that the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this procurement.

Requests for any information concerning this request for quote are to be referred to Romeo Merenov, who may be reached at 202-693-5183 or at merenov.romeo@oig.dol.gov.

Sincerely, PAULA MILLER-SHEELOR

Paula Miller-Sheelor Contracting Officer

Attachments