DOL110RP20872.rtf

1. THIS CONTRACT IS A RATED ORDER

RATING

PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

4. TYPE OF SOLICITATION

5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

(If other than Item 7) NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

AREA CODE

NUMBER

EXT.

(X)

SEC.

DESCRIPTION

PAGE(S)

(X)

SEC.

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

SOLICITATION/CONTRACT FORM

I

CONTRACT CLAUSES

B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C

DESCRIPTION/SPECS./WORK STATEMENT

J

LIST OF ATTACHMENTS

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

F

DELIVERIES OR PERFORMANCE

G

CONTRACT ADMINISTRATION DATA

L

INSTR., CONDS., AND NOTICES TO OFFERORS

H

SPECIAL CONTRACT REQUIREMENTS

M

EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER

17. SIGNATURE

18. OFFER DATE

AREA CODE

NUMBER

EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7)

25. PAYMENT WILL BE MADE BY

CODE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror) AWARD (To be completed by Government)

DOL110RP20872

X 01/19/2009 134-0994-204

TMB

OASAM Office of Procurement Services U. S. Department of Labor

RM S4307

200 Constitution Ave., NW Washington DC 20210 OASAM Office of Procurement Services U. S. Department of Labor Terry M. Bearden, Room S4306 200 Constitution Ave., NW Washington DC 20210 two N/A 3:00 p.m. 02/18/2010 Terry M. Bearden 202-693-7195 bearden.terry@dol.gov See Attached Table of Contents x x x x x x x x x x x x

4350QDB8-2009-2533-71000-000 = $0.00

OASAM Office of Procurement Services U. S. Department of Labor

RM S4307

200 Constitution Ave., NW Washington DC 20210

OASAM BRANCH OF INVOICE PAYMENTS

RM: S-5526

US DEPARTMENT OF LABOR

200 CONSTITUTION AVENUE, NW

WASHINGTON DC 20210

Wanda Maddox Contracting Officer

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. Type of Contract

This is an Indefinite Delivery/Indefinite Quantity (IDIQ), Labor-Hour contract at the fixed hourly rates identified in Section B.3. The fixed hourly rates for each labor category include all direct labor costs, indirect costs, overhead, general and administrative (G&A) expenses, and profit. The Government will place orders for individual requirements through the issuance of Task Orders. Each Task Order will be negotiated and priced based upon the rates for services contained in Section B.3.

B.2. Contract Minimum and Maximum Quantities

Pursuant to FAR 52.216.22, Indefinite Quantity, the contract minimum and maximum is specified below.

B.2.1. Contract Minimum

The Government agrees to order a guaranteed contract minimum of $100,000.00 to provide the required services for the period of performance of the initial task order.

B.2.2. Contract Ceiling Price

The Government may order additional quantities of services up to and including the contract maximum $(TBD) for the period of performance of this contract.

B.3. Schedule of Prices/Costs

Base Period: 03/01/2010-02/28/2011

CLIN #

Item Description Qty Unit Unit Price Extended Price The Contractor shall provide financial statement and accounting services.

Labor Categories Include:

Lot

0001A: Project Manager 2,199 Hr

0001B: Deputy Project Manager 1,466

0001D: Senior Accountant 1,533

0001E: Staff Accountant 1,400

Note: Total “combined” hours are Not To Exceed 6,598 hours.

6,598

Estimated Travel Note: See B.5.

Lot

$250,000.00(NTE)

Total

Option Period I: 03/01/2011-02/29/2012

CLIN #

Item Description Qty Unit Unit Price Extended Price The Contractor shall provide financial statement and accounting services.

Labor Categories Include:

1001A: Project Manager

1001B: Deputy Project Manager

1001D: Senior Accountant

1001E: Staff Accountant

Travel Note: See B.5.

Lot

$257,500.00(NTE)

Option Period II: 03/01/2012-02/28/2013

Item Description Qty Unit Unit Price Extended Price The Contractor shall provide financial statement and accounting services.

Labor Categories Include:

2001A: Project Manager

2001B: Deputy Project Manager

2001D: Senior Accountant

2001E: Staff Accountant

Travel Note: See B.5.

Lot

$265,225.00(NTE)

Option Period III: 03/01/2013-02/28/2014

Item Description Qty Unit Unit Price Extended Price The Contractor shall provide financial statement and accounting services.

Labor Categories Include:

3001A: Project Manager

3001B: Deputy Project Manager

3001D: Senior Accountant

3001E: Staff Accountant

Travel Note: See B.5.

Lot

$273,181.75(NTE)

Option Period IV: 03/01/2014-02/28/2015

Item Description Qty Unit Unit Price Extended Price The Contractor shall provide financial statement and accounting services.

Labor Categories Include:

4001A: Project Manager

4001B: Deputy Project Manager

4001D: Senior Accountant

4001E: Staff Accountant

Travel Note: See B.5.

Lot

$281,377.20(NTE)

B.4. Summary

Base Period

Option Period I

Option Period II

Option Period III

Option Period IV

Total Price Ceiling if all Options are Exercised

B.5. Out-Of-Town and/or Overnight Travel

The contractor shall be reimbursed for the costs of transportation, lodging, meals, and incidental expenses of personnel who are authorized to undertake out-of-town and/or overnight travel under the Task Orders issued as a result of this contract. Task Orders will be issued with a Not-To-Exceed dollar amount for out-of-town and/or overnight travel. Such costs shall be reimbursed in accordance with the established Federal Travel Regulations. Costs incurred for lodging, meals, and incidental expenses shall be reimbursed only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of the travel as set forth in the Federal Travel Regulations, Joint Travel Regulations, or Standardized Regulations. Airfare costs in excess of the lowest customary standard, coach, or equivalent airfare offered during normal business hours will not be reimbursed unless such accommodations are not available and the contractor certifies to this fact in the voucher or in other documents submitted for reimbursement and the additional costs are approved, in writing, by the COTR before the travel occurs. The contractor shall be reimbursed for the cost of out-of-town- and/or overnight travel in accordance with Government travel regulations, not to exceed the cost by the most direct economy air route between the points traveled. If more than one person travels in such automobiles, no additional charge shall be made by the contractor for such travel.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. Overview

The Chief Financial Officers Act of 1990 (CFOA) established Chief Financial Officers (CFO) for all Cabinet agencies and for certain independent agencies. Among other things, the CFOA requires each CFO to report directly to his/her agency head on all agency financial matters; oversee all agency financial management activities; develop and maintain an integrated agency accounting and financial management system, including financial reporting and internal controls; and provide policy guidance and oversight of component agency financial management personnel, activities, and operations. In accordance with the CFOA, the Department has established an Office of the Chief Financial Officer (OCFO).

In order to materially enhance control over, and accountability for, available resources, the CFOA, Office of Management and Budget (OMB) Circulars, Department of the Treasury (Treasury) regulations, the Government Performance and Results Act (GPRA), the Government Management Reform Act (GMRA), and the Federal Financial Management Improvement Act (FFMIA) require the preparation of financial reports and statements in accordance with applicable accounting standards. Within the Department, agencies are responsible for preparing financial statements and/or compiling financial data for their particular program activities for inclusion in the Department’s Consolidated Financial Statements and for transmission of the Department’s trial balance to Treasury via the Federal Agencies’ Centralized Trial Balance System (FACTS). Pursuant to responsibilities under the CFOA, the OCFO must ensure that the agency financial statement compilation data are timely, accurate, and consistent with appropriate reporting requirements; prepare the Department’s Financial Statements; cooperate with the Office of Inspector General (OIG) in the OIG’s audit of the Financial Statements; and prepare the final Annual Financial Statements for the Department reflecting the Inspector General’s audit opinion and the data statutorily required by all Federal financial management laws, regulations, and guidance. In order to properly fulfill these responsibilities, the OCFO requires professional accounting support services.

C.2. Scope of Work

The Contractor will support OCFO, the Employment and Training Administration (ETA), the Office of Workers’ Compensation Programs (OWCP), the Wage and Hour Division (WHD), the Office of Federal Contract Compliance Programs (OFCCP), and the Office of Labor-Management Standards, or any future or successor DOL components responsible for the functions performed by these entities due to new legislation, Departmental reorganization, or management prerogative (collectively, “the agencies”).

References to the Departmental accounting system and reporting system apply to the particular system of record at the time the task is performed.

The Contractor shall perform on a Task Order basis for the purpose of supporting the agencies in the preparation of accurate and timely quarterly and annual Consolidated Financial Statements and Federal Agency’s Centralized Trial Balance System (FACTS) data consistent with the requirements of the CFOA and other applicable legislation and appropriate OMB, Treasury, and Government Accountability Office (GAO) regulations and guidelines. The Scope of Work also encompasses all current and future financial management laws and reporting requirements, including additional reporting responsibilities required by the American Recovery and Reinvestment Act of 2009 and subsequent legislation.

The Contractor shall perform all work in accordance with the Statement of Work and all other terms and conditions of this contract.

C.3. Statement of Work

The Contractor shall assist the agencies in compiling the necessary financial data and in the extraction, transformation, and loading processes necessary to prepare the agency FACTS I and II data, compilation of the Department’s and trust fund financial statements and the compilation of the Department’s quarterly and annual Consolidated Financial Statements as well as supporting other agencies within the Department of Labor. To accomplish this, the Contractor shall coordinate, monitor, and/or support the activities of the Department’s agencies to prepare agency FACTS I and II data reports, agency and trust fund financial statements, and data used in the compilation of the Department’s Consolidated Financial Statements. Specifically, the Contractor shall prepare and submit draft and final reports, memoranda, and other work products, as applicable, for Departmental, agency, program, and administrative staff that:

Support the consistent treatment of accounting issues and standard journal entries, the completion of all tasks, and the timely submission of all deliverables;

Reflect that all off-ledger items and accounts of the Department have been properly compiled and recorded in the Department of Labor accounting system;

Support the availability, completeness, and accuracy of data in the Department of Labor accounting subsystems and financial reports for agency use;

Support completeness and accuracy of compiled agency trial balances for the FACTS I and II transmission and compliance with Treasury reporting requirements;

Reconcile accounts (e.g., cash to Treasury and debt), and compile data for journalizing off-ledger accounts into the Department of Labor accounting system;

Analyze end-of-year working trial balances and provide appropriate technical assistance and recommendations to ensure their accuracy and completeness;

Compile and document required footnote disclosures for financial statement preparation, as well as required supplementary information, required supplementary stewardship information, and other accompanying information;

Compile work papers which clearly trace the Department of Labor accounting system journal entries, working trial balance reclassifications, or working trial balance eliminations to supporting lead schedules and to supporting documentation;

Document financial systems procedures to conform with appropriate statutes and regulations, including development of appropriate system documentation and training of agency staff;

Compile elimination and adjusting entries for consolidated financial statements, including accrued disability benefit adjustments for all agencies, future workers compensation liability adjustments for the entire Department, and other year-end adjustments;

Support the (1) maintenance of the Unemployment Trust Fund (UTF)/Department of Labor accounting system interface and recommend revisions when required by changes in Treasury reporting; (2) reconciliations of UTF transaction files to Treasury supporting documentation; (3) completeness and accuracy of postings through system interfaces; (4) recommendations to ETA personnel regarding database or other transactions to include overpayments, taxes, reimbursable employer receivables, benefit payment accruals, and Federal Employees’ Compensation Act (FECA) account collections and receivables, and data necessary for supplemental information; recommendations to ETA personnel regarding database development so that required information will be obtained from the states;

Support the maintenance of FECA receivables from other agencies and collections of those receivables including interface transactions that have been recorded and agree with Treasury and worksheets for Federal accounts receivable and future workers compensation liability for distribution to other agencies and publication on the internet;

Compile adjustments and supporting documentation for (1) the Panama Commission Compensation Fund including investment and interest receivable transactions and preparation of market values of portfolio for year-end disclosure; and (2) Wage and Hour civil money penalties and accounts receivable; provide recommendations to accounting issues related to the Energy Employees Occupational Illness Compensation Fund, the Longshore and Harbor Workers’ Compensation Act Trust Fund, the District of Columbia Workmen’s Compensation Act Trust Fund and the Black Lung Disability Trust Fund to ensure that funds are properly recorded in the Department of Labor accounting system.

Compliance with Single Audit Act reporting and the Federal Audit Clearinghouse; and Compliance requirements of current and future financial management legislation and regulations, such as the Federal Financial Management Improvement Act of 1996 (FFMIA), the Federal Managers’ Financial Integrity Act of 1982 (FMFIA), the Federal Information Security Management Act of 2002 (FISMA), OMB Circular A-123, and the Improper Payments Information Act of 2002 (IPIA).

The Contractor shall provide training to Federal staff, current Contractor staff, and any successor Contractor on all aspects of financial reporting, which may include presentation materials, agendas, training objectives approved by DOL management, and/or documentation to support attendance.

The Contractor shall prepare reconciliations and supporting documentation for:

Subsidiary and general ledger systems for E-Grants (DOL’s grant subsidiary), grants, and interfaces;

The fixed assets system and the general ledger (including additions, deletions, impairments, construction in progress (CIP), and transfers);

The Treasury closing package, including input data for the Government-wide Financial Reporting System (GFRS), yearly reporting to Treasury, and mock reporting for the quarters ending March 31 and June 30;

Proprietary to budgetary reconciliations;

Payroll and payroll accrual reconciliations; and Upward and downward adjustments.

Provide verbal and written guidance to assist with audit resolution, e.g., notifications of findings and recommendations (NFRs), significant deficiencies, material weaknesses, and Management Advisory Comments.

Update the “Summary of Procedures Guide” to reflect the procedures used in the most recent compilation of financial statements for audit, including drafting assigned sections;

Prepare analytical procedures related to the relationship of budgetary and proprietary accounts, and research and recommend corrections to errors identified in the analytical procedures;

Prepare child trial balances in a format that may be posted to the core financial system and prepare analyses of parent/child activity as required by OMB Circular A-136 and other central guidance agency requirements;

Prepare, on the basis of data received from sub-agencies, spreadsheets reflecting percentages by sub-agency, for allocation of overhead in Department of Labor accounting and reporting systems, and reconciliations of the net cost as per Statement of Net Cost to Strategic Goals of the Department as required by OMB Circular A-136;

Draft responses to the recommendations of Association of Government Accountants (AGA) on the Performance and Accountability Report (PAR) under the Certificate of Excellence in Accountability Reporting (CEAR) Program;

Assist in the preparation of the financial and related sections to complete the Office of the Chief Financial Officer’s portion in the Performance and Accountability Report (PAR) or Agency Financial Reports (AFR) as the case may be; and Assist in the preparation of the financial and related sections to complete the Office of the Chief Financial Officer’s portion of the Department’s summary of performance and financial results.

The Contractor shall advise and assist the agencies on management’s preparation of accounting policies and procedures.

The Contractor shall prepare financial management ad-hoc reports.

C.4. Workload Variability

During any fiscal year, the demand for contract staff time is expected to be greatest during the first quarter, when the financial accounts of the prior year are formally closed-out. Demand may be high for the 15 days prior to and the 45 days subsequent to the close of each fiscal quarter.

SECTION E - INSPECTION AND ACCEPTANCE

E.1. Notice Listing Contract Clauses Incorporated by Reference

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

E.2. Acceptance Criteria

Unless otherwise specified in task orders, all contract work products submitted to the Government for approval shall be approved or disapproved within 120 calendar days of delivery.

SECTION F - DELIVERIES OR PERFORMANCE

F.1. Period of Performance

The period of performance is for one year: 03/01/2010-02/28/2011.

F.2. Place of Performance

The place of performance shall be:

F.3. Deliverables

The Contractor shall furnish the Project Manager(s) and COTR the deliverables specified in each task order in accordance with the required delivery schedules.

Deliverables will be maintained on OCFO/DOL computer network.

Deliverables and supporting work papers will be organized and labeled in a manner to allow an accounting professional with reasonable effort to ascertain the methodology, order, and data used in their production so they may be recreated. Further, deliverables must be prepared in an auditable manner and ease audit liaison and resolution efforts.

The Contractor shall not place any unauthorized restrictive or limiting markings or labels on any of the deliverables.

F.4. Progress Reports

The Contractor shall deliver to the Project Manager(s) and COTR progress reports as specified in each task order.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. DOLAR 2952.201-70 Contracting Officer’s Technical Representative (COTR) (MAY 2004)

(a) Ms. Kris Myles of DOL, OCFO is hereby designated to act as contracting officer's technical representative (COTR) under this contract.

(b) The COTR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COTR does NOT have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer must issue such changes.

G.2. Contracting Office Address

G.3. Submission of Invoices

Designated Billing Office:

The Contractor shall submit all invoices, one (1) original and a copy with the contract number to:

Original copy of all invoices to:

OASAM BRANCH OF INVOICE PAYMENT

Contract Number: TBD U.S. Department of Labor 200 Constitution Avenue, NW Room S-5526 Washington, D.C. 20210-0001

One copy of the invoice to COTR: (To be provided at time of submission for payment) with the contract number, preferably in electronic format. The invoice copy sent to the COTR must include all documentation of expenses, including pay stubs or pay roll records, receipts for ODCs and documented invoices for the subcontractors.

Supplemental Invoicing Requirements

In addition to the item required in the Section I clause FAR 52.232-25, a proper invoice must also include the following minimum additional information and/or attached documentation:

I certify that the services identified in this invoice have been performed in accordance with the contract and those personnel, labor hours, and/or other costs are true, correct, and have not been previously billed.

Contractor’s Name and Signature

c. Interest on Overdue Payments

The Prompt Payment Act, Public Law 97-177 (96 Stat. 85, 31 U.S.C. 1801) is applicable to payments under this contract and requires the payment to contractors of interest on overdue payments and improperly taken discounts.

d. Invoicing

The contractor shall bill the Government in arrears for work performed under the contract at intervals of no more than every other week. Invoices shall be submitted concurrently to the payment office and the COTR.

G.4. DOL Furnished Space and Supplies

DOL will provide the workspace and routine office supplies to perform the on-site portion of work required. In addition, DOL will provide computer equipment if required.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Conflict of Interest

It is the Department of Labor’s policy to avoid situations in the procurement process where, by virtue of work or services performed for DOL, or as the result of data acquired from DOL or from industry, a particular company;

Is given unfair competitive advantage over the companies in respect to future DOL business, Is placed in a position to affect Government actions under circumstances in which there is danger that the company’s judgment may be biased, or

Otherwise finds that a conflict exists between the performance of work or devices for Government in an impartial manner and the company’s self-interest.

If the Contractor has reason to believe that a task assigned by the Contracting Officer or a task being performed by the Contractor violates this policy, the Contractor shall promptly notify the Contracting Officer and state the reasons why a conflict of interests exists, or may appear to exist. After receiving such notice the Contracting Officer shall promptly inform the Contractor whether it should begin, or continue, the assigned task.

H.2. Compliance With Nondiscrimination and Equal Opportunity Laws

The assurance at 29 CFR 37.20(a)(1) is incorporated by reference into this contract. The assurance provides that the contractor will comply fully with the nondiscrimination and equal opportunity provisions of the following statutes:

Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits discrimination against all individuals in the United States on the basis of race, color, religion, sex, national origin, age, disability, or political affiliation or belief, and against beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I-financially assisted program or activity;

Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination on the bases of race, color and national origin;

Section 504 of the Rehabilitation Act of 1964, as amended, which prohibits discrimination against qualified individuals with disabilities;

The Age Discrimination Act of 1975, as amended, which prohibits discrimination on the basis of age; and Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex in educational programs.

The contractor also assures that it will comply with 29 CFR part 37 and all other regulations implementing the statutes listed above. This assurance applies to the contractor’s operation of, or provision of services to, a Job Corps Center, program or activity, and to all subcontracts entered into by the contractor to carry out the Job Corps program or activity, or its operation of the Center. The contractor understands that the United States has the right to seek judicial enforcement of this assurance.

H.3. Positions, Skills and Qualifications

The labor mix necessary for task order performance is identified in Section B. The labor categories shall be applicable to all work under this task order, at the hourly rates established in this task order. The Government will not request any other categories of labor, and the Contractor shall not furnish personnel to work in any other labor categories.

In no way will the Government be involved in the hiring or firing process of the contractor personnel.

H.3.1 Project Manager

Functional Responsibility:

Effectively and efficiently organizes, manages, and directs the group of contract employees assigned to this contract in performance of the work described in the Statement of Work (SOW). Project Manager will serve as a Liaison between the Department of (DOL) and the contractor staff. The individual communicates effectively, in writing and orally, with all levels of management within the Department. The individual shall prepare and submit progress reports on regular intervals.

Minimum Education / Experience: CPA license required with demonstrated experience in Federal Accounting.

H.3.2 Deputy Project Manager

Functional Responsibility: Assumes the responsibility of the Project Manager in their absence or as directed. Assists OCFO and agency financial staff in implementing and monitoring the overall plan, for the preparation and delivery of functions detailed in the SOW. The individual works at the immediate direction of the Project Manager. Assists OCFO and agency financial staff in implementing and monitoring the overall plan for the preparation and delivery of financial reports and to assure they are complete, accurate and timely.

Minimum Education / Experience: CPA license required with demonstrated experience in Federal Accounting. Extensive knowledge of Federal Accounting Standards and, preferred but not required, experience in Oracle federal financial software.

H.3.3 Senior Accountant

Functional Responsibility: Assists OCFO and agency financial staff in carrying out the overall plan for functions detailed in SOW. The individual works at the direction of the Project Manager through the Deputy Project Manager. Provide professional advice, assistance and guidance to the OCFO and agency financial staff.

Minimum Education / Experience: Four-year accounting degree from an accredited institution and demonstrated experience in Federal Accounting.

H.3.4 Staff Accountant

Functional Responsibility: Provides professional and/or technical support to contractor and department staff in the accomplishment of the contract objectives. The individual works at the direction of the Project Manager through the Deputy Project Manager. Assists OCFO and agency financial staff in carrying out the overall plan for functions detailed in the SOW.

Minimum Education / Experience: Four-year accounting degree from an accredited institution and demonstrated experience in Federal Accounting.

H.4 Key Personnel

The following labor categories for this contract are considered to be essential to the work being performed hereunder. Prior to diverting any Key Personnel to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. If the Key Personnel is to be replaced, the substitution should be of the same caliber as the Key Personnel being replaced. The experience, functional responsibility and minimum education requirements listed under Section H.3. apply to the proposed replacement Key Personnel. No diversion or replacement shall be made by the Contractor without the written consent of the Contracting Officer; provided, that the Contracting Officer may ratify in writing such diversion or replacement and such ratification shall constitute the consent of the Contracting Officer required by this clause. The contract may be modified from time to time during the course of the contract to either add or delete personnel, as appropriate.

H.5. Confidentiality

The Contractor cannot make use of nor disclose any information obtained from the performance of this work for any activity outside the scope of this project. All records / documents developed during the course of this Contract shall be protected from examination by unauthorized persons. Such records include all forms, computer files, program listings, manuals, documentation, correspondence files, contract records and reports. The Contractor shall retain all records / documents in a secure manner. No materials or any summary of these materials shall be released to any individual or organization without prior written permission from the COTR.

No work involving information furnished under this Agreement will be subcontracted without the specific advance written approval of the COTR or their appointed designee.

In performance of this Contract, the Contractor agrees to comply with and assume responsibility for compliance by its employees with the following requirements:

All work will be performed under the supervision of the Contractor or the Contractor’s responsible employees.

Any information provided to, or collected by, the Contractor, in any format, will be used only for the purpose of carrying out the provisions of this contract. This information will be treated as confidential and will not be made known in any manner to any person except as may be necessary in the performance of the Contract. In addition, all related output shall be given the same level of protection as required for the source material. The Contractor and all Contractor personnel shall provide DOL with signed confidentiality agreements.

Any information provided to, or collected by, the Contractor, in any format, will be used only for the purpose of carrying out the provisions of this contract. This information will be treated as confidential and will not be made known in any manner to any person except as may be necessary in the performance of the Contract. In addition, all related output shall be given the same level of protection as required for the source material. The Contractor and all Contractor personnel shall provide DOL with signed confidentiality agreements.

H.6. Notice of Delay

Whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this task order, the Contractor will notify the COTR in writing within two business days.

H.7. DOL Procedures for Personal Identity Verification (PIV) of Contractor Employees Performing Under Department of Labor Contracts

(1) For all new contract employees being assigned to on a DOL controlled facility for more than 6 months or who will have access to a DOL information system, the contractor shall follow the DOL Procedures DOL Policy For PIV Card Issuance For New Federal Employees and Contractors (HR/SC 10/25/05 revised 12/01/05) para E.2. For further information on DOL Policy For PIV Card Issuance For New Federal Employees and Contractors (HR/SC 10/25/05 revised 12/01/05) please see Security Attachment No. 1.

(2) The contractor shall notify the COTR of a new employee meeting the criteria requiring a PIV five days before the report day. If notification can not occur in 5 days – the contract shall include a brief explanation as to why when they submit the notification and mark it for expedited handling.

The contractor shall-

Determine the level of security required for the employee, working with the COTR.

Ensure they have all required documents and approvals from the COTR.

Obtain the location for PIV processing and coordinate with the COTR the time of reporting so an escort can be arranged.

Have the employee report, with all required documents to the reporting location determined by the COTR.

Upon submission of required PIV documents, the employee will be granted temporary access. If the required forms are not submitted, no access will be granted and no claim against the Government will occur.

H.8. Contractor Employee Suitability and Security Requirements

(1) Background Investigations

a. Background Investigation Requirements. The investigation requirements for contractor employees are based on the risk or sensitivity level designation of the position. The Contracting Officer, Contracting Officer's Technical Representative, or other DOL Agency's designated official informs the Contractor of the risk or sensitivity level for each contractor employee position. The minimum level of investigation for each risk or sensitivity level is indicated below.

Position Risk/Sensitivity Level: Minimum Investigation Requirement:

Low Risk/Non-sensitive National Agency Check & Inquiries (NACI) Moderate Risk Minimum Background Investigation (MBI) High Risk Background Investigation (BI) Noncritical-Sensitive Minimum Background Investigation (MBI)* Critical-Sensitive Single Scope Background Investigation (SSBI)*

* Individuals occupying Critical-Sensitive positions (i.e., require Top Secret security clearances) are subject to reinvestigation every 5 years. Individuals occupying Noncritical-Sensitive positions are subject to reinvestigation every 10 years for Secret security clearances and every 15 years for Confidential security clearances.

b. Conducting Background Investigations. All contract employees require a background investigation. The Office of Personnel Management (OPM) will conduct background investigations for DOL employees and contractor employees. Since OPM only accepts requests from Federal agencies to conduct background investigations, the DOL Agency will make arrangements with the Contractor to send the contractor employee's completed papers to the DOL Agency for submission to OPM.

c. Payment for Background Investigation. If the DOL Agency bears the cost for background investigations on contractor employees, the designated DOL Agency official will forward the required documents to OPM. If the Contractor bears the cost of the investigations,

(2) The Investigation Process

The Contractor shall submit written procedures to the designated DOL Agency official describing the method by which the following investigation requirements will be satisfied.

a. Pre-employment Checks. Before a contractor employee can begin work for DOL, he or she must provide the Contractor with a properly completed OMB Form-3206, Declaration for Federal Employment, on which the employee has completed items 1 through 7c, questions 9 through 13, and item 16 as necessary, and has signed item 17. This form can be found at the following website: http://www.opm.gov/forms. If the Contractor has not received a completed OMB Form-3206 from the contractor employee within 5 days after requesting the form, the Contractor shall notify.

If the person answers "Yes" to one or more of questions 9 through 13, the Contractor shall notify immediately. The designated DOL Agency official will inform the Contractor whether or not the contractor employee may work on the contract. Before making this decision the designated DOL Agency official may also require a pre-employment FBI fingerprint check on contract employees. This procedure is described in Chapter 2, Section 6.

b. Submission of Investigation Documents. The Contractor shall submit the required documents below to the designated DOL Agency official within 14 calendar days of each contractor employee's placement on the contract in a High Risk, Moderate Risk, Low Risk, or Noncritical-Sensitive position. However, the Single Scope Background Investigation must be completed before the contractor employee is placed in a Critical-Sensitive position, unless the Department approves the placement of the contractor employee's placement in the position before the investigation is completed. The specific form that he or she completes depends on the risk or sensitivity level of the work that he or she will perform. These forms can be found on the following website: http://www.opm.gov/forms.

The SF-85, Questionnaire for Nonsensitive Positions, is used with positions or work that are designated at the Low Risk level. The minimum investigation required is a National Agency Check and Inquiries.

The SF-85P, Questionnaire for Public Trust Positions, is used with positions or work that are designated at the Moderate or High Risk level. The minimum investigation required for the Moderate Risk level is a Minimum Background Investigation. The minimum investigation required for the High Risk level is a Background Investigation.

The SF-86, Questionnaire for National Security Positions, is used with positions or work that are designated at the Noncritical-Sensitive or Critical-Sensitive level. The minimum investigation for Noncritical-Sensitive work is a Minimum Background Investigation. The minimum investigation for Critical-Sensitive work is a Single Scope Background Investigation.

The Contractor shall also ensure that each contractor employee is fingerprinted using Form FD-258. The Contractor can get copies of this form from:

http://www.fbi.gov/hq/cjisd/pdf/fpcardb.pdf#search=%22FD%20258%22

The Contractor shall submit the following completed forms and documents for each contractor employee based on the risk or sensitivity level of work that such employee is performing:

Low Risk: High/Moderate Risk: Critical/Noncritical Sensitive:

SF-85 SF-85P SF-86

FD-258 FD-258 FD-258

OF-306 OF-306 OF-306

Application/Resume Application/resume Application/resume

c. Temporary Contractor Employees. If the contractor employee is assigned to Low Risk work and is employed on a seasonal, daily, or intermittent basis, or for no more than 180 days, the NACI is not required. However, the Contractor shall submit the fingerprints of the contractor employee on a Form FD-258.

(3) Adjudication

a. Referral of Suitability Issues. When OPM has completed the contractor employee's background investigation, it shall send the report of investigation to the Department's Office of Executive Resources and Personnel Security (OERPS). If the report contains suitability issues, the OERPS will forward the report to the designated DOL Agency official for review and adjudication.

b. Suitability Standard and Criteria. The suitability standard and criteria are described in Chapter 3, Section 3.

c. Unfavorable Suitability Determination. If the designated DOL Agency official determines that the contractor employee is unsuitable, the Contracting Officer will inform the Contractor in writing that the contractor employee is denied access to DOL facilities and/or information and information systems. If revoking access to DOL facilities and/or information and information systems negatively impacts the contractor employee's ability to perform, he or she shall be removed from the contract. Any removal of a contractor employee shall not be considered grounds for a delay or adjustment claim from the Contractor.

(4) Non-disclosure Agreement

The Contractor shall require each contractor employee to review and sign a non-disclosure agreement when he or she begins work on the DOL contract.

H.9. Time Tracking and Billing

The following requirements must be complied with unless amended by the agencies’ Project Managers, COTRs, or the Contracting Officer:

Labor shall be performed on-site during regular business hours. Labor performed off-site, overtime, or during holidays and weekends must be approved in writing by either the Project Managers or the COTR in advance.

Contractor personnel must sign in and out, including for lunch, in the log provided by the agencies unless waived by the Project Managers, COTRs, or their designees. All invoices submitted for payment must include a reconciliation of the billable hours to the sign-in log. The Contractor cannot bill for any hours not included in the sign-in log unless waived by the Project Managers, COTRs, or their designees.

The Contractor may not perform non-DOL work while on DOL premises.

No hours may be billed at overtime rates.

Billing rates may only be modified by the Contracting Officer.

The Contractor shall bill on a monthly basis.

H.10. Terms and Conditions

The Department and agencies do not direct or supervise contractor employees. As such, the Contractor shall ensure that:

All Contractor staff are functioning within their designated labor categories and at acceptable levels of performance.

All…