DOL Notice Of Intent to Purchase FY25 (2).docx

COMMONWEALTH OF MASSACHUSETTS DIVISION OF OCCUPATIONAL LICENSURE

Due Diligence Posting of Notice of Intent to Purchase a Proprietary Product

The Division of Occupational Licensure (“DOL”) of the Commonwealth of Massachusetts announces its intent to Purchase a Proprietary Product or Service pursuant to the Commonwealth’s Due Diligence Posting policy, to accept the following from Higgins Office Products (“Offeror”), pending the results of this Notice of Intent (“Notice”):

Description The DOL is interested in procuring Higgins Office Products goods, including card stocks and ribbons, that are used to print licenses and employee IDs. The proprietary Higgins printer is the only printer that will print the DOL’s public safety licenses. This purchase is done on an annual basis with an annual cost of $5,000 which is significantly under the threshold for an incidental purchase.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must

· Submit documentation that they can also provide the same proprietary product or service that meets or exceeds the DOL’s requirements for printing public safety licenses.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the agency, must submit a Response to this posting containing evidence of their qualification and interest. All required information must be submitted by 5:00PM (prevailing Eastern Time) on Friday, August 30, 2024, as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the agency will review all Responses and will determine whether they will (i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror.

Additional Terms Required for Doing Business with the Commonwealth

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be

Revised: June 30, 2016 required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

· An online job aid on How to Create a Quote;

· Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

· Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

· Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627- 8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.