DOIDFBO210007_1.pdf

Request for Information (RFI) No. DOIDFBO210007 Page 1 of 4

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT (SS) NOTICE

Request for Information (RFI) Number: DOIDFBO210007

Title: 2020 DOI Main Interior Building Locksmith Services

This Request for Information (RFI) is for planning purposes only and shall not be considered as an Invitation for Bid, Request for Quotation, or a Request for Proposal (RFP). This Request for Information (RFI) is issued in accordance with the Federal Acquisition Regulation (FAR) Part 10.001(a)(2)(ii) to conduct a Market Research before soliciting offers for an acquisition with an estimated value in excess of the simplified acquisition threshold and FAR Part 10.002(b)(2)(i), Contacting knowledgeable individuals in the Government and industry regarding market capabilities to meet this requirements. The Government’s intent based on the information received from this RFI is to decide if a Solicitation can be issued as a 100% small business set-aside or provide fair opportunities to all Offerors regardless of business size. No funds have been authorized, appropriated or received for this effort. The result of this RFI notice will help determine if sources capable of satisfying the agency’s requirements exist. Additionally, it is not the Government’s intention to enter into a contract based on this notice or otherwise pay for information solicited.

This RFI is for planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Department of the Interior (DOI). In accordance with FAR 15.20l(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. The primary purpose of this notice is to improve small business access to acquisition information, to enhance competition and identify potential small businesses (for contracting and subcontracting opportunities) that are interested and capable of performing the work described below. Firms responding to this RFI should state whether they are a small business concern, as defined by Small Business Association Size Standard. Acknowledgment of receipt of responses will not be made, nor will respondents be notified of the evaluation of the information received. DOI will not accept unsolicited proposals in response to this RFI.

If you are interested in participating in this market research activity, you may submit a response in accordance with the requirements and instructions contained herein.

HOW TO RESPOND

Technical solution submitted in response to this RFI must be provided via email to:

Marland_Clark@ibc.doi.gov, no later than 4:00 p.m., Eastern Time, 12 Nov 20. Please be advised that it is the offeror's responsibility to ensure the Government receives your submission on or before the specified due date. PHONE CALLS ARE STRONGLY DISCOURAGED.

Companies responding to this RFI shall designate a single point of contact within that company for receipt of all subsequent information regarding this RFI. Responses to the RFI will not be returned nor is it DOI's intent at this phase to exchange information or to provide feedback to your responses.

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QUESTIONS RELATING TO THIS RFI

Any questions regarding this RFI must be submitted via email to Marland_Clark@ibc.doi.gov no later than 12:00 p.m. Eastern Time on 5 Nov 20. Please be advised that questions and/or comments may not be protected as proprietary and the Government reserves the right to transmit those questions and answers of a common interest to other vendors. PHONE CALLS ARE

STRONGLY DISCOURAGED.

RFI RESPONSE REQUIREMENTS/ SOLUTION RESPONSE

The responses are limited to 10 pages, not including the title page and the table of contents. Your submission must use black 12-point font, single-spaced, double-sided. Page margins must be one inch at the top, bottom, and each side. Headers, footers, and page numbering may be outside the l-inch margin, but not less than a .5-inch margin. Headers, footers tables/figures and page numbering may be in 10-point or 12-point font.

Please note that the response must be submitted as an email attachment in Microsoft Word or PDF/Adobe format.

All information received in response to this RFI will be treated as business confidential information and exempted from disclosure under the Freedom of Information Act. Nonetheless, submitters should properly mark their responses, accordingly, if the information is considered confidential or proprietary.

Responses should address the following elements to the maximum extent possible. You may answer any or all the questions, to the best of your ability.

1. Please describe the general capabilities of your technical solution.

2. Emphasis should be placed on prior experience conducting projects of similar scope and complexity, and publications recorded in peer-reviewed industry journals.

3. Does your organization qualify as a small business? Which applicable NAICS codes does your organization qualify as a small business?

4. Are solutions that meet the requirements available under the General Services Administration (GSA) schedules program? If so, please identify the appropriate GSA Schedules and Special Item Numbers.

5. The Government is planning Time and Material type contract for the locksmith services and materials. Please identify any concerns relating to the contract type and identify expected payment provisions/milestones.

6. What would be the overall delivery/completion timeframe for your technical approach?

7. Please provide a general Rough Order Magnitude estimated dollar value for the solution.

8. Is there enough information provided in the Requirements Document to propose an adequate solution?

9. Do you provide your product/ services to other Federal Government agencies? If so, what are the names of the agencies and a brief description of the services you provide(d)?

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Your response and technical solution must be based on the following information provided by the Government.

REQUIREMENTS BACKGROUND

The physical security for the Department of the Interior (DOI) Headquarters Complex- Main Interior Building (MIB) located at 1849 C Street, NW Washington D.C. 20240 is managed by the Interior Complex Security Operations (ICSO) Branch. It is the mission of the ICSO Branch to create and maintain a safe and secure environment for all occupants of the MIB. The MIB consists of a basement floor, Mezzanine (mechanical) floor, seven additional floors, six wings running from South to North, and an accessible Penthouse and roof top terrace.

PURPOSE

The MIB currently has the need for locksmith services for various work performed on doors leading into offices, closet doors (of all types), gates, building access doors, sliding and roll-up doors. The doors are constructed of various materials, such as, but not limited to; wood, metal, glass and a combination of such materials.

A key system has been established and is referenced when assigning new cores to doors throughout the building. This same system has been modified to adequately manage key control.

The ISCO Branch requests locksmith services that will provide surety to those who occupy the building and protect some of the Nation’s most valued information and property. The services shall be on an “on-call” basis.

DESCRIPTION OF WORK

Keys, Locks, and other Hardware

Due to the nature of the occupation, the contractor shall be required to have the knowledge, skills, and ability to troubleshoot/ repairs associated equipment. The contractor shall provide the Government with an end-to-end solution for all door and lock service including, but not limited to, the following:

a. Cut and stamp access keys

b. Cut and/ or duplicate desk and file cabinet keys including tubular keys

c. Key extractions

d. Repair/ and Replace (installation) of malfunctioning locks, including, but not limited to:

i. Cylindrical and mortise locksets

ii. Cypher locks (e.g., Trilogy, Simplex, etc.)

iii. Deadbolts

iv. Panic Hardware

v. Various Cabinet/ Desk locks

e. Pin and install Interchangeable Cores (IC) and Non-IC cores and cylinders

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f. Install mortise and rim Cylinders

g. Change security combinations to a variety of locks (e.g., Mas-Hamilton, Sargent

Greenleaf, Trilogy, etc.)

h. Minor door adjustments/ alignments

i. Install/ adjust door closures, stops, hinges, strikes, etc.

j. Open locks due to the loss of keys, malfunctioning parts, weather, etc.

k. Unlock/ remove padlocks

l. Maintain lock and key control

m. Provide expert advice on associated matters and

n. Other locksmith related services

Safes and Vaults

a. Service GSA Containers (maintenance, repair, etc.)

b. Replace/ repair combination locks

c. Provide access into safes/ vaults due to malfunctioning part or combination is unobtainable

d. Provide expert advice on associated matters and

e. Other locksmith related services

CONTRACTOR’S RESPONSE TIME

a. Business hours are defined as 0700-1630.

b. The contractor shall respond within two (2) hours of initial notification from the COR (or COR’s designated representatives).

Note: Due to the sensitivity of certain areas, unanticipated impediments, or work that is described as disruptive (such as drilling & hammering), work may be required to take place after normal working hours (1630 – 0700), or weekends. All penetrations to DOI infrastructure (i.e., walls floors, etc.) must be approved by the Building Manager and/or COR prior to the work being performed COR’s designated representatives).

CAPABILITIES REQUEST

The ICSO is requesting a statement identifying the capabilities of your services. In conjunction with the information provided, specific questions below are being submitted to provide you with insight on the Department’s goal, along with providing DOI with a better understanding of your services.