DOH57566 BMCFH-SFY26-27-Ohio Healthy Programs Management System_RFI.pdf

The State of Ohio is an Equal Opportunity Employer and Provider of ADA Services.

RE: Request for Information (RFI) DOH57566- Bureau of Maternal Child & Family Health-SFY26-27-Ohio Healthy Programs Management System

The Ohio Department of Health (ODH) is seeking Letters of Interest from contractors with the ability and interest to offer professional services to operate and manage the Ohio Professional Registry (OPR).

PROJECT BACKGROUND: In 2006, Ohio opened its registry statewide and became the 24th state to start a professional development registry. From the beginning, Ohio's Registry has supported collaborative cross-sector work in that it has been open and inclusive of all the different neighborhoods in the greater early childhood and afterschool field.

The training/trainer approval systems for various state agencies were unified in 2008 to provide one access point for trainers to submit professional development for approval. Use of the online system provides an automatic verification system for professionals, which reduces the amount of paper as well as staff time in the submission of training and in the verification of documentation. Postings of training provided by all these cross-sector neighbors allows for professionals to have a better pool of training to choose from, as well as participating in these shared opportunities.

PROJECT OBJECTIVES: Objective of this project is to continue operation of the Ohio Professional Registry (OPR).

The OPR maintains records of education, licensure and professional development for all people working in early childhood programs across the state. The system must allow for electronic submission, review, and approval of all applications for Ohio Healthy Programs designation. This designation (and every other year re-designation) leads to improved and healthy environments for young children with the goal of combating childhood obesity.

PROJECT DELIVERABLES:

The awarded contractor shall be expected to provide the following deliverables during State Fiscal Year 26-27:

1. Maintain the Application Program Interface (API) between the Ohio Professional Registry and OhioTRAIN, previously commissioned by ODH.

2. Maintain a website with a list of designated programs, OHP program updates, and OHP resources.

3. Participate in team meetings to collaboratively plan OHP project redesign, goals, and operations.

Contractor should also participate in each OHP Council meeting.

4. Participate in monthly meetings with ODH on program operations.

5. OHP applications and designations:

a. Maintain the application system in the OPR.

b. Provide continued project coordination with primary OHP coordination staff.

c. Continue application review process if OCCRRA’s Registered Dietitian is unavailable for an extended period.

d. Process OHP applications. Menus to be reviewed by Registered Dietitian.

e. Provide technical assistance on application needs to those seeking OHP designation, OHP instructors, and TA providers.

f. Provide designation certificate and incentives to designated ECE programs.

6. Submit OHP monthly documentation:

a. Application documentation for each approved application including OH-PANA report, policy, menu(s), and success story.

b. Application information for each approved application including, but not limited to, ECE program name, contact information, address, designation date, and expiration date.

c. Log of technical assistance support to include: Entity placing request (ECE program, instructor, TA provider), number of requests/app communications, topic, and method of communication (via application, direct contact).

d. Provide ODH with OHP Training and Application CSVs monthly.

e. Other needed data points per ODH request.

7. Submit management plan:

a. Deliverable status and corresponding documentation.

8. Revise OHP Application in the OPR:

a. Create Business Requirements for OPR system changes.

b. Make changes to the OHP application in the OPR based on Business Requirements.

PROJECT REQUIREMENTS:

A contactor must be able to provide all the following project components to be considered for this work:

• Experience and expertise in management of the Ohio Professional Registry for child care.

• Experience and expertise with electronic system(s) that receive, review, and approve applications for Ohio

Healthy Programs.

• Ale to provide monthly data reports on numbers of providers who take courses and providers who are qualified for SUTQ per ODJFS requirements.

• Able to provide ongoing professional development in early childhood inclusive of centers, programs and family childcare providers.

LETTERS OF INTEREST

Offerors will need to review the attached RFI ODH #SRC00000XXXXX. Each Offeror must submit a letter of interest detailing their qualifications pursuant to requirements listed above. Including a narrative as to firm’s interest, particular abilities, and qualifications. Furthermore, the Offeror must title the electronic file with “ODH RFI #SRC00000XXXXX/DOHxxxxx - Letter of Interest”, as appropriate.

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