DOH25-028_FINAL.pdf

TITLE PAGE

FLORIDA DEPARTMENT OF HEALTH

DOH25-028

INVITATION TO BID (ITB)

FOR

LANDSCAPING SERVICES FOR

HILLSBOROUGH COUNTY

Respondent Name:

Respondent Mailing Address:

City, State, Zip:

Phone: Fax Number:

E-Mail Address:

Federal Employer Identification Number (FEID):

BY AFFIXING MY SIGNATURE ON THIS BID TITLE PAGE, I HEREBY STATE THAT I HAVE

READ THE ENTIRE ITB TERMS, CONDITIONS, PROVISIONS, AND SPECIFICATIONS AND

ALL ITS ATTACHMENTS, INCLUDING THE REFERENCED PUR 1000 AND PUR 1001.

I hereby certify that my company, its employees, and its principals agree to abide to all of the terms, conditions, provisions and specifications during the competitive solicitation and any resulting Contract including those contained in the Department’s Purchase Order Terms and

Conditions.

Signature of Authorized Representative:

Printed (Typed) Name and Title:

*An authorized representative is an officer of the Respondent’s organization who has legal authority to bind the organization to the provisions of this Bid. Documentation establishing delegated authority must be included with the Bid if signed by someone other than the authorized representative.

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TABLE OF CONTENTS

SECTION 1.0: Introductory Materials

SECTION 2.0: Procurement Process, Schedule, & Constraints

SECTION 3.0: Instructions for Bid Submittal

SECTION 4.0: Special Conditions

ATTACHMENT A: Scope of Work

ATTACHMENT B: Price Page

ATTACHMENT C: Prior Experience Form

ATTACHMENT D: Statement of Non-Collusion Form

ATTACHMENT E: Respondent Certification Regarding Scrutinized Companies List

ATTACHMENT F: Identical Tie Certification Form……………………………………….…

ATTACHMENT G: Vendor Certification (PUR 7801)………………………………..

ATTACHMENT H: Foreign Countries Of Concern Attestation (PUR 1355)……………….

ATTACHMENT I: Use of Coercion for Labor and Services (PUR 2024) …………….…..

ATTACHMENT J: Foreign State Preference Opinion Form……………………………….

ATTACHMENT I: Monthly Summary Report……………………………………………….

ATTACHMENT II: Performance Standards and Guarantees………………………………

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SECTION 1.0 INTRODUCTORY MATERIALS

1.1 Statement of Purpose

The purpose of this Invitation to Bid (ITB) is for the State of Florida, Department of Health (Department) to obtain competitive prices for Landscaping Services for Hillsborough County.

1.2. Legal Authority

Chapter 287, Florida Statutes and 154 Florida Statutes.

1.3 Scope of Services

A detailed scope of work for this solicitation is provided as Scope of Work Attachment A, in this ITB.

1.4 Incorporation by Reference

The PUR 1001, General Instructions to Respondents (PUR 1001), and PUR 1000, General Contract Requirements (PUR 1000), are hereby incorporated by reference to the terms of this solicitation. Refer to Sections 3.1 and 4.1 of this ITB for further detail.

1.5 Definitions

In addition to the definitions in the PUR 1000 and PUR 1001, and the Scope Work (Attachment A), the following definitions also apply to this ITB:

Bid: The complete written response of Provider to this ITB, including properly completed forms, supporting documents, and attachments.

Business Days: Monday through Friday, excluding state holidays.

Business Hours: 8:00 a.m. to 5:00 p.m., Eastern Time on all business days.

Calendar Days: All days, including weekends and holidays.

Certified Minority Business Enterprise: A business certified by any local governmental jurisdiction or organization accepted by the Department of Management Services, Office of Supplier Diversity (DMS), as a certified minority business enterprise for purposes of doing business with state government when DMS determines that the state’s minority business enterprise certification criteria are applied in the local certification process in accordance with section 287.0943, Florida Statutes.

Contract: The formal agreement or Order that will be awarded to the successful Provider under this ITB, unless indicated otherwise.

Department: The Department of Health; may be used interchangeably with DOH.

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Minor Irregularity: As used in the context of this solicitation, indicates a variation from the ITB terms and conditions which does not affect the price of the Bid, or give the Respondent an advantage or benefit not enjoyed by other Respondents, or does not adversely impact the interests of the Department.

Order: As used in the context of this solicitation, refers to a Purchase Order.

Respondent: The business entity that submits a Bid.

Provider: The successful Respondent awarded a contract by the Department in accordance with the terms of this ITB.

State: State of Florida.

State Holidays: New Year’s Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Friday After Thanksgiving, Christmas Day.

Vendor Information Portal (VIP): Refers to the State of Florida’s internet-based vendor information system, which is available at:

https://vendor.myfloridamarketplace.com.

Where there is a conflict between a definition in this solicitation, Section 1.5, above, and the definition in Scope of Work (Attachment A), the definition in this solicitation will prevail when the term is used in this solicitation. The definition in the Scope of Work (Attachment A), will prevail when the term is used in the Scope of Work (Attachment A).

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SECTION 2.0 PROCUREMENT PROCESS, SCHEDULE, & CONSTRAINTS

2.1 Procurement Officer

The Procurement Officer assigned to this solicitation is:

Florida Department of Health Attention: Keshauna Johnson 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749 Email: Keshauna.johnson@flhealth.gov

******ALL EMAILS TO THE PROCUREMENT OFFICER MUST CONTAIN THE

SOLICITATION NUMBER IN THE SUBJECT LINE OF THE EMAIL*************

2.2 Restrictions on Communications

Pursuant to section 287.057(25), Florida Statutes, Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer listed in Section 2.1., above. Violation of this provision may be grounds for rejecting a Bid.

2.3 Term

It is anticipated that the Contract resulting from this ITB will be a three (3) year period from July 1, 2026 or the Contract execution date whichever is later, subject to renewal as identified in Section 2.4. The Contract resulting from this ITB is contingent upon availability of funds.

2.4 Renewal

The Contract resulting from this solicitation may be renewed. Renewals may be made for no more than three (3) years beyond the initial Contract, or for the term of the original Contract, whichever is longer. Renewals must be in writing, subject to the same terms and conditions set forth in the initial Contract and any written amendments signed by the parties. Renewals are contingent upon satisfactory fiscal and programmatic performance evaluations as determined by the Department and are subject to the availability of funds.

2.5 Timeline

EVENT DUE DATE LOCATION

ITB Advertised / Released

5/13/2026 Posted to the Vendor Information Portal https://vendor.myfloridamarketplace.com mailto:Keshauna.johnson@flhealth.gov https://vendor.myfloridamarketplace.com/

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Mandatory Site Visit

5/20/2026

8:00am

PUBLIC MEETING

Hillsborough County Health Department 1105 E Kennedy Blvd.

Tampa, FL 33602

Mandatory Site

Visit

5/20/2026

8:45am

Hillsborough County Health Department 4704B Montgomery Ave.

Tampa, FL 33616

5/20/2026

9:45am

Hillsborough County Health Department 205 14TH Ave SE.

Ruskin, FL 33570

5/20/2026

10:45am

Hillsborough County Health Department 2313 E 28th Ave.

Tampa, FL 33605

5/20/2026

11:30am

Hillsborough County Health Department 13601 N 22nd St.

Tampa, FL 33613

5/20/2026

12:30pm

Hillsborough County Health Department 8605 N. Mitchell Ave.

Tampa, FL 33604

Mandatory Site Visit

5/20/2026

12:45pm

Hillsborough County Health Department 8515 N. Mitchell Ave.

Tampa, FL 33604

Mandatory Site Visit

5/20/2026

2:30pm

Hillsborough County Health Department 9827 N Sheldon Rd.

Tampa, FL 33615

Questions Submitted in

Writing

Must be received

PRIOR TO:

5/28/2026

4:30PM

Submit to: Florida Department of Health Central Purchasing Office

Attention: Keshauna Johnson Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749 E-mail: Keshauna.johnson@flhealth.gov

Answers to Questions

(Anticipated Date) 6/2/2026

Posted to Vendor Information Portal at:

https://vendor.myfloridamarketplace.com mailto:Keshauna.johnson@flhealth.gov

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Sealed Bids Due and Opened

Must be received

PRIOR to:

6/10/2026

2:30pm

PUBLIC OPENING

Submit to: Florida Department of Health

Central Purchasing Office Attention: Keshauna Johnson Suite 310 4052 Bald Cypress Way, Bin B07 Tallahassee, FL 32399-1749

Anticipated Posting of Intent to Award

6/15/2026 Posted to the Vendor Information Portal at:

https://vendor.myfloridamarketplace.com

2.6 Addenda

If the Department finds it necessary to supplement, modify, or interpret any portion of the solicitation during the procurement process, a written addendum will be posted on the VIP.

It is the responsibility of the Respondent to be aware of any addenda that might affect this ITB or their Bid.

2.7 Questions

This provision takes precedence over General Instruction #5 in PUR1001.

Questions related to this solicitation must be received in writing (either via United States Postal Service, courier, e-mail, or hand-delivery) by the Procurement Officer identified in Section 2.1, within the time indicated in Section 2.5. Verbal questions or those submitted after the period specified in Section 2.5 will not be addressed.

Answers to questions submitted in accordance with Section 2.5 will be posted on the

VIP.

2.8 Mandatory Site Visit

A mandatory site visit will be held at the time and location indicated in Section 2.5. The site visit will provide Respondents with an opportunity to tour the areas for Landscaping services

Attendance at the mandatory site visit and signing of the attendance sheet is a prerequisite for the Respondent being deemed responsive under this ITB.

2.9 Basis of Award

A single award will be made to the responsive, responsible Respondent offering the lowest grand total for the commodities and/or services requested in this ITB including delivery, FOB destination. The Department reserves the right to not make an award under this ITB, as determined to be in the best interest of the State.

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2.10 Identical Outcomes

In the event the Department’s evaluation results in identical scoring outcomes between two or more Respondents, the Department will provide the Identical Tie Certification (Attachment F), form for the affected Respondents to complete. If one or more Respondents are entitled to the certified veteran business enterprise preference specified in section 295.187, Florida Statutes, and one or more business entitled to this preference or another preference provided by law submit bids, proposals, or replies for procurement of commodities or contractual services which are equal with respect to all relevant considerations, including price, quality, and service, the Department will award the procurement or contract to the business having the smallest net worth. If one or more Respondents has the certified veteran preference, it and any other vendor entitled to another preference provided by law will be requested by the Department to submit Respondents net worth.

In the event the Department is unable to select a Respondent using the Tie Breaker Criteria specified in Attachment F, and the net worth criteria above, or if the net worth criteria above does not apply, then, the affected Respondent(s) name will be placed in a container for the Department’s Procurement Officer to randomly select the awardee of this solicitation. The date, time, and location will be posted on VIP.

2.11 Modifications and Withdrawal

A Respondent may modify or withdraw its Bid at any time prior to the submittal deadline, as specified in Section 2.5, by submitting a request to the Procurement Officer. Requests for modification or withdrawal of a submitted Bid must be in writing and signed by an authorized signatory of the Respondent. Upon receipt and acceptance of such a request, the entire Bid will be returned to the Respondent and will not be considered unless resubmitted by the Bid due date and time.

2.12 Clarification Process

The Department may request clarification from the Respondent to resolve ambiguities or to question minor irregularities presented in its Bid. Clarifications may be requested throughout this procurement process. The Respondent’s answers to requested clarifications must be in writing and address only the information requested. The Respondent’s answers to requested clarifications must be submitted to the Department within the time specified by the Department.

2.13 Contract Formation

The Department will enter into a Contract with the Provider pursuant to Section 2.9, Basis of Award. The Contract will incorporate the terms of the Scope of Work (Attachment A), the Department’s Order Terms and Conditions, and the awarded Provider’s Price Page (Attachment B).

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SECTION 3.0 INSTRUCTIONS FOR BID SUBMITTAL

3.1 General Instructions to Respondents (PUR 1001)

The General Instructions to Respondents (PUR 1001) is incorporated by reference in this solicitation. This document should not be returned with the Bid. The PUR 1001 is located at http://dms.myflorida.com/content/download/2934/11780.

The terms of this solicitation control over any conflicting terms of the PUR1001.

3.2 Instructions for Submittal

3.2.1 Respondents must complete, sign, and return the “Title Page” with their Bid submittal.

3.2.2 Respondents must complete and return the Price Page (Attachment B) with their Bid submittal.

3.2.3 Respondents must submit all technical and pricing data in the formats specified in the ITB.

3.2.4 Respondents must submit one original paper copy of their Bid and one original copy on a single USB storage device, or CD viewable in Adobe Acrobat Reader (PDF). The electronic copy submitted must contain the entire Bid as the submitted original copy, including all supporting and signed documents. Refer to Section

3.4 for information on redacting confidential information, if applicable.

3.2.5 Bids must be sent by United States Postal Service, courier, or hand delivered to the location indicated in Section 2.5, Timeline.

3.2.6 Bids submitted via electronic mail (email) or facsimile will not be considered.

3.2.7 Bids must be submitted in a sealed envelope or sealed package with the solicitation number, date, and time of the Bid opening clearly marked on the outside.

3.2.8 The Department is not responsible for improperly marked Bids.

3.2.9 It is the Respondent’s responsibility to ensure its Bid is submitted at the proper place and time indicated in Section 2.5, Timeline.

3.2.10 Bids must be received by the date and time specified in Section 2.5, Timeline.

3.2.11 The Department’s clocks will provide the official time for Bid receipt.

3.2.12 Materials submitted will become the property of the State and accordingly, the State reserves the right to use any concepts or ideas contained in the Bid.

3.3 Cost of Preparation

Neither the Department nor the State is liable for any costs incurred by a Respondent in responding to this solicitation.

http://dms.myflorida.com/content/download/2934/11780

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3.4 Public Records and Trade Secrets

Notwithstanding any provisions to the contrary, public records must be made available pursuant to the provisions of the Public Records Act. If Respondent considers any portion of their Bid to this solicitation to be confidential, exempt, trade secret, or otherwise not subject to disclosure pursuant to Chapter 119, Florida Statutes, the Florida Constitution, or any other authority, Respondent must segregate and clearly mark the document(s) as

“CONFIDENTIAL”.

Simultaneously, Respondent will provide the Department with a separate redacted paper and electronic copy of their Bid and briefly describe in writing the grounds for claiming exemption from the public records law, including the specific statutory citation for such exemption. This redacted copy must contain the solicitation name, number, and the name of Respondent on the cover, and must be clearly titled “REDACTED COPY”.

The redacted copy must be provided to the Department at the same time Respondent submits its Bid and must only exclude or obliterate those exact portions which are claimed confidential, proprietary, or trade secret. Respondent will be responsible for defending its determination that the redacted portions of their Bid are confidential, trade secret, or otherwise not subject to disclosure. Further, Respondent must protect, defend, and indemnify the Department for all claims arising from or relating to the determination that the redacted portions of their Bid are confidential, proprietary, trade secret, or otherwise not subject to disclosure. If Respondent fails to submit a redacted copy with their Bid, the Department is authorized to produce the entire documents, data, or records submitted by Respondent in answer to a public records request for these records.

3.5 Price Page

Respondent must fill out the Price Page (Attachment B), as indicated, and return it with their Bid.

3.6 Prior Experience Form

Respondents must provide contact information for three entities the Respondent has provided services of a similar size and nature of those requested in this solicitation.

Respondents must use Prior Experience Form (Attachment C) of this ITB to provide the required information. The Department reserves the right to contact any and all entities in the course of this solicitation in order to verify experience.

3.7 Responsive and Responsible (Mandatory Requirements)

Respondents must complete and submit the following mandatory information or documentation as part of their Bid by the time specified in Section 2.5. Any Bid which does not contain the information below will be deemed non-responsive to this ITB.

3.7.1. Title Page must be completed, signed, and submitted with the Bid.

3.7.2. Price Page (Attachment B), as specified in Section 3.5.

3.7.3. Prior Experience Form (Attachment C), as specified in Section 3.6.

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3.7.4. Statement of Non-Collusion (Attachment D) as specified in Section 4.3.

3.7.5. Respondent Certification Regarding Scrutinized Companies Lists

(Attachment E) as specified in Section 4.2.

3.7.6. Identical Tie Certification (Attachment F), as specified in Section 2.11.

3.7.7. Vendor Certification (PUR 7801) (Attachment G) must be completed and submit with the Bid.

3.7.8. Use of Coercion for Labor and Services (PUR 2024) (Attachment H), as specified in Section 4.7.

3.7.9. Licenses/Certifications as specified in Section 3.8.

3.7.10. Mandatory Site Visit(s) is required, as specified in Section 2.8.

3.7.11. Bids must document the Respondent’s ability to meet the requirements specified in the Scope of Services (Attachment A).

3.7.12. Monthly Summary Report (Attachment I), as specified in Attachment A, Section 6.16

3.7.13. Performance Standards and Guarantees (Attachment II), as specified in Attachment A, Section 8.1

3.8 Licenses/Certifications

Herbicide Applicator License

3.9 Special Accommodations

Persons with disability requiring special accommodations should call the Department’s Purchasing office at least five (5) business days, prior to any pre-Bid conference, Bid opening, or meeting at (850) 245-4199. If hearing or speech impaired, please contact the Department’s Purchasing office through the Florida Relay Service, at 1-800-955-8771

(TTY).

3.10 Late Bids

The Procurement Officer must receive Bids pursuant to this ITB no later than the date and time specified in Section 2.5. Bids that are not received by the date and time specified will not be considered.

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SECTION 4.0 SPECIAL CONDITIONS

4.1 PUR 1000, General Contract Conditions

The PUR 1000 is incorporated by reference in this ITB and contains general Contract terms and conditions that will apply to any Contract resulting from this ITB, to the extent they are not otherwise modified. This document should not be returned with the Bid. The PUR 1000 is located at http://dms.myflorida.com/content/download/2933/11777.

4.2 Scrutinized Companies

All Respondents seeking to do business with the Department must be in compliance with section 287.135, Florida Statutes. The Department may, at its option, terminate a Contract if Respondent is found to have submitted a false certification as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or have been engaged in business operations in Cuba or Syria.

Refer to Respondent Certification Regarding Scrutinized Companies Lists Form (Attachment E).

4.3 Conflict of Interest and Statement of Non-Collusion

Section 287.057(17)(c), Florida Statutes, provides “A person who receives a contract that has not been procured pursuant to subsections (1)-(3) to perform a feasibility study of the potential implementation of a subsequent contract, who participates in the drafting of a solicitation or who develops a program for future implementation, is not eligible to contract with the agency for any other contracts dealing with that specific subject matter, and any firm in which such person has any interest is not eligible to receive such contract. However, this prohibition does not prevent a vendor who responds to a request for information from being eligible to contract with an agency.”

The Department considers participation through decision, approval, disapproval, recommendation, preparation of any part of a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, or auditing or any other advisory capacity to constitute participation in drafting of the solicitation.

All Respondents must complete and submit the Statement of Non-Collusion Form (Attachment D) with its Bid.

4.4 Certificate of Authority

All limited liability companies, corporations, corporations not for profit, and partnerships seeking to do business with the State must be registered with the Florida Department of State in accordance with the provisions of Chapters 605, 607, 617, and 620, Florida Statutes, respectively, prior to Contract execution. The Department retains the right to ask for verification of compliance before Contract execution. Failure of the Provider to have appropriate registration may result in withdrawal of the Contract award and forfeiture of its Bid Bond, if applicable.

http://dms.myflorida.com/content/download/2933/11777

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4.5 Vendor Registration

Each Vendor doing business with the State for the sale of commodities or contractual services as defined in section 287.012, Florida Statutes, must register in the MyFloridaMarketPlace system, unless exempted under Rule 60A-1.033, Florida Administrative Code. State agencies must not enter into an agreement for the sale of commodities or contractual services as defined in section 287.012, Florida Statutes, with any Respondent not registered in the MyFloridaMarketPlace system, unless exempted by rule. The Provider must be registered in the MyFloridaMarketPlace system within five days after posting of the Intent to Award.

Registration may be completed at: https://vendor.myfloridamarketplace.com

A Vendor lacking internet access may request assistance from MyFloridaMarketPlace Customer Service at 866-352-3776 or from State Purchasing, 4050 Esplanade Drive, Suite 300, Tallahassee, FL 32399.

4.6 Minority, Women, and Florida Veteran Business Participation

The Department encourages certified minority, women, and Florida veteran business participation in all its solicitations.

4.7 Use of Coercion for Labor and Services (PUR 2024)

In accordance with section 787.06(13), F.S., Respondents must attest that it does not use coercion for labor or services as defined in section 787.06, F.S.

Respondents must complete and submit the Use of Coercion for Labor and Services

(PUR 2024) (Attachment I) with its Bid.

4.8 Subcontractors

The Department will not authorize the use of subcontractors in the Contract resulting from this solicitation.

4.9 Indemnification

Provider must save and hold harmless and indemnify the Department against any and all liability, claims, judgments, or costs of whatsoever kind or nature for injury to, or death of any person or persons and for loss or damage to any property resulting from the use, service operation, or performance of work under the terms of the Contract, resulting in whole or in part from the negligent acts or omissions by Respondent, their subcontractor, or any of the employees, agents, or representatives of Respondent or subcontractor.

4.10 Performance Measures

Pursuant to section 287.058, Florida Statutes, the resulting Contract must contain performance measures which specify the required minimum level of acceptable service to be performed. The performance measures are detailed in the Scope of Work (Attachment A).

https://vendor.myfloridamarketplace.com/

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4.11 Financial Consequences

Pursuant to section 287.058, Florida Statutes, the resulting Contract must contain financial consequences that will apply if successful Respondent fails to perform in accordance with the Contract terms. The financial consequences are detailed in the Scope of Work (Attachment A).

4.12 Order Terms and Conditions

Respondent must become familiar with the Department’s Order Terms and Conditions which contains administrative, financial, and non-programmatic terms and conditions mandated by federal laws, state statutes, administrative code rules, and directive of the Department of Financial Service’s Chief Financial Officer.

Use of the Department’s Order Terms and Conditions are mandatory for Department Orders issued in MyFloridaMarketplace as they contain the basic clauses required by law. The terms and conditions contained in the Department’s Terms and Conditions are non-negotiable. The Department’s Terms and Conditions are located at:

https://www.floridahealth.gov/wp-content/uploads/2025/08/DOHTermsandConditions09022022.pdf

4.13 Conflict of Law and Controlling Provisions

Any Contract resulting from this ITB, and any conflict of law issue, will be governed by the laws of Florida. Venue must be in Leon County, Florida, to the exclusion of all other jurisdictions.

Respondents acknowledge that this solicitation (including but not limited to the resulting Contract, exhibits, attachments, or amendments) is not a rule nor subject to rulemaking under Chapter 120 (or its successor) of the Florida Statutes and is not subject to challenge as a rule or non-rule policy under any provision of Chapter 120, Florida Statutes.

4.14 Agency Inspectors General

It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to section 20.055, Florida Statutes.

4.15 Records and Documentation

To the extent that information is used in the performance of the resulting Contract or generated as a result of it, and to the extent that information meets the definition of “public record” as defined in section 119.011(12), Florida Statutes, said information is hereby declared to be and is hereby recognized by the parties to be a public record and absent a provision of law or administrative rule or regulation requiring otherwise, Respondent must make the public records available for inspection or copying upon request of the Department’s custodian of public records in accordance with Chapter 119, Florida Statutes. Respondent’s refusal to comply with Chapter 119, Florida Statutes, will constitute an immediate breach of the Contract resulting from this ITB and entitles the Department to unilaterally terminate the Contract.

https://www.floridahealth.gov/wp-content/uploads/2025/08/DOHTermsandConditions09022022.pdf https://www.floridahealth.gov/wp-content/uploads/2025/08/DOHTermsandConditions09022022.pdf

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Unless a greater retention period is required by state or federal law, all documents pertaining to the program contemplated by this ITB must be retained by Respondent for a period of six (6) years after the termination of the resulting Contract or longer as may be required by any renewal or extension of the Contract. During the records retention period, Respondent agrees to furnish, when requested to do so, all documents required to be retained. Submission of such documents must be in the Department’s standard word processing format. If this standard should change, it will be at no cost incurred to the Department. Data files will be provided in a format readable by the Department.

Respondent must maintain all records required to be maintained pursuant to the resulting Contract in such manner as to be accessible by the Department upon demand. Where permitted under applicable law, access by the public must be permitted without delay.

4.16 Attorney’s Fees

In the event of a dispute prior to or post award, each party responding to this solicitation is responsible for its own attorneys’ fees, except as otherwise provided by law.

4.17 Protests

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond will constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Only documents delivered by the United States Postal Service, a private delivery service, in person, by E-Filing, or by facsimile during business hours will be accepted. Documents received after business hours will be filed the following business day.

Do not send Bids to the Agency Clerk’s Office. Send all Bids to the Procurement Officer and address listed in Section 2.5, Timeline.

No filings may be made by email. All filings must be made ONLY with the Agency Clerk and are considered "filed" when stamped by the official stamp of the Agency Clerk. It is the responsibility of the filing party to meet all filing deadlines.

The protest must be submitted by using one of the following delivery methods:

By Mail:

Agency Clerk, Florida Department of Health 4052 Bald Cypress Way, BIN A-02 Tallahassee, Florida 32399-1703 Telephone No. (850) 245-4005;

By hand delivery:

Agency Clerk, Florida Department of Health 2585 Merchants Row Blvd.

Tallahassee, Florida 32399;

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By facsimile: 850-413-8743; or By E-Filing:

https://agency_clerk-fdh.mycusthelp.com/WEBAPP/_rs/supporthome.aspx?&lp=3 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fagency_clerk-fdh.mycusthelp.com%2FWEBAPP%2F_rs%2Fsupporthome.aspx%3F%26lp%3D3&data=05%7C01%7CAllegra.Small%40flhealth.gov%7Ced6ef13ace184fb11b7908dae457e3ab%7C28cd8f803c444b2781a0cd2b03a31b8d%7C0%7C0%7C638073363391464622%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=kR3RdMTBEMnpD1bRPC31L4z7S59FQPDy6B1wdSUApXY%3D&reserved=0

ATTACHMENT A

SCOPE OF WORK

DOH25-028

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1. PURPOSE:

This scope of work is for Landscaping Services for Hillsborough County. Contractor will provide these services to the Florida Department of Health (Department).

2. TERM:

This scope of work will begin on 7/1/2026 or the date on with the purchase order is issued, whichever is later. It will end at midnight, Eastern Time on 6/30/2029. The State of Florida’s performance and obligation to pay under this purchase order and any subsequent renewal is contingent upon annual appropriation by the Legislature and satisfactory performance of the Contractor.

3. CONTRACTOR NAME AND LOCATION OF WORK:

The worksite for this scope of work is the following location(s):

LOCATION NAME

STREET ADDRESS

CITY, STATE, ZIP

Department of Health - Downtown 1105 E Kennedy Blvd. Tampa, FL 33602 Brush Street Parking Lot

Kelton Community Health 4704B Montgomery Ave. Tampa, FL 33616

Joyce Ely WIC 205 14TH Ave SE. Ruskin, FL 33570

College Hill WIC/Parking Lot 2313 E 28th Ave. Tampa, FL 33605 Parking Lot 2406 E 28th Ave

University WIC 13601 N 22nd St Tampa, FL 33613

Sulphur Springs WIC 8605 N. Mitchell Ave Tampa, FL 33604

Sulphur Springs TB Clinic 8515 N. Mitchell Ave Tampa, FL 33604

North Hillsborough WIC 9827 N Sheldon Rd Tampa, FL 33615

4. CONTRACTOR QUALIFICATIONS AND EXPERIENCE:

The Contractor must possess the following minimum qualifications and experience:

4.1.1. The Contractor’s staff shall, at a minimum, wear a company shirt provided by the Contractor, and an identification badge that includes the employee’s full name, photograph (portrait) and company name.

4.1.2 Within 10 business days after PO issuance, the Contractor shall identify its team members who will be performing services at the Department’s facilities. Each team member will be required to have an FDLE background screening check prior to performing work at any state facility, and then annually thereafter.

4.1.3 Must possess and maintain a valid Florida Driver’s License.

4.1.4 Must possess and maintain a Pesticide Applicator Certification and Licensing.

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5. CONTRACTOR RESPONSIBILITIES:

5.1. SERVICE TASKS: Contractor will perform the following tasks in the time and manner specified:

5.1.1 All landscaping services, unless otherwise coordinated and approved by the Department Facilities Manager and their or designee, shall be provided by the Contractor between the hours of 7:00 a.m. and 7:00 p.m. local time, Monday through Friday, excluding State holidays (section 110.117, Florida

Statutes) unless approved by the Department Facilities Manager.

5.2. General Facility Site Procedures.

For each visit to a facility to perform work under this purchase order (PO), the entire

Contractor's staff shall:

5.2.1 Check in and out with the Department Facilities Manager or their designee at each visit, by using a QR code.

5.2.2 Protect existing facilities from damage by workmen, and repair or replace, at the Contractor’s expense, any damage to the Department property caused by its employees or suppliers.

5.2.3 Keep Department premises free from accumulation of waste materials or rubbish caused by operations, and from leaks and spillage from equipment.

Upon completion of the work, all waste materials and rubbish will be removed.

5.2.4 Provide the following lawn care services within the boundaries of each

Department facility that include, but are not limited to:

5.2.4.1 Mowing, edging, fertilizing, watering and cleanup;

5.2.4.2 Pruning, fertilizing, watering and cleanup of shrubs, trees and other plantings.

5.2.4.3 Pruning, trimming, fertilizing, watering and cleanup of courtyards;

5.2.4.4 Open field mowing;

5.2.4.5 Irrigation system maintenance;

5.2.4.6 Retention Basin Maintenance.

5.3 Lawn Care Services Standards

5.3.1 Lawn

5.3.1.1 Mow the lawns at the appropriate height (suggested to be three to four inches above root) to keep a neat appearance. Considering topography, use the proper mowing equipment to provide a high-quality cut and minimize the occurrence of unnecessary scalping due to uneven terrain.

5.3.1.2 Excessive clippings are to be collected and removed from the

Department job site at the end of each mowing. Clippings and debris on non-lawn areas are to be cleared at the end of each mowing. The use of bagging attachments is recommended, but not required.

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5.3.1.3 Trim permanent fixtures in the lawn areas with weed eaters to avoid unsightly growth at the base. Care is to be taken at all times when operating around fixtures to prevent damage to them.

5.3.1.4 Maintain a soil PH between 6.0 and 7.0 by the application of lime or sulfur. Soil samples are to be taken at the start of the PO and annually thereafter. If the soil PH is not between 6.0 and 7.0 in the first sample, provide the Department a price to bring the soil up to the required PH. The Department reserves the right to purchase this service from a third party.

5.3.1.5 Apply pre-emergent weed control in April and October.

5.3.1.6 Edge and trim along walks, bed edges and tree wells shall be done to keep a neat appearance. All hard edges shall be mechanically edged every mowing to maintain definition of edges.

5.3.1.7 Turf along curbs and sidewalks that cannot be addressed with routine edging operations due to broken curbs or uneven borders are to be treated chemically and or physically removed with a spade.

5.3.1.8 Edging that cannot be addressed during regular visits, due to vehicle obstructions, should be discussed with the Department’s

Facilities Manager to achieve a solution.

5.3.1.9 Remove trash and debris from the property, during routine maintenance visit.

5.3.1.10 Apply well-balanced fertilizer three times per year to maintain a healthy green color and will be based on an agreed upon fertilizing program. All lawn areas shall be treated with broadleaf weed control, or other applicable pesticide, as agreed upon in the weed lawn control maintenance program. Provide pricing and other options for GREEN Technology.

5.4 Shrubs, Trees and Other Plantings

5.4.1 All plant and tree material is to be pruned in a manner to provide a neat natural appearance, promote bloom, and meet accepted horticultural practices. Limbs that obstruct buildings, walkways, signs, windows, ventilation units or vehicular traffic shall be removed. All shearing and selective pruning techniques are left to the discretion of the Contractor;

however, prior approval of technique to be used and areas affected must be obtained from the Department’s Facilities Manager.

5.4.2 Ornamental flowering trees are to be pruned at the proper time of year to encourage maximum flower production.

5.4.3 Occasionally a tree may need to be staked or re-staked to correct a leaning problem. Tree ties shall be monitored closely and loosened, as necessary, to prevent girdling. Stakes shall be removed as soon as roots are established sufficiently to anchor plants.

5.4.4 Weeds must be eradicated and removed to present a neat, well-maintained appearance at all times. Weeds that cannot be removed by hand shall be

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5.4.5 All plant material will be fertilized with a balanced fertilizer and supplemented throughout the year to maintain vigorous healthy plant material.

5.4.6 Mulch in planting beds, Shrub beds and or tree wells must be maintained, removed, and or purchased by the contractor to keep a minimum depth of three inches during all seasons of the year. The Department’s Facilities

Manager must approve the type of mulch, if applicable.

5.4.7 Shrub beds and tree wells are to be mulched a minimum of twice a year.

Avoid excessive application of mulch around and on top of plants and shrubs.

5.4.8 Trees, shrubs, grasses and other plants shall show no sign of excess dryness or excessive watering.

5.4.9 Groundcover shall be kept trimmed within curbs and along walkways.

Groundcover shall not be allowed to grow into or through shrubs or other plantings.

5.4.10 Monitor trees and shrubs for signs of disease and insect infestations. If plants are over 12 feet in height, appropriate recommendations for treatment shall be submitted to the Department’s Facilities Manager. If plants affected are less than 12 feet in height, spot treatments are the responsibility of the

Contractor.

5.4.11 Tree branches must be thinned and elevated as needed. This applies to tree branches, limbs and palm fronds within 15 feet or less of the ground.

5.4.12 Plant material shall be inspected (and treated if needed) at each service to detect potential infestations of insects and/or disease. A preventative spray program is to be implemented to provide protection against potential infestations. Legally approved chemicals are to be used to treat the problem.

Due care will be taken at all times when applying pesticides and must be performed by or under the direct supervision of a licensed applicator. Provide a preventative spray program in writing for all lawn, weed, shrub, tree, and bed maintenance to be reviewed and approved by the Department within 30 calendar days of PO issuance.

5.4.13 Deep but selective pruning and hard cutbacks will be performed on plant material during winter months (if applicable to the climate) for corrective and restorative purposes. The Department’s Facilities Manager shall be informed before any drastic cutbacks are performed.

5.4.14 Assist with implementing and maintaining Xeriscape Landscaping where possible to support water conservation measures.

5.4.15 Color displays shall provide fullness and impact and shall look fresh at all times.

Plant selected must be compatible with the climate for which they are installed.

Overall design must be in harmony and scale with the existing landscape and planting area.

5.4.16 All new plants shall be purchased, installed, and or maintained by the contractor . New planting and to be placed in appropriate depth and on-center

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5.4.17 Water needs of all seasonal color beds will be coordinated by the contractor to ensure the appropriate irrigation settings is set for two times per week with the exemption of non-irrigated areas such as containers. The Department will ensure all local codes, ordinances and other applicable regulations are followed.

5.5 Paved Areas

5.5.1 Edging and trimming along curbs, walks, bed edges and tree wells shall be done to keep a neat appearance. All hard edges shall be mechanically edged every mowing to maintain definition of edges.

5.5.2 Turf along curbs and sidewalks that cannot be addressed with routine edging operations due to broken curbs or uneven borders are to be treated chemically and/or physically removed with a spade.

5.5.3 Edging that cannot be addressed during regular visits, due to vehicle obstructions, should be discussed with the Facilities Manager to achieve a solution.

5.5.4 Sidewalks, gutters, roadways and other surfaces surrounding the facilities shall be free of leaves and other debris.

5.5.5 All paved surfaces will be maintained free of unnatural foreign material at all times. Natural debris will be removed. Ground cover plant material that infringes on paved surfaces will be trimmed (edged) in conjunction with landscape maintenance.

5.5.6 Mowers and other motorized equipment will be operated in a manner as to avoid leaving tire marks on sidewalks.

5.5.7 Cleanup spills or excessive drainage of fluids from equipment onto paved areas.

5.6 Irrigation System Maintenance Standards

5.6.1 All irrigation equipment will be the responsibility of the Department to maintain all State and local irrigation requirements during the term of the PO with the exception of routine maintenance of the sprinkler heads and spray coverage that is stated in this subsection (6.6).

5.6.2 The Department will inspect, test, and ensure proper time clock operations.

This includes monitoring the irrigation sprinkler system to ensure watering times are properly set to maintain first class conditions, using the least amount of water necessary throughout the year. The system will be surveyed and adjustments made to the system and time clocks as needed to maintain efficient and effective operation.

5.6.3 Ground level heads and valve boxes shall remain flush with finished grade.

Adjust for settlement and other grade changes as necessary.

5.6.4 Tops of spray nozzles on shrub risers shall remain at four inches above the tops of adjacent plant material when fully extended.

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5.6.5 Spray pattern of each sprinkler head to be maintained for proper water distribution and to minimize overflow of water onto sidewalks, driveways, roads and facilities.

5.6.6 Maintain seals to prevent weeping of water from system while operating.

5.6.7 Sprinkler system shall be checked immediately after each mowing for any damages, which shall be repaired by the Contractor at the Contractor’s expense. Repairs shall be made with parts that are the same or equal to original parts.

5.6.8 Sprinkler system shall be fully evaluated by the Department at the time work begins on Department property, if applicable. This evaluation, along with cost estimates to bring the system to acceptable working conditions and or necessary repairs shall be at the Department’s expense, if approved.

5.6.9 The Contractor shall provide a damage report of all findings to the

Department’s Facilities Manager after each mowing service. Immediately repair all leaks at the Contractor’s expense.

5.6.10 Include a system start-up and winterization, if applicable.

5.7 Retention Basin Standard:

Maintain retention basins per requirements of each Department facility. Where applicable, Include the cost of maintaining any retention basin areas in the basic services annual rate. Frequency shall be determined by the Department’s Facilities

Manager and shall, at a minimum, meet local code enforcement guidelines and or ordinances.

5.8 Department Facility Boundaries Standard:

Where applicable, include details on trimming along Department facility boundaries such as fences, walls, etc. This shall be accomplished based upon local code enforcement guidelines and or ordinances and uniformity of appearance. Where applicable, include the cost of trimming any fenced or wall areas in the basic services annual rate. Frequency shall be determined by the Department’s Facilities Manager and shall, at a minimum, meet local code enforcement guidelines and /or ordinances.

5.9 Manufacturer Requirements: Provide fertilizer and chemicals manufactured by a firm with a minimum of five years successful experience in manufacturing the type of products used.

5.10 Herbicide Application Requirements: All application of herbicide products must be performed by, or under the direct supervision of a licensed applicator. After each application, signage must be posted in accordance with applicable laws or ordinances.

5.11 Warranty: Warranty of all applications of fertilizer or chemicals will accomplish the intended results and that any damage to any existing landscaping caused by application, will be replaced with new landscaping equal to the original, at no cost to the Department.

5.12 Delivery, Storage and Handling:

5.12.1 Deliver materials in manufacturer's original, unopened, undamaged containers with identification labels intact.

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5.12.2 Store and protect materials from harmful weather conditions and at temperature conditions recommended by material manufacturer. No products will be stored at any Department facility.

5.13 Products:

5.13.1 Fertilizer preference shall be 6-6-6 100 percent organic and or 16-4-8 analyses with eight percent slow-release nitrogen and two-three percent iron.

Application rate will be six pounds per 1,000 square feet. Follow industry standards for application type and frequency based on geographic location.

5.13.2 Iron shall be a solution of two ounces ferrous sulfate in three five-gallon water per 1,000 square feet.

5.13.3 All herbicides, fungicides and insecticides will be as recommended in “Your

Florida Landscape: A Complete Guide to Planting and Maintenance” or “The

Florida Lawn Handbook.”

5.13.4 Mulch must be Red Mulch, Cypress Mulch, Rubber Mulch or Pine Straw as determined by the site location and the Department’s Facilities Manager.

5.14 Schedule of Services to be Provided:

5.14.1 Weekly

5.14.1.1 All grassy areas will be mowed a minimum of once weekly during the period of April through November.

5.14.1.2 Edging of all driveways, sidewalks, street curbs and flower beds during the period of April through November. All edging shall be done by mechanical means.

5.14.1.3 All grounds to be policed and cleaned of accumulated trash and debris prior to any other services being provided. This shall be accomplished each time services are scheduled and performed.

5.14.1.4 Clean parking areas, walkways and drive lanes of all debris generated from each service.

5.14.2 Bi-Weekly (every two weeks/ twice per month)

5.14.2.1 All grassy areas will be mowed a minimum of once bi-weekly during the period of December through March.

5.14.2.2 Edging of all driveways, sidewalks, street curbs and flower beds during the period of December through March. All edging shall be done by mechanical means.

5.14.2.3 Clean parking areas, walkways and drive lanes of all debris generated from each service.

5.14.3 Monthly

6.14.3.1. All bushes, hedges, flowerbeds and ornamental vines will be trimmed and/or shaped at least once monthly. Certain areas may require trimming more often for aesthetic reasons. Additional trimming will be at the discretion of the Department’s Facilities Manager.

6.14.3.2. Clean parking areas, walkways and drive lanes of all debris generated from each service.

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6.14.3.3. Open fields and or other areas designated as part of the

Department site are to be mowed on a monthly basis. Areas of this nature will be identified during the required Department site visit.

6.14.4. Semi-Annual

6.14.4.1. New mulch will be put down in the months of March and September (Three-inch depth to be maintained throughout the year).

6.14.4.2. All grass, trees, plants and shrubs are to be fertilized according to industry standards…