DOH25-023_Addendum #2 Final.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of Procurement and Contract Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum #2 Questions and Answers

ITB DOH25-023

Environmental Health Laboratory Services

DATE: 04/07/2026

TO: Prospective Vendors

FROM: Israel Campbell, Procurement Officer

Central Purchasing Office

SUBJECT: Addendum #2

The purpose of this addendum is to modify Section 5.1.2.2, 5.1.2.6 and 5.1.2.7 and to answer questions received in accordance with Section 2.7 Questions, of the ITB. This addendum serves as notice of the following change(s):

Deletions are indicated by “strikethrough” or reference. Additions, updates or replacements are indicated by highlighting.

A. Modifications: The following modification is made to Section 5.1.2.2, 5.1.2.6, and 5.1.2.7 Task

List, of the ITB:

1. Page 18, Section 5.1.2.6:

5.1.2.6. Analyze potable water samples and return the results to the department within thirty (30) hours of sample collection time designated above in Task 6.1.2.2. 5.1.2.2.

2. Page 18, Section 5.1.2.2

5.1.2.2. Analyze and validate water samples within six hours of actual sample collection time as degradation of potable and non-potable samples begin six hours after collection time.

Section 5.1.2.2.

All samples should arrive at Contractor’s lab for processing no later than 6 hours after being picked up from DOH-Collier.

Questions and Answers

3. Page 18, Section 5.1.2.7

5.1.2.7. Analyze non-potable water samples and return the results to Department within thirty hours of delivery. Email all sample results to appropriate Department recipients within 2 hours of sample analysis completion with hardcopies provide with each invoice

Section 5.1.2.7 Analyze non potable water samples within 30 hours of sample collection and provide results within two hours of analysis completion. Results can be sent via email, PDF or hardcopies.

B. Responses to Questions received pursuant to Section 2.7, Questions: Please see the Department’s response to questions received by the due date outlined in Section 2.5. Timeline, of the ITB, below:

Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

# Question Answer

1.

Can you provide the total annual spend on the contract for the last two years?

Approx. $92,236.00.

2.

Can you provide the current contract rates? See attached Exhibit I.

3.

How often are weekend pickups generally requested? Never.

4.

How many daily Total Coliform/E. Coli samples will there be?

Approximately 20-30 daily.

5.

I.e., will the estimated quantity be distributed evenly? The estimated quantity is not distributed evenly.

6.

“Lead & other SM3113B Metals” is it price per metal? If not, could you please provide the list?

Yes, it is priced per metal.

Lead, Nitrate and Copper

7.

“Copper & other 200.7 Metals” is it price per metal? If not, could you please provide the list?

Separate (Copper is by itself)

8.

“5.1.2.2 Analyze and validate water samples within six hours of actual sample collection time as degradation of potable and non-potable samples begin six hours after collection time.” Does this requirement only apply to samples with an 8-hour hold time? E.g., Metals does not have this requirement per 40CFR Table 136 part II.

Yes.

9.

“5.1.2.3 Analyze non-potable surface water samples using Enterococci Standard 1600 which has specific sample collection, preservation, and storage requirements to provide valid data.” Enterococci is not listed on the pricing sheet - confirming this does not apply?

It does not apply as the criteria is different.

# Question Answer

10.

“5.1.2.6 Analyze potable water samples and return the results to the department within thirty (30) hours of sample collection time designated above in Task 6.1.2.2.” There is no task 6.1.2.2- does this not apply? Or is this for the Drinking Water Total Coliform/E. Coli only?

Correction made. See Addendum #2

11.

“5.1.2.7 Analyze non-potable water samples and return the results to Department within thirty hours of delivery. Email all sample results to appropriate Department recipients within 2 hours of sample analysis completion with hardcopies provide with each invoice.” Can you clarify what type of results are required in 2 hours vs 30 hours?

See Addendum #2 and responses to questions 16 and 17 below.

12.

Is this only for Total Coliform and E. Coli? Yes

13.

Section 5.1.2.2 states that all samples must be analyzed within six (6) hours of collection due to degradation.

However, EPA-approved methods (e.g., 40 CFR Part 136 and Standard Methods) specify longer holding times for certain analytes (e.g., up to 30 hours for total coliform/E.

coli, and significantly longer for nitrate and metals such as lead and copper).

Only to specific micro biologicals.

• Please confirm whether the 6-hour requirement applies only to specific microbiological analyses or to all parameters listed.

14.

There appears to be a potential conflict between the six-hour analysis requirement and scenarios where samples may be collected and delivered the following day.

• Can you clarify acceptable timelines for sample receipt and analysis, particularly for microbiological versus chemical parameters?

See Addendum #2

15.

Section 5.1.2.3 specifies Enterococci Standard Method 1600.

• Would EPA-approved alternative methods such as Enterolert be acceptable, or is Method 1600 strictly required?

Yes, As long as it meets all EPA guidelines and parameters

16.

Sections 5.1.2.6 and 5.1.2.7 require results to be returned within 30 hours of collection/delivery.

• Please confirm whether this requirement applies to all analytes (microbiological and chemical, including metals), or only to microbiological testing.

Only Microbiologicals

17.

Section 5.1.2.7 requires results to be emailed within 2 hours of analysis completion.

• Does this requirement apply to all testing categories (e.g., microbiological, metals, nitrate), or only to time-sensitive microbiological results?

Only for time-sensitive microbiological results.

18.

The requirement indicates that hardcopies must be provided with each invoice.

• Please confirm whether electronic copies (PDF reports via email) are acceptable in lieu of physical hardcopies.

Yes.

19.

Who is the incumbent laboratory? We used Benchmark and Lee County Lab.

20.

What has this contract paid out per year for the previous 3 years?

2022-2023 $55,400.39 2023-2024 $50,542.58 2024-2025 $41,694.41

21.

Can you share the current contract pricing? See Answer 2.

22.

Are we able to do one pickup per day at an established time?

Yes, between the hours of 8:00 am-5:00 pm.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

EXHIBIT I

CURRENT CONTRACT RATES

EXHIBIT I

CURRENT CONTRACT RATES

Administration 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399