DOH24-012 ITN Addendum 1 QA.pdf

Mission:

To protect, promote and improve the health of all people in Florida through integrated state, county and community efforts.

Ron DeSantis Governor

Joseph A. Ladapo, MD, PhD

State Surgeon General

Vision: To be the Healthiest State in the Nation

Florida Department of Health Division of Administration • Bureau of General Services 4052 Bald Cypress Way, Bin B-07 • Tallahassee, FL 32399

PHONE: 850-245-4199

FloridaHealth.gov

Accredited Health Department Public Health Accreditation Board

Addendum 1 Questions and Answers

ITN DOH24-012

Bureau of Tobacco Free Florida (BTFF) Surveillance and Evaluation Services

DATE: June 09, 2025

TO: Prospective Vendors

FROM: Voncelia Meeks, Procurement Officer

Florida Department of Health Central Purchasing Office

SUBJECT: Addendum #1

The purpose of this addendum is to answer questions received in accordance with Section 2.8, Questions, of the Invitation to Negotiate (ITN). Please see the Department’s response to questions below.

A. Responses to Questions received pursuant to Section 2.8, Questions: Please see the

Department’s response to questions received by the due date outlined in Section 2.6. Timeline, of the ITN, below:

Questions and Answers

ITN DOH24-012

# Question Answer

1.

Attachment A, Section B.1.b The RFP states, “Prepare a Survey Design and Sampling Plan for the FLATS, YAS, and YTS Surveillance Systems and submit it by September 30 each contract year to the Department’s Contract Manager for review and approval. Include the following in the Survey Design and Sampling Plan: a minimum of 13,000 completed surveys, identified specified population, surveying timeline, survey eligibility criteria, mode of data collection, copies of survey instruments, and any Secondary Data to be examined.

Please confirm this is the minimum number of completes for each survey (FLATS, YAS, and YTS) and not a combined total

13,000 is the minimum number of completes across the three surveys (FLATS, YAS, and YTS) each contract year. Annually, the selected vendor will work with the contract manager and the Bureau to identify a sufficient sample size to provide reliable prevalence estimates at the state, regional, and county-levels (FLATS) and to inform the primary evaluation questions associated with each surveillance system (FLATS, YAS, and YTS).

2.

Section 3.4.2, Cost Reply The RFP states, “One original copy (2) copies of the Cost Reply must be submitted using Attachment B, no later than the date and time set forth in the timeline “ Please confirm this sentence should read: “One original copy and two (2) copies of the Cost Reply must be submitted using Attachment B.” The ITN appears to have omitted one or more words in the opening sentence to this section.

Confirmed. See the correction below.

One (1) original and copy (2) two copies of the original Cost Reply must be submitted using Attachment B.

3.

Attachment A, Section B.1.b References “each contract year” for the survey design and sampling plan.

Is the expectation that all surveys (FLATS, YAS and YTS) would be executed annually as a part of this contract?

Yes, the expectation is that each of the listed surveys (FLATS, YAS, and YTS) will be executed annually as a part of this contract.

4.

Attachment A, Section B.1.b Can the Department provide an electronic copy of the prior instruments used for the FLATS, YAS and YTS?

Prior survey instruments may be obtained by using the link provided.

https://www.floridahealth.gov/about/administrative-functions/purchasing/DOH24-012- BureauofTobaccoFreeFloridaSurveillanceandEvaluationServicesSubTopicFolder/index.html

5.

Attachment A, Section B.1.b Can the Department provide reporting information for the FLATS, YAS, and YTS (e.g., methodology report) so that bidders can better understand the methodology that has been previously implemented to collect this data and opportunities to improve it?

FLATS, YAS, and YTS methodology reports and survey instruments may be obtained by using the link provided.

6.

Attachment A To ensure all vendors are budgeting in a consistent manner, could the Department provide examples of Community Evaluation Studies, and the various Ad Hoc Studies so that vendors have a sense of the scale of this work?

Examples of previous Community Evaluation study topics may be obtained by using the link provided.

7.

Attachment A, page 38 To ensure all vendors are budgeting in a consistent manner, can the Department provide a links to pasts reports such as the Tobacco Marketplace Monitoring Study Report

There are no required reporting parameters regarding length, graphics, etc. Selected vendor will work with the contract manager and other Bureau staff to determine best formatting and appropriate reporting of results (e.g. written report, PowerPoint presentation, data dashboard).

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Past Tobacco Marketplace Monitoring Study Reports may be obtained by using the link provided.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

https://www.floridahealth.gov/about/administrative-functions/purchasing/DOH24-012-BureauofTobaccoFreeFloridaSurveillanceandEvaluationServicesSubTopicFolder/index.html https://www.floridahealth.gov/about/administrative-functions/purchasing/DOH24-012-BureauofTobaccoFreeFloridaSurveillanceandEvaluationServicesSubTopicFolder/index.html